Invitation for bids template and attachments

When to use

An IFB is used for low bid solicitations where price is the determining factor in selecting one bid over another. This template is not intended for Best Value solicitations for which a Request for Proposals (RFP) is more appropriate.

Resources

P-695 Invitation for Bids

P-695: IFB (03-24)

Use this template to start a multiyear contract using an Invitation for Bids.

P-695 Attachment 1: Proposed Agreement Terms

Find proposed agreement terms to include with your IFB. (Remove all legal advice before publishing.)

P-695 Attachment 2: Questionnaire and References

Use this attachment to collect information and references.

P-695 Attachment 3: CMD LBE Forms

Use these forms when you need to include LBE subcontracting requirements.

P-695 Attachment 4: Bid Sheet

Use this template to list each item you want to buy with its unit of measure and unit price.

P-695 Attachment 5: HCAO and MCO Declaration Forms

Use these OLSE forms when you need to show you are complying with labor ordinances.

P-695 Attachment 6: First Source Hiring Form

Attach this declaration if you have any entry level positions so the City can advertise to locals.

Impartiality and confidentiality

City Staff Impartiality and Confidentiality Statement

All City staff participating in a solicitation must complete and save this form to file.

Departments

Office of Contract Administration