Automotive Machinists, Local 1414 (July 1, 2024 to June 30, 2027)

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ARTICLE 1 - REPRESENTATION

1. This Memorandum of Understanding (hereinafter "Agreement") is entered into by the City and County of San Francisco (hereinafter "City") and the Automotive Machinists Union, Local 1414, Machinists Automotive Trades District 190, International Association of Machinists and Aerospace Workers (hereinafter "Union").  It is agreed that the delivery of municipal services in the most efficient, effective and courteous manner is of paramount importance to the City, the Union, and represented employees.  Such achievement is recognized to be a mutual obligation of the parties to this Agreement within their respective roles and responsibilities.

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I.A. RECOGNITION

2. The City acknowledges that the Union has been certified by the Municipal Employee Relations Panel of the Civil Service Commission as the recognized employee representative, pursuant to the provisions as set forth in the City's Employee Relations Ordinance for the following classifications:  

7126 Mechanical Shop & Equipment Supt. 
7225 Transit Paint Shop Supervisor I 
7228 Automotive Transit Shop Supervisor I 
7232 Hetch Hetchy Mechanical Shop Supervisor 
7241 Senior Maintenance Controller 
7249 Automotive Mechanic Supervisor I 
7254 Automotive Machinist Supervisor I 
7258 Maintenance Machinist Supervisor I 
7264 Automotive Body & Fender Worker Supervisor I 
7277 City Shops Assistant Superintendent 
7305 Metal Fabricator 
7306 Automotive Body & Fender Worker 
7309 Car and Auto Painter 
7313 Automotive Machinist 
7315 Automotive Machinist Assistant Supervisor 
7320 Apprentice Automotive Machinist I 
7321 Apprentice Automotive Machinist II 
7322 Automotive Body & Fender Worker Assistant Supervisor 
7325 General Utility Mechanic 
7327 Apprentice Maintenance Machinist I 
7330 Senior General Utility Mechanic 
7331 Apprentice Maintenance Machinist II 
7332 Maintenance Machinist 
7337 Maintenance Machinist Assistant Supervisor 
7340 Maintenance Controller 
7381 Automotive Mechanic 
7382 Automotive Mechanic Assistant Supervisor 
7383 Apprentice Automotive Mechanic I 
7384 Apprentice Automotive Mechanic II 
7434 Maintenance Machinist Helper 
9940 Pre-Apprentice Automotive  Mechanic

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I.B. INTENT

3. It is the intent of the parties signatory hereto that the provisions of this Agreement shall not become binding until adopted or accepted by the City and ratification by the Board of Supervisors and the Union or upon a final decision rendered by an arbitration panel pursuant to the interest arbitration procedure under Charter Section A8.409.   

4. The provisions of this Agreement shall supersede and control over contrary or contradictory Charter provisions, ordinances, resolutions, rules or regulations of the City to the extent permissible by Charter Section A8.409.

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I.C. MANAGEMENT RIGHTS

5. Except as otherwise provided in this Agreement, in accordance with applicable state law, nothing herein shall be construed to restrict any legal City rights concerning direction of its work force or consideration of the merits, necessity, or organization of any service or activity provided by the City.   

6. The City shall also have the right to determine the mission of its constituent departments, officers, boards and commissions; set standards of services to be offered to the public; and exercise control and discretion over the City's organization and operations.  The City may also relieve City employees from duty due to lack of work or funds and may determine the methods, means and personnel by which the City's operations are to be conducted.  However, the exercise of such rights does not preclude employees from utilizing the grievance procedure to process grievances regarding the practical consequence of any such actions on wages, hours, benefits or other terms and conditions of employment specified in this Agreement. 

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I.D. NO STRIKE PROVISION

7. The City will not lock out the employees who are covered by this Agreement.  The Union and the employees shall not strike, cause, encourage, or condone a work stoppage, slowdown, or sympathy strike during the term of this Agreement.

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I.E. OFFICIAL REPRESENTATIVES AND STEWARDS

1. Official Representatives

8. The Union may select as many as four (4) employee members, to attend, during regular duty or work hours without loss of compensation, meetings scheduled with the Director of Employee Relations or the appointing officer of a board or commission, when such meetings have been scheduled for the purpose of meeting and conferring on matters within the scope of representation affecting such appropriate unit, and to participate in the discussion, deliberations, and decisions at such meetings.  The selection of such employee members, or substitutions or replacements therefore, and their attendance at meetings during their regular duty or work hours shall be subject to the following:   

9. a. The organization's duly authorized representative shall inform in writing the department head or officer under whom each selected employee member is employed that such employee has been selected.   

10. b. No selected employee member shall leave the duty or work station, or assignment, without specific approval of the employee's department head or other authorized executive management official.   

11. c. In scheduling meetings, due consideration shall be given to the operating needs and work schedules of the department, division, or section in which the employee members are employed.   

12. d. Elected Union Representatives shall be allowed to attend regularly scheduled Union caucuses for purposes of City business during normal working hours without loss of compensation.  The compensation is not to exceed four hours per month per representative and shall be subject to paragraphs A, B, and C of Section I.E.

2. Stewards

13. a. The Union shall furnish the appropriate department with an accurate list of shop stewards in designated units.  The Union may submit amendments to this list at any time. The City will only recognize employees as shop stewards if they are officially designated in writing by the Union to the Employee Relations Director.   

14. b. The Union recognizes that it is the responsibility of the shop steward to assist in the resolution of grievances at the lowest possible level.   

