Submit a Reimbursement Request

Carefully, go through the Reimbursement Checklist. It has guidelines on what you need to send for your grant expenses. Following these instructions will make processing the request faster. If you have questions, email ccg@sfgov.org.

Each expense needs an invoice and proof of payment. Organize everything into one PDF file and order the pages to match how you listed expenses in your Schedule 1.

Use your custom Invoice Sheet to complete the Schedule 1, Budget Request, and Match tabs. Only include approved expenses from this reporting period. List each expense separately on the Schedule 1 and attach proof of payment for each. Use the Reimbursement Checklist for more help. Email ccg@sfgov.org if you need a copy of your custom Invoice Sheet template.

After each reporting period, the main contact for your grant will get a link to the online invoice reporting form. The due date is 15 days after the report period (30 days for a final report). If you don’t get the link within a week, email ccg@sfgov.org.

The form will have some details filled in, like report dates and your contract ID. You’ll need to upload your Invoice Sheet and supporting documents. If there are any problems, first try to clear the form (via the Clear form link at the bottom of the form) and start again before emailing CCG. Remember to check the Reimbursement Checklist before submitting.

After you submit the invoice, the CCG team will review it. They may ask for updates or more information, which you can send by email. Once approved, you’ll get a link to submit the signed Appendix C for the final amount.