Option 1: Technology Marketplace Contracts

Buy a wide range of technology goods and services through individual purchase orders issued against OCA's Technology Marketplace Contracts.

What is the Technology Marketplace?

The City’s Technology Marketplace originated in the 1990’s as an efficient purchasing model for the City’s technology needs. It reduces the time required to complete a transaction from several months to 1-2 weeks. Through continuous process improvements, it now consists of 50+ suppliers with whom OCA has negotiated multi-year Term Contracts for as-needed purchases of technology goods and services. To use the Technology Marketplace, departments submit a requisition in PeopleSoft for OCA review. Once approved, a purchase through the Technology Marketplace results in a purchase order issued by OCA to the Technology Marketplace reseller. The purchase order draws down on the Technology Marketplace reseller’s Term Contract with the City and is subject to its terms and conditions. Departments cannot sign any agreements, but must abide by the manufacturer’s license, use and support terms. All other matters are governed by the Term Contract between the Technology Marketplace reseller and City.

Helpful guides:

Documents

Tech Marketplace 3.0 Suppliers

List of TM 3.0 Suppliers (All)

This is a complete list of all Technology Marketplace 3.0 Suppliers. This file is in Excel.

TM 3.0 Suppliers (Micro LBE Pool)

The Micro LBE Pool consists of 20 Suppliers, some of whom have multiple contracts. This document is in PDF for easy download

TM 3.0 Suppliers (Standard Pool)

The Standard Pool consists of 54 Suppliers, some of whom are also LBEs. Please take note of the 10 Suppliers who have higher insurance requirements. This document is in PDF for easy download.

Technology Marketplace 3.0 Supplier Catalogue

Learn more about what each TM 3.0 Supplier offers and specializes in.

Supplier Forms

Technology Marketplace Quote Template (8-23-24)

Technology Marketplace suppliers must submit all bids or quotes using this template which consists of two tabs, one for Commodities and one for Professional Services. Please ensure you complete ach applicable tab correctly.

CMD Attachment 2 Form 2A and 2B

CMD Forms 2A & 2B approval is required for services over $200,000. Where the transaction is for both Commodities and Professional Services, the forms apply to the Service portion only. After obtaining these from the awarded Proposer, Depts must request both forms, the SOW and quote to CMD’s ivan.oldenkamp@sfgov.org for approval. The approved amount must equal the total estimated project spend, regardless of initial PO amount.

Mandatory IT NIGP Codes

All technology purchases must use one or more of these NIGP category codes.

Resources

Technology Marketplace Requisition checklists

TM3 CL-100c (Commodities)

Use the TM3 CL-100c when purchasing commodities only

TM3 CL-100s (Services)

Use the TM3 CL-100s when purchasing a combination of Commodities and Professional Services.

TM3 CL-100cs (Commodities and Services)

Use the TM3 CL-100cs when purchasing a combination of Commodities and Professional Services.

Request a "No Substitute" Waiver for Proprietary Professional Services

If a purchase involves professional services for proprietary software or hardware such that the software/hardware manufacturer is the ONLY entity who can provide those services, submit a “No Substitute” waiver request to OCA. If granted, OCA will bid the transaction out to TM 3.0 resellers as a low bid solicitation.

Solicitation templates

Technology Marketplace Invitation for Bids (IFB) Template (OCA Use only)

Use this template to issue an Invitation for Bids to the City's Technology Marketplace suppliers where price and MQs are the only factors to considered.

Technology Marketplace Request for Proposal (RFP) Template

Use this template to issue a Request for Proposals to the City's Technology Marketplace suppliers where factors other than price and MQs (such as experience, quality and other attributes) are also to be considered.

Technology Marketplace Request for Information (RFI) Template

Use this document to ask all TM suppliers for information by which to build and develop your specifications and scope of work. Be sure to send it to all Technology Marketplace 3.0 suppliers in the pool you are interested in choosing from.

Solicitation attachments (use only when applicable)

Price Proposal Template

This tempalte is optional. City departments may use this document to create a Price Proposal Template for Proposers to complete and submit with their Proposal. This ensures all Price Proposals are submitted in a uniform manner. This form is optional and does not replace the mandatory Technology Marketplace Quote Form (Attachment 3).

Business Associate Agreement - Standalone or through a Reseller

The HIPAA Privacy Rule requires all Covered Entities to have a signed Business Associate Agreement (BAA) with any Business Associate (BA) they hire that may come in contact with PHI. This BAA template can be used as a stand alone agreement with an entity who has access to City PHI, such as a SaaS manufacturer.

Sample Bid Sheet Template

Sample bid sheet template for departments to use and submit to OCA when purchases include more than seven-line items or involve a multi-year purchase paid through change orders at each anniversary date.

Solicitation administration documents

City Staff Impartiality and Confidentiality Statement

All City staff participating in a solicitation must complete and save this form to file.

Solicitation Addendum and Q&A Template

Use this template when making changes to a solicitation issued through the Technology Marketplace or to answer questions raised during the solicitation process.

Notice of Intent to Award Template

Tech Marketplace Notice of Intent to Award Template

Ensuring your technology is compatible with City systems and policies

DT Cyber risk assessment (CRA) and CIO review requirements and applicability

Find out when you need DT cyber risk review or CIO review for your purchase and how to get it.

COIT 19B surveillance technology requirements and applicability

Find out about the review process for surveillance technology and how to get approval.

Technology Marketplace 3.0 Term Sheets

Purchase Orders issues against a Technology Marketplace contract are subject to the terms of the contract against which the PO is issued, as well as any applicable term sheet based on what type of technology is being purchased.

Partner agencies

Office of Contract Administration