15. c. If, in the judgment of the supervisor, permission cannot be granted immediately to the shop steward to present a grievance during on-duty time, such permission shall be granted by the supervisor no later than the next working day from the date the shop steward was denied permission.   

16. d. In emergency situations, where immediate disciplinary action must be taken because of a violation of law or a City or departmental rule (intoxication, theft, etc.), the shop steward shall, if possible, be granted immediate permission to leave the steward’s post of duty to assist in the grievance procedure.   

17. e. Shop stewards shall not interfere with the work of an employee. The parties shall use best efforts to ensure shop stewards have access to work sites where bargaining unit employees are assigned.   

18. f. The Board of Supervisors encourages departments to authorize stewards to orient new employees on matters concerning employee rights under the provisions of this Agreement, other departmental Agreements if they exist, and other matters relating to their working conditions.   

19. g. It is the policy of the Board of Supervisors that, pursuant to the rules of the Civil Service Commission, a leave of absence without pay for a reasonable time should be granted to a reasonable number of employees elected to transact    union business provided that ten (10) days' written notice be given by the Union to the City.

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I.F. UNION SECURITY

1. Application

20. Except as provided otherwise herein, and in accordance with applicable federal, state and local law, the provisions of this Section shall apply to all employees of the City in all classifications represented by the Union.   

21. Each pay period, the Controller shall make membership fee deductions from the regular periodic wages of each employee who is a Union member. In order for the Controller to deduct membership dues, the Union must certify to the City, in accordance with procedures established by the Controller’s Office in effect as April 29, 2019, and as may be modified as provided in this paragraph, that each employee subject to deduction of membership dues is a bona fide member of the Union, and that the Union has and will maintain authorizations for the dues deductions, signed by the employees from whose salary or wages the City will make the dues deductions. In the event the Controller is required to update or amend its procedures because of a change in the law or technology, it will notify the Union and meet and confer to discuss the proposed changes before finalizing the updated procedures.   

22. Nine (9) working days following payday the Controller will promptly pay over to the appropriate Union all sums withheld for membership dues. The Controller shall also provide with each payment a list of employees paying dues. All such lists shall contain the employee’s name, employee number, classification, department number and the amount deducted. A list of all employees in represented classes shall be provided to the Union monthly.   

23. Nothing in this section shall be deemed to have altered the City’s current obligation to make insurance program or political action deductions when requested by the employee.   

24. The Union shall be entitled to collect, through the payroll deduction method, membership dues, MNPL deductions, and any special membership assessments, and through that system, may make changes as may be required, from time-to-time, subject to the Union providing certification that it has and will maintain authorization for the applicable deductions, signed by the employees whose salary or wages the City will make deductions. The Union shall give the Controller appropriate written notice of any changes in existing deductions, or the establishment of new bases for deduction, in accordance with procedures established by the Controller’s Office in effect as of April 29, 2019 and as may be modified as provided in paragraph 21.

2. Indemnification

25. The Union shall indemnify, hold harmless, and defend the City against any claim, including but not limited to any civil or administrative action, and any expense and liability of any kind, including but not limited to reasonable attorney’s fees, legal costs, settlements, or judgements, arising from or related to the City’s compliance with this Section. The Union shall be    responsible for the defense of any claim within this indemnification provision, subject to the following: (i) the City shall promptly give written notice of any claim to the Union; (ii) the City shall provide any assistance that the Union may reasonably request for the defense of the claim; and (iii) the Union has the right to control the defense or settlement of the claim; provided, however, that the City shall have the right to participate in, but not control, any litigation for which indemnification is sought with counsel of its own choosing, at its own expense; and provided further that the Union may not settle or otherwise resolve any claim or action in a way that obligates the City in any manner, including but not limited to paying any amounts in settlement, taking or omitting to take any actions, agreeing to any policy change on the part of the City, or agreeing to any injunctive relief or consent decree being entered against the City, without the consent of the City. This duty to indemnify, hold harmless and defend shall not apply to actions related to compliance with this Section brought by the Union against the City. This paragraph shall not apply to any claim against the City where the City failed to process a timely, properly completed request to change or cancel a Contributions deduction.

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I.G. BULLETIN BOARDS

26. The City shall reserve a reasonable amount of space on bulletin boards within City buildings for the distribution of Union literature. All posted literature shall be dated, identified by affiliation, and neatly displayed, and removed from the bulletin board by the Union when no longer timely. Except as stated below, the City agrees the identifiable Union literature shall not be removed from said bulletin boards without first consulting with the representative of the Union to determine if the literature should remain for an additional period of time. The Union shall not post literature that is discriminatory, harassing, or violates City policy or the law. The Department may remove this type of literature immediately and shall notify the Union of its removal and provide the reason for removal.

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I.H. GRIEVANCE PROCEDURE

1. APPLICATION

27. The following procedures are adopted by the parties to provide for the orderly and efficient disposition of grievances and are the sole and exclusive procedures for resolving grievances as defined herein.   

28. a. A grievance is defined as and is limited to an allegation by an employee, a group of employees, or the Union (“moving party”) that the City has failed to implement a condition of employment as specifically set forth in this Agreement.   

29. b. EXCLUSION OF CIVIL SERVICE MATTERS -The grievance procedure herein established shall have no application to matters within the jurisdiction of the Civil Service Commission as set forth in the City Charter or to any rules adopted by the Commission pursuant to its Charter authorities.

