Competitive bidding is the primary method for issuing solicitations.
In general, solicitations will be requested through 1 of the following documents:
- Low Bid Solicitation
- Contract Proposal (CP)
- Request for Proposal (RFP)
- Request for Qualifications (RFQ)
Interested businesses should respond to the document by following the solicitation's instructions.
Although the City's needs vary, contracts with the City and County of San Francisco fall into 1 of 3 general categories:
- Professional services
Contract award types
We use Purchase Orders for 1 time purchases of a set amount of goods.
We use Term Contracts when 1 or more departments need to buy a large amount of products or services. Term Contracts usually last at least 3 years.
- Examples include: fuel, office supplies, and janitorial contracts
Contract Purchase Order
We use Contract Purchase Orders for construction, professional services, and other transactions.
The City will prepare a:
- Contract Purchase Order, which verifies that funds have been encumbered and work can begin
- Contract document, which describes the vendor's and the City's duties and outlines the scope of work
A Departmental Contract allows a department to order directly from a vendor.
The Departmental Contract may cover:
- Limited purchases of items not on a Citywide Contract
- Monthly charges, such as for copier rental or maintenance
During an emergency, OCA may give a department permission to make an emergency purchase from a vendor. We will generate a purchase order number.
The department will provide the vendor with both:
- The purchase order number
- A list of needed supplies
Departmental Purchase Order (DPO)
Departments may place their own orders for products up to $10,000 (including tax and shipping).
Departments are encouraged to solicit competitive bids.