Standard City contracts templates

Include 1 of these contract templates with your solicitation when you start a multiyear contract.

Notice: 

These documents contain attorney-client privileged information and intended for City staff use only. City staff must ensure all instructions are removed before sharing a copy of any agreement with non City parties.

Resources

Contract templates

P-520 Equipment Lease Agreement

Use P-520 when you need to lease or rent equipment.
P-600 Professional Services Agreement

Use P-600 for most Professional Service purchases. It will fit most situations.
P-601 Professional Services Agreement (with an individual contractor)

Use P-601 for agreements with an individual who has no employees and no subcontractors.
P-606 Professional Services Agreement (for Chapter 6 departments)

Use P-606 if you are a Chapter 6 department procuring professional services related to public works.
P-607 Agreement with Public Entities

Use P-607 for agreements with public entities.
P-615cg Commodities and General Services Agreement

Use P-615cg to purchase commodities and general services, or for equipment maintenance that includes supplies.
P-615c Commodities Agreement

Use P-615c to purchase commodities. Departments may use this template upon prior City attorney approval.
P-615g General Services Agreement

Use P-615g to purchase general services and equipment maintenance.
P-629 Licensed Content for Internal Government Use Agreement

Use P-629 to purchase or subscribe to electronic or online content. (Use P-600 for interactive services.)
P-640 Software Maintenance Agreement

Use P-640 for standalone software maintenance or previously purchased licenses.
P-642 Software Development Agreement

Use P-642 when hiring a contractor to develop software for the City.
P-645 Software License and Maintenance Services Agreement

Use P-645 to purchase onsite software licenses and maintenance services.
P-648 Software as a Service (SaaS) and Hosted Services Agreement

Use P-648 to purchase cloud-based software, SaaS, and hosted data. (Includes security and data protection.)
P-649 Software License with Professional and Maintenance Services

Use P-649 to purchase onsite software licenses, software maintenance, and professional services.
P-660 Assignment and Assumption Agreement

Use P-660 when a contractor transfers obligations under a City contract and the City consents to the transfer.
P-665 Novation Agreement

Use P-665 when a contractor merges with another entity that assumes the contractual obligations.
P-650 Contract Amendment (P-6XX series)

Use P-650 to amend all existing “P-6XX” series templates.
P-550 Contract Amendment (P-5XX series)

Use P-550 to amend all existing “P-5XX” series templates.
Non Disclosure Agreement (current City suppliers)

Use this NDA template in conjunction with the City’s cybersecurity assessment process (for City suppliers).
Non Disclosure Agreement (non City suppliers)

Use this NDA template in conjunction with the City’s cybersecurity assessment process (non City suppliers).

Departments

Office of Contract Administration