2. TIME LIMITS

30.  Except as otherwise provided in this Section, a grievance shall be void unless initiated in writing at Step 1 of the Grievance Procedure with the immediate supervisor within forty-five   (45)days from the date on which the City has allegedly failed to implement a condition of employment, or within forty-five (45) days from the time the grievant might reasonably have been expected to have learned of such alleged failure to implement a condition of employment. In no event shall any grievance include a claim for money relief for more than the forty-five (45) day period plus such reasonable discovery period prior to the initiation of the grievance.   

31.  The time limits set forth herein may be extended by agreement of the parties. Any such extension must be confirmed in writing.  Failure of the moving party to submit an appeal within the required time limit at any step, or for informal discussion, shall constitute an abandonment of the grievance.  Failure of the City to respond within the time limit in any step shall result in an automatic advance of the grievance to the next step. Any deadline date under this procedure that falls on a Saturday, Sunday or holiday shall be continued to the next business day.  Unless specifically provided otherwise, all days in this Section refer to calendar days.

3. GRIEVANCE PROCEDURE STEPS

32. An employee having a grievance shall first discuss it with the employee's immediate supervisor and try to work out a satisfactory solution in an informal manner with the supervisor.   

33. P ermanent non-probationary employees may grieve (appeal) disciplinary suspensions or disciplinary discharges.  Such disciplinary grievances shall be initiated at Step 2 of the grievance procedure.

STEP 1 – Immediate Supervisor

34. a. If a solution, satisfactory to both the grievant and the immediate supervisor is not accomplished by informal discussion, the grievant shall have the right to consult with, and be assisted by, a representative from the Union in this and all succeeding steps of this grievance procedure.   

35. b. If the moving party desires to pursue the grievance further, it shall, within seven (7) days of the informal discussion with the mmediate supervisor, submit a Letter of Grievance - Step One, to the immediate supervisor.   

36. c. The Letter of Grievance - Step One, shall contain:   i. The specific reason or reasons for the grievance, including the date of the incident giving rise to the grievance, an explanation of the harm that occurred, and the name, classification, and department of the affected employee or employees;  

ii. The section(s) of the Agreement which the moving party believes has been violated; and  iii. The remedy or solution being sought by the moving party.   

37. d. The immediate supervisor shall, within seven (7) days of the receipt of the Letter of Grievance - Step One, submit a detailed Answer to Letter of Grievance - Step One, to the moving party, with copies to the Appointing Officer or designee.

STEP 2 – Appointing Officer or Designee

38. a. If the moving party desires to pursue the grievance further, it shall, within ten   (10) days of receipt of the Answer to Letter of Grievance -Step One, submit a Letter of Grievance -Step Two, Officer or designee.   

39. b. The Letter of Grievance - Step Two, shall contain the Letter of Grievance – Step One, the Answer to Letter of Grievance-Step One (if received), and the specific reason or reasons for rejecting the lower step response and advancing the grievance to the next step.   

40. c. The Appointing Officer or designee shall, within seven (7) days of the receipt of the Letter of Grievance - Step Two, meet with the moving party unless the parties mutually agree otherwise in writing. Within seven (7) days of the meeting, or from the date that the parties agreed in writing to not meet, the Appointing Officer or designee shall submit a detailed Answer to Letter of Grievance - Step Two, to the moving party.

STEP 3 – Employee Relations Director

41. a. If the moving party desires to pursue the grievance further, it shall, within ten   (10)days of receipt of the Answer to Letter of Grievance - Step Two, submit a Letter of Grievance - Step Three, to the Employee Relations Director.   

42. b. The Letter of Grievance -Step Three, shall contain the Letter of Grievance – Step Two, the Answer to Letter of Grievance - Step Two (if received), and the specific reason or reasons for rejecting the lower step response and advancing the grievance to the next step.   

43. c. The Employee Relations Director shall, within ten (10) days of the receipt of the Letter of Grievance -Step Three, submit a detailed Answer to Letter at Step Three, to the moving party.    

44. d. Unless waived by written mutual agreement of the moving party and the Employee Relations Director, a meeting is required at this step.

STEP 4 – Final and Binding Arbitration

45. a. If the Union desires to pursue the grievance further, the Union shall, within thirty (30) days of receipt of the Answer to Letter of Grievance -Step Three, submit a written request to the Employee Relations Director that the grievance be heard and resolved by a final and binding arbitration hearing with an arbitrator/hearing officer. Only the Union may advance a grievance to final and binding arbitration.   

46. b. The Employee Relations Director shall respond to the Union with the identity of the appropriate contact in the City Attorney’s Office, and copy the City Attorney’s Office, to notify the City Attorney’s Office that the Union has moved the grievance to arbitration. The Union shall contact the City Attorney’s Office to schedule the arbitration.

SELECTION OF THE ARBITRATOR/HEARING OFFICER

47. a. The arbitrator shall be selected by mutual agreement between the Union and the City. If the Union, and the City are unable to agree on the selection of an arbitrator they shall jointly request the State Mediation and Conciliation Service to submit a list of five (5) arbitrators who have had considerable experience as an arbitrator in public employment disputes. The, Union and the City, shall then alternately delete names from such list until only one (1) name remains; and that person shall serve as the arbitrator. Whether the Union or the City deletes the first name in the alternating process of deleting names, shall be determined by lot.   

48. b. Except when a statement of facts mutually agreeable to the Union and the City is submitted to the arbitrator, it shall be the duty of the arbitrator to hear and consider facts submitted by the parties.   

49. c. It shall be the duty of the arbitrator to hold said hearing within sixty (60) days of written acceptance of appointment as the arbitrator.   

