Office of Contract Administration

We help the City procure goods and services to provide residents with essential government services.

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Buy goods or services

Need to buy something for your department, but don't know where to start? We can help you figure out what purchasing rules to follow.

Start here

Updated (03-24) City contract templates now available

City's contract and grant agreement templates have been updated across the board with version 03-24 dates. Click here to access them.

Final Dates for Receipt of Requisitions and Contracts for FY23-24

See the submission schedule for requisitions and contracts in PeopleSoft and any supporting documentation to OCA Purchasing for FY23-24.

OCA Term Contracts

OCA's citywide term contracts for purchasing common goods and services

資源

Overview of how to buy goods and services

What transactions go through OCA under Chapter 21?

OCA is governed by Chapter 21 of the San Francisco Administrative Code. Learn what transactions fall under Chapter 21 before starting a purchase.

Purchasing decision tree

Need to buy goods or services for your department but don't know where to start? Let us help.

San Francisco Administrative Code Chapter 21

Chapter 21 governs how City departments can purchase goods, general services and professional services.

Start a new purchase or contract

OCA's citywide term contracts

Before making a purchase, review OCA’s current citywide term contracts for commonly purchased goods and services.

Special purchasing programs

Learn about OCA's special processes for copiers, uniforms, footwear, training, gift cards and emergencies.

Commodities and general services purchases

Learn how to procure commodities and general services not available on existing City contracts.

Professional services, software license and online content agreements

Learn how to buy professional services, software licenses or online content.

Technology purchasing options and considerations

Learn about your 3 options for buying technology-related goods or services and when to use them.

Standard City contract and grant agreement templates

Select from the appropriate contract or grant agreement template for your transaction.

One-time purchases over $10,000

Learn the rules for creating a requisition (RQ) to buy goods or services over $10,000.

Multi-year contracting for goods and services

Access the tools you need to enter into a multi-year contract for goods or services.

Grant award rules and templates

Learn how the City awards grants and find grant templates. (OCA does not approve grants but provides templates as a courtesy.)

Contracting approvals and waivers by city agency

Contracting requirements, approvals and waivers by agency

Read the requirements for common agency approvals, requirements, and waivers you may need for a contract.

Contracting waivers

Find out which contracting requirements you may waive and under what circumstances, and how to submit a waiver request.

Green purchasing requirements

Read the Department of Environment's rules for buying goods that are safe for the environment.

ServiceNow Chapter 21 Contract Review Application

Effective 4/26/23, all Chapter 21 contracts must be submitted using the ServiceNow Chapter 21 Contract Review Application. The OCA checklists will no longer be available. Use this link to start, track and submit your contract for review by City program departments and, where applicable, by OCA.

CCSF Purchasing and Contracting Application Suite

Find links to all contract related applications in one place,

Equipment Disposal Request

Use this form to request OCA's approval to dispose of City assets.

Supplier resources

Chapter 21 contracting basics for suppliers

Learn about how City buys non-construction commodities and services

Contracting with the City and County of San Francisco

Registering, submitting bids and proposals, and working on a contract.

Find OCA bid opportunities

Learn how to find solicitations published by OCA

Find a certified LBE to work with