Step by step

Host an accessible event

A successful event plans for accessibility during planning, set-up, operation, and tear down of the event.

People with disabilities must be able to enjoy the same goods, activities, services, and benefits as other members of the public. You are responsible for making sure your paths of travel, surfaces, drop off zones, restrooms, shelter, event notices are accessible. Also note that any seating, vendors, exhibits, and assembly/performance areas that will be part of your event must be accessible. Effective communication for people with disabilities may include printed materials, assistive listening devices, captioning, sign language interpreters, virtual accessibility, and staff preparation.

1

Plan your site

Event site should have accessible parking and paths of travel that lead to all of the event's offerings.

Find detailed information about planning an accessible site here 

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2

Make your announcements accessible

All notices and announcements for public meetings or events must be accessible. Notices should have a description of any accessibility features that will be available.

Find detailed information about making announcements accessible here

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3

Prepare your staff and volunteers

All staff and volunteers should have a basic awareness of disability issues.

Find detailed information about preparing staff and volunteers here

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4

Make your set-up accessible

Consider the nature of your event and what kind of seating you will have. Paths of travel, seating, and performance areas, are all part of an accessible set-up

Find detailed information about making your set-up accessible here 
 

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5

Make your features accessible

Displays, exhibits, kiosks, and accessible restrooms must be along an accessible route. Food, drinks, merchandise, or services offered by a vendor must also be accessible. 

Find detailed information about making your event features accessible here

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6

Make your communication accessible

Some people use different ways to communicate. Event organizers must be able to provide this as needed, depending on the size of the event and/or upon request.

Find detailed information about providing effective communication here

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Last updated December 1, 2022