50. d. After said hearing or review of mutually agreeable statement of facts, it shall be the duty of the arbitrator to make written finding of fact(s) upon which the decision of the arbitrator is based.   

51. e. The arbitrator shall have no authority to add to, subtract from, modify or amend the terms of this Agreement. The decision of the arbitrator shall be final and binding on all parties.

Fees and Expenses of Arbitration

52.  a. Each party shall bear its own legal expenses and costs in connection with the arbitration, including but not limited to, witness and attorney’s fees, and any fees for preparation of the case. Each party expressly waives any right to an award of attorney’s fees or costs in any grievance proceeding.   

53.  b. All fees and expenses of the arbitrator and the court reporter shall be split equally between the parties. Transcripts shall not be required except that either party may request a transcript. The party making such a request shall be solely responsible for the cost. In the event that an arbitration hearing is canceled resulting in a cancellation fee, the party initiating the request or causing the cancellation shall bear the full cost of the cancellation fee, unless a mutually agreed upon alternative is established. Individuals who may have direct knowledge of the circumstances relating to the grievance may be present at the request of either party at the hearing.  If such individuals are employees of the City, they shall be compensated at their usual rate of pay for any time spent traveling to or from, and attending the arbitration hearing.

“Skelly” Rights

54.  A permanent non-probationary employee subject to discipline or discharge, shall be entitled, prior to the imposition of that discipline or discharge, to a meeting and to the following:   

a.  A notice of the proposed action;   

b.  The reasons for the proposed discipline;   

c.  A copy of the charges and the materials upon which the action is based, and    

d.  The right to respond, either orally or in writing, to the authority initially imposing the discipline.

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I.I. WORKFORCE REDUCTION

55.  1. Obligation to Meet & Confer on Employee Workloads -The City and Union acknowledge that there had been and may continue to be a reduction in the city workforce primarily as a result of reduced revenue and inflation.   

56.  The City recognizes its legal obligation to meet and confer in good faith and endeavor to reach agreement on employee workloads.   

57.  The City shall provide any written information relating to staffing levels and workloads in a given department upon written request to the Employee Relations Division, with any reproduction costs above single copies to be paid by the Union.   

58.  2. Advance Notice of Pending Layoffs -Any employee who is to be laid off due to the lack of work or funds shall be notified, in writing, with as much advance notice as possible but not less than thirty (30) calendar days prior to the effective date of the layoff. Such thirty (30) calendar day minimum advance notice of layoff shall not apply should layoff in a shorter period be beyond the control of the City.  The Union shall receive copies of any layoff notice.  The provisions of this section shall not apply to "as needed" or intermittent employees hired for a specific period of time or for the duration of a specific project or employees who are bumped from their position.

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I.J. MINIMUM NOTICE FOR DISPLACEMENTS

59. The City will provide ten (10) business days’ notice to employees who are subject to displacement due to layoffs.  To the extent this notice period extends beyond the date the displacing employee is to start in the position, the employee who is to be displaced will be placed in a temporary exempt position in the employee’s classification and department for the remainder of the notice period.

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I.K. UTILIZATION OF PROP F AND TEMPORARY EXEMPT EMPLOYEES

60. The Human Resources Director agrees to work with City departments to ensure proper utilization of Proposition F and temporary exempt (“as needed”) employees when such positions would more appropriately or efficiently be filled by permanent employees.  In addition, the City will notify holdovers in represented classifications of any recruitment for exempt positions in their classifications.

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I.L. BARGAINING UNIT WORK

61. The City agrees that it will not assign work currently performed by employees under this Agreement to City employees in other bargaining units.

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I.M. APPRENTICESHIP PROGRAM

62.  The parties agree to meet to discuss the development of mutually agreeable apprenticeship programs. The specific provisions of the apprenticeship programs shall be subject to agreement between the City, the Civil Service Commission (where appropriate), and the Union.  Each apprenticeship program, however, shall contain at least the following terms:   

63.  1. Subject to the ratios established by the apprenticeship program, the City, at its own discretion, may choose to fill any vacancy with either a journey-level worker or an apprentice; and   

64.  2. The entry salary step of the apprentice program shall be at least forty (40) percent lower than the top step or flat rate, whichever is applicable, of the journey-level class.   

65.  The following journey level classes (“Apprenticeable Classes”) shall be eligible for an apprenticeship program:   

7306 Automotive Body and Fender Worker 
7309 Car and Auto Painter 
7313 Automotive Machinist 
7332 Maintenance Machinist 
7381 Automotive Mechanic   

66.  The City will agree to continue implementation of apprenticeship programs after   further discussions in the JLMC with the following:   

67.  a. In the event that the City uses apprentices covered by this Agreement, such apprentices will be trained by the San Francisco, Sonoma, San Mateo and Northern Santa Clara counties Automotive Repair Trade Joint Apprenticeship Committee, as long as it is a state-certified Apprenticeship Program.   

68.  b. All established guidelines will be adhered to but not subject to the grievance procedure of this Agreement.   

69.  Any agreement setting forth the terms of an Apprenticeship program will be included in a specific Appendix to this Agreement.  For each fiscal year of this Agreement (the period from July 1 through June 30), the City shall allocate $1500.00 for each participating apprentice to be paid to the Union for the purpose of training. This amount shall be prorated for any partial year and increased annually by 5.0%. Nothing in this Agreement shall be construed as committing the City to join any Union or affiliated entities trust fund.   

70.  The Union's designated Apprentice Coordinator agrees to provide regular reports to the City to verify that the apprentices have met their educational/learning requirements.   

