Policies, Procedures, Forms & Guidelines

Guidelines for service providers and system of care to make programmatic and / or budget changes to an existing certified contract or request a contract negotiation.

Complete a Contract Change Request (CCR) form when you want to modify your contract during the fiscal year.

Learn the meaning of an Original Contract vs an Amendment vs a Revision to Program Budget (RPB), and many other terms, such as an Initial Payment, encumbrance, etc.   

Required language to use when completing your agency's Appendix A program narrative goal statement and target population section

DPH funded agencies should complete this form to request a letter of support to accompany a grant application   

DPH requires contractors to let us know who has the authority to sign contracts, invoices, and other official documentation.  

Contractors are required to report designated executive officers and board members who have the authority to sign contracts and fiscal agreements.  

The Controller's Office policy to City departments and nonprofit service providers to help ensure continuity of payment in the event of disruptions related to COVID-19.

This policy explains the cap on DPH's Fringe Benefit rate and how to request an increase that exceeds the maximum percentage allowed. 

Use this form to request authorization to increase your agency's Fringe Benefit (FB) rate.   To learn how to complete this form refer to the FB policy and guidelines.

Guidance on which direct and indirect costs nonprofit service providers can include in City grants and contracts.

The purpose of this policy is to establish a cap on the indirect cost rate charged to DPH funded contractors.  

This policy outlines the requirements a DPH contractor must follow when a subcontractor or consultant is hired to perform a specific task as part of the overall project.  In order for the subcontractor or consultant to get paid for services provided to the project, the originating general contractor must provide a copy of the agreements between the vendor and the subcontractor or consultant and contain specific language that is outlined in DPH subcontractor policy. 

How to invoice for contracted services with the Department of Public Health

A resource to help you better understand DPH’s contract invoicing process. 

This guide will distinguish the differences between each invoice and provide instructions on how to complete the three different types of DPH templates. 

The IVR form only authorizes an invoice payment for overspending in the last month of the fiscal year or at the end of the funding term.  Review the IVR instructions for more detail information.  

Instructions on when and how to complete and submit an IVR form to get approval when you have overspent and exceed an expense category within your budget.

Learn the meaning of an Original Contract vs an Amendment vs a Revision to Program Budget (RPB), and many other terms, such as an Initial Payment, encumbrance, etc.