71.  The City will appoint apprentices into positions exempt from Civil Service.   

72.  The parties fully support the objective of increasing the percentage of underrepresented groups in apprenticeship programs in City departments. The parties shall make reasonable efforts to ensure that the composition of candidates for City apprenticeship placements is consistent with this diversity objective.   

73.  The parties agree to make best efforts to reach out to advocacy groups to encourage apprentice job applications. The Union's designated Apprentice Coordinator will advise the City of upcoming apprenticeship recruitments with the intent of posting such information on the City's website.   

74.  The Union agrees to make best efforts to ensure diversity in the composition of panels that conduct apprenticeship program interviews, and will provide information to the City upon request on the composition of these panels.   

75.  The parties agree that the selection process for apprentices who are referred to and placed in City positions shall conform to the "Uniform Guidelines on Employee Selection Procedures" as published and administered by the United States Equal Employment Opportunity Commission.  Upon request by the City, the Union's designated Apprentice Coordinator shall provide evidence of the validity and/or validation associated with any and all steps used in any apprenticeship selection process that results in placement in a City department. Such evidence may be in the form of formal reports and studies that have been prepared in a manner that describes compliance with the "Uniform Guidelines."   

76.  Any new apprentice classifications assigned to this bargaining unit will be added to Section   l.A.2 of this Agreement and the appendix.   

77.  The parties agree to meet and confer regarding the establishment of apprenticeships for Auto Mechanic, Auto Body, and Auto Painter and other apprenticeship matters not later than October 1, 2025.

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I.N. JOINT LABOR MANAGEMENT COMMITTEE

78.  Within thirty (30) days of the ratification of this Agreement, parties will convene a Joint Labor Management Committee with equal representation from both the City and the Union. Such committee shall meet regularly every 90 days but may agree to meet on a more or less frequent basis, as needed, in order to effectively and timely resolve any issues within the scope of this MOU and that may arise during operation of this agreement.   

79.  Scope:   

80.  a. To give advice and make recommendations regarding the meaning, interpretation, or application of this Agreement;   

81.  b. To give advice and make recommendations regarding issues which both the City and the Union agree to submit to the Joint Labor Management Committee.   

82.  c. The parties agree that the following issues will be prioritized by the JLMC during FY 2022-2024:   

a.  The policies and procedures concerning protective footwear including frequency and scope of use of voucher amounts;   

b.  Policies and procedures concerning training of bargaining unit members by other members of the bargaining unit (with the exception of any outside vendors deemed necessary to provide training);   

c.  Policies and procedures concerning return to work (with the exception of Covid-19 return to work);   

d.  Policies and procedures concerning commercial drivers’ licenses, including appropriate means and methods of evaluation and provision of information to the City, and related issues; and   

e.  Recruitment and retention of employees.     

83.  Furthermore, the parties agree that the Committee is specifically empowered to establish such subcommittees as may be needed to consider and recommend solutions to workplace issues and concerns.

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ARTICLE II - EMPLOYMENT CONDITIONS

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II.A. NON-DISCRIMINATION

84.  The City and the Union agree that no person employed or applying for employment shall in any way be discriminated against by the City or Union because of an individual’s actual or perceived age, ancestry, color, creed, gender expression, genetic information, HIV/AIDS status, marital status, mental disability, medical condition (associated with cancer, a history of cancer or genetic characteristics), military or veteran status, national origin, religion, sex/gender, sexual orientation, or other category protected under the law, or other non-merit factors.   

85.  Neither the City nor the Union shall interfere with, intimidate, restrain, coerce, or discriminate against any employee because of the exercise of rights granted pursuant to the Meyers-Milias.Brown-Act.   

86.  This section is not intended to affect the right of any employee to elect any applicable administrative remedy for discrimination proscribed herein. In the event more than one administrative remedy is offered by the City, the employee shall elect to pursue a remedy under only one internal forum. The election of the employee is irrevocable. It is understood that this paragraph shall not foreclose the election by an affected employee of any administrative or statutory remedy or forum provided by law.

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II.B. PERSONNEL FILES

87.  1. Upon request of an employee to the appointing officer or designee, material relating to disciplinary actions in the employee's personnel file which have been in the file for more than two (2) years shall be “removed” to the extent permissible by law, provided the employee has no subsequent disciplinary action since the date of such prior action. Performance evaluations are excluded from this provision.   

88.  2. The above provision shall not apply in the case of employees disciplined due to misappropriation of public funds or property; misuse or destruction of public property; drug addiction or habitual intemperance; mistreatment of persons; immorality; acts which would constitute a felony or misdemeanor involving moral turpitude; acts which present an immediate danger to the public health and safety.  In such cases, an employee's request for removal may be considered on a case by case basis, depending upon the circumstances, by the appointing officer or designee.   

89.  3. Only one (1) official file shall be maintained on any single employee in any one department. Unless otherwise specified by the department, the official file shall be located in the departmental personnel office or, in larger departments, at the various divisional personnel offices of the department.   

90.  4. Each employee shall have the right to review the contents of the employee’s file upon request.  Nothing may be removed from the file by the employee and copies of the contents shall be provided upon request.   

91.  5. With the written permission of the employee, a representative of the Union may review the employee's personnel file when in the presence of a departmental representative and obtain copies of the contents upon request.   

92.  6. An employee shall have the opportunity to review, sign, and date any and all material to be included in the file.  The employee may also attach a response to any and all materials within thirty (30) days of receipt.  All material in the file must be signed and dated by the author.   

93.  7. With the approval of the employee’s supervisor, the employee may include material relevant to the employee’s performance of assigned duties in the field.   

94.  8. No action to impose discipline against an employee shall be initiated more than thirty (30) days from the date the employer knows of the conduct and has completed a diligent and timely investigation except for conduct which would constitute the commission of a crime.  The discipline imposed may take into account conduct which is documented in the employee's personnel file or was the subject of a prior disciplinary action.

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II.C. REIMBURSEMENT OF PERSONAL EXPENSES

95. An employee who qualifies for reimbursement of damaged, destroyed or stolen property shall submit a claim to the employee’s department head with all available documentation not later than thirty (30) calendar days after the date of such alleged occurrence. An employee shall be entitled to an appropriate reimbursement no later than ninety (90) days following the submission of such claim.  Reimbursement may be delayed if the employee does not submit the appropriate documentation.

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II.D. TEMPORARY VACANCIES

96. The filling of temporary vacancies, in the absence of an eligibility list, shall be filled on a seniority basis, subject to the requirement that an individual possess the ability to perform the duties of the vacant position.

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II.E. LEAVES OF ABSENCE

97. Pursuant to Charter Section A8.409-3, leaves of absences shall be governed by Civil Service Commission leaves of absence rule except where modified by this Agreement.  Only those matters subject to negotiation and arbitration pursuant to Charter Section A8.409 et seq. shall be subject to grievance or arbitration pursuant to this Agreement.

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II.F. SUBCONTRACTING

Subcontracting of Work - City Charter 10.104

1. "Prop J." Contracts:

98. a. The City agrees to notify the Union no later than the date a department sends out Requests for Proposals when contracting out of a City service and authorization of the Board of Supervisors is necessary in order to enter into said contract.   

99.  b.  Upon request by the Union, the City shall make available for inspection any and all pertinent background and/or documentation relating to the service contemplated to be contracted out.   

100.  c.  Prior to any final action being taken by the City to accomplish the contracting out, the City agrees to hold informational meetings with the Union to discuss and attempt to resolve issues relating to such matters including, but not limited to,   

(1) possible alternatives to contracting or subcontracting; 

(2) questions regarding current and intended levels of service;

(3) questions regarding the Controller's certification pursuant to Charter Section 10.104;

(4) questions relating to possible excessive overhead in the City's administrative-supervisory/worker ratio; 

(5) and questions relating to the effect on individual worker productivity by providing labor saving devices;  

101.  d.  The City agrees that it will take all appropriate steps to insure the presence at said meetings of those officers and employees (excluding the Board of Supervisors) of the City who are responsible in some manner for the decision to contract so that the particular issues may be fully explored by the Union and the City.

2.  Advance Notice to Unions on Personal Services Contracts

102.  a.  Departments shall notify the Union of proposed personal services contracts where such services could potentially be performed by represented classifications. At the time the City issues a Request for Proposals (“RFP”)/Request for Qualifications (“RFQ”), or thirty (30) days prior to the submission of a PSC request to the Department of Human Resources and/or the Civil Service Commission, whichever occurs first, the City shall notify the Union of any personal services contract(s), including a copy of the draft PSC summary form, where such services could potentially be performed by represented classifications.   

103.  b.  If the Union wishes to meet with a department over a proposed personal services contract, the Union must make its request to the appropriate department within two weeks after the Union’s receipt of the department’s notice.     

104.  c.  The parties may discuss possible alternatives to contracting or subcontracting and whether the department staff has the expertise and/or facilities to perform the work.  Upon request by the Union, the City shall make available for inspection any and all pertinent background and/or documentation relating to the service contemplated to be contracted out.    

105.  d. In order to ensure that the parties are fully able to discuss their concerns regarding particular proposed contracts, the City agrees that it will take all appropriate steps to ensure that parties (excluding the Board of Supervisors and other boards and commissions) who are responsible for the contracting-out decision(s) are present at the meeting(s) referenced in paragraph b.   

106.  e. The City agrees to provide the Union with notice(s) of departmental commissions and Civil Service Commission meetings during which proposed personal services contracts are calendared for consideration, where such services could potentially be performed by represented classifications.

3. Advance Notice to Employee Organizations of the Construction/Maintenance or Job Order Contracts

107.  a. At the time the City issues an invitation for a Construction Bid and Specifications, the City shall notify the Union and copy the San Francisco Building Trades Council of any construction/maintenance or job order contract(s), where such services could potentially be performed by represented classifications.   

108.  b. If the Union wishes to meet with a department over a proposed construction/maintenance contract, the Union must make its request to the appropriate department within two weeks after the receipt of the department’s notice. The parties may discuss possible alternatives to contracting or subcontracting and whether the department staff has the expertise and/or facilities to perform the work. Upon request by the Union, the City shall make available for inspection any and all pertinent background and/or documentation relating to the service contemplated to be contracted out.   

109.  c. In order to ensure that the parties are fully able to discuss their concerns regarding particular proposed contracts, the City agrees that it will take all appropriate steps to ensure that parties (excluding the Board of Supervisors and other boards and commissions) who are responsible for the contracting-out decision(s) are present at the meeting(s) referenced in paragraph b.    

110.  d. The City agrees to provide the San Francisco Building Trades Council with notice(s) of departmental commissions and Civil Service Commission meetings during which proposed construction/maintenance contracts are calendared for consideration, where such services could potentially be performed by represented classifications.

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II.G. PROBATIONARY PERIOD

111. The probationary period, as defined and administered by the Civil Service Commission (“Probationary Period”) shall be as follows:  

• 2080 hours for all new employees;   
• 1040 hours for al promotive appointments:   
• 520 hours for all other job changes, including but not limited to transfers and bumping.    

112.  These provisions are not intended to apply to shift bidding procedures.   

113.  A Probationary Period may be extended by mutual agreement, in writing, between the Union and the City.

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II.H. LOSS OF COMMERCIAL DRIVER’S LICENSE DUE TO OFF–DUTY EVENT(S)

114. The City will make every effort to accommodate employees who temporarily do not hold a required commercial driver’s license, except in cases involving driving under the influence or reckless driving. Accommodation pursuant to this section is intended to refer to shift assignment only.

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ARTICLE III - PAY, HOURS AND BENEFITS

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III.A. WAGES

115.  Effective July 1, 2024, represented employees in classification 7325 General Utility Mechanic shall receive a one-time wage adjustment of an additional one percent (1%) to their base wages.   

116.  Effective July 1, 2024, classification 7232 Hetch Hetchy Mechanical Shop Supervisor shall maintain a base wage rate of seven and one half of one percent (7.5%) above the 7325 General Utility Mechanic.   

117.  Effective July 1, 2024, represented employees in classification 7332 Maintenance Machinist shall receive a one-time wage adjustment of an additional three percent (3%) to their base wages.   

118.  Effective July 1, 2024, represented employees in classifications 7264 Automotive Body and Fender Worker Supervisor I, 7249 Automotive Mechanic Supervisor I, and 7322 Automotive Body and Fender Worker Assistant Supervisor shall receive a one-time base wage adjustment of an additional one percent (1%) to their base wages.   

119.  Effective July 1, 2022, represented employees in classifications 7313 Automotive Machinist shall receive a one-time wage adjustment of an additional two percent (2%) to their base wages.   

120.  Effective July 1, 2022, represented employees in classifications 7332 Maintenance Machinist and 7434 Maintenance Machinist Helper shall receive a one-time wage adjustment of an additional one and one half of one percent (1.5%) to their base wages.   

121.  Effective July 1, 2019, prior to the application of any other increase, each classification covered by this Agreement, excluding apprentice classifications, shall receive a $0.25 per hour base wage increase and the tool allowance will be discontinued.   

122.  Effective July 1, 2019, represented employees in classification 7258 Maintenance Supervisor I, 7337 Maintenance Machinist Assistant Supervisor, 7332 Maintenance Machinist, 7331 Apprentice Maintenance Machinist 2, 7327 Apprentice Maintenance Machinist 1, and 7434 Maintenance Machinist Helper shall receive a one-time wage adjustment of an additional five percent (5%) to their base wages.   

123.  Included in the pay issued on August 20, 2019 represented employees in classification 7258 Maintenance Supervisor I, 7337 Maintenance Machinist Assistant Supervisor, 7332 Maintenance Machinist, 7331 Apprentice Maintenance Machinist 2, 7327 Apprentice Maintenance Machinist 1, and 7434 Maintenance Machinist Helper shall receive a one-time lump sum payment of five percent (5%) calculated off their regular base hours paid in fiscal year 2018-19. This lump sum payment shall not be included in retirement calculations.   

124.  Effective July 1, 2019, represented employees in classification 7126 Mechanical Shop and Equipment Superintendent shall receive a one-time wage adjustment of an additional eleven percent (11%) to their base wages.   

125.  Effective July 1, 2019, represented employees in classification 7232 Hetch-Hetchy Mechanical Shop Supervisor, 7330 Senior General Utility Mechanic and 7325 General Utility Mechanic shall receive a one-time wage adjustment of an additional five percent (5%) to their base wages.   

126.  All members of the bargaining unit will receive the following base wage increases:

Effective July 1, 2024, represented employees shall receive a 1.5% wage increase.  

Effective January 4, 2025, represented employees shall receive a 1.5% wage increase.

Effective June 30, 2025 at close of business, represented employees shall receive a 1% wage increase.

Effective July 1, 2025, represented employees shall receive a 1% wage increase.

Effective January 3, 2026, represented employees shall receive a 1.5% wage increase.

Effective June 30, 2026 at close of business, represented employees shall receive a 2% wage increase.

Effective January 2, 2027, represented employees shall receive a 2% wage increase.

Effective June 30, 2027, at close of business, represented employees shall receive a 2.5% wage increase.

Effective July 1, 2024, represented employees shall earn no less than $25.00 an hour. 

Because of the wage structure of this proposal, no wage deferrals/offramps will be utilized.

Effective July 1, 2022, represented employees shall receive a base wage increase of 5.25%.

Effective July 1, 2023, represented employees shall receive a base wage increase of 2.50%, except that if the March 2023 Joint Report, prepared by the Controller, the Mayor’s Budget Director, and the Board of Supervisors’ Budget Analyst, projects a budget deficit for fiscal year 2023-2024 that exceeds $300 million, then the base wage adjustment due on July 1, 2023, will be delayed by approximately six (6) months, to be effective January 6, 2024.

Effective January 6, 2024, represented employees shall receive a base wage increase of 2.25%, except that if the March 2023 Joint Report, prepared by the Controller, the Mayor’s Budget Director, and the Board of Supervisors’ Budget Analyst, projects a budget deficit for fiscal year 2023-2024 that exceeds $300 million, then the base wage adjustment due on January 6, 2024, will be delayed by approximately six (6) months, to be effective close of business June 30, 2024.  

127. Wage adjustments shall be effective in the pay period closest to the effective dates. All base wage increases shall be rounded to the nearest whole dollar, bi-weekly salary.

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III.B. WORK SCHEDULES

1. Hours

128.  A regular work shift is a tour of duty consisting of eight (8) hours.  The lunch period shall be in the middle of the shift and shall be one (1) hour unless otherwise agreed. Forty (40) hours shall constitute a regular week's work of five (5) consecutive days from Monday through Friday and Tuesday through Saturday, or, for the Municipal Railway and Hetch Hetchy only, a consecutive Sunday through Thursday schedule may be implemented and any five (5) consecutive days.   

129.  Any work shift starting between 6 a.m. and 9 a.m. shall be considered the day shift.  Any work shift commencing between the hours of 9:01 a.m. and 5:59 p.m. shall be considered “shift two,” a night/swing shift, and Employees working on such shift shall be paid ten percent (10%) above the regular day shift as set forth herein.  Any subsequent shift starting at 6:00   p.m. and 5:59 a.m. shall be considered “shift three,” a midnight/graveyard shift, and shall be paid fifteen percent (15%) above the regular day rate.   

130.  The City shall give at least one week’s notice to the employee of a shift (or start time) change, whether the change is from one shift (or start time) to another shift (or start time) or a change in days off, or a combination of both.  The change shall occur no more than once every six months for any individual employee covered by this agreement unless mutually agreed to by the City, the union and the employee. There shall be no shift change made to avoid holiday pay.

2. Voluntary Reduced Work Week

131.  Employees, subject to approval by the Appointing Officer or designee, may voluntarily elect to work a reduced work week for a specified period of time.  Such reduced work week shall not be less than twenty (20) hours per week.  Pay, vacation, holidays and sick pay shall be reduced in accordance with such reduced work week.

3. Voluntary Time off Program ("VTOP")

132.  The mandatory furlough provisions of Civil Service Commission Rules shall not apply to covered employees.    

133.  a.  General Provisions:  Upon receipt of a projected deficit notice from the Controller, an appointing officer shall attempt to determine, to the extent feasible and with due consideration for the time constraints which may exist for eliminating the projected deficit, the interest of employees within the appointing officer's jurisdiction in taking unpaid personal time off on a voluntary basis.   

134.  The appointing officer shall have full discretion to approve or deny requests for voluntary time off based on the operational needs of the department and    any court decrees or orders pertinent thereto.  The decision of the appointing officer shall be final except in cases where requests for voluntary time off in excess of ten (10) working days are denied.  b. Restrictions on Use of Paid Time Off while on Voluntary Time Off  

135.  (1) All voluntary unpaid time off granted pursuant to this section shall be without pay.   

136.  (2) Employees granted voluntary unpaid time off are precluded from using sick leave with pay credits, vacation credits, compensatory time off credits, floating holidays, training days or any other form of pay for the time period involved.  

137.  (3) Duration and Revocation of Voluntary Unpaid Time Off -Approved voluntary time off taken pursuant to this section may not be change by the appointing officer without the employee’s consent.

4. Work Schedules Other than Monday Through Friday

138.  Regularly scheduled workweek that includes Saturday work currently paid at time and one half will have Saturdays paid at one and one-quarter times the straight time pay.  This does not apply to the Municipal Railway or its current practices, and only affects shifts currently in effect.

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III.C. ADDITIONAL COMPENSATION

1. NIGHT DUTY

139. Any shift immediately following a regular day shift or commencing during any period of a day shift shall be considered a night shift, and employees working on such shift shall be paid ten percent (10%) above the regular day shift as set forth herein.  A subsequent shift shall be known as a midnight shift and shall be paid fifteen percent (15%) above their regular day rate. The employer shall give at least one (1) weeks’ notice to the employee of the change of shift work.  There shall be no shift change made to avoid holiday pay.

2. UNDERWATER DIVING PAY

140. Employees shall be paid $10.00 per hour more than the base hourly rate, exclusive of any additional compensation for other assignments, when assigned and actually engaged in duties and operations requiring underwater diving. 

3. HEAVY EQUIPMENT PREMIUM

141. Employees in Class 7381 assigned to work on vehicles over ten thousand (10,000) pounds Gross Vehicle Weight Rating (GVWR) shall be paid a Heavy Vehicle Premium of one dollar and fifty cents ($1.50) per hour.  Employees shall be paid a minimum of four (4) hours' Heavy Vehicle Premium when assigned to work on heavy vehicles four (4) hours or less.  Employees shall be paid eight (8) hours’ Heavy Vehicle Premium when assigned to work on heavy vehicles for more than four (4) hours or shall be paid for all hours actually worked on heavy vehicles, whichever is greater.

4. CERTIFIED WELDER PAY

142. 7325 General Utility Mechanics that are Certified Welders shall be paid ten dollars ($10.00) per hour above base hourly rate, exclusive of any additional compensation for other assignments, when assigned to and actually engaged in duties and operations requiring certified welding.

5. CALL BACK PAY

143. Employees called back to their work locations (except those at remote locations where city supplied housing has been offered, or are otherwise compensated) shall be granted a minimum of four (4) hours' pay at the applicable rate or shall be paid for all hours actually worked at the applicable rate, whichever is greater.  The employee's work day shall not be adjusted to avoid the payment of this minimum.

6.  ACTING ASSIGNMENT PAY

144.  a.  An employee assigned in writing by the Appointing Officer (or designee) to perform the normal day-to-day duties and responsibilities of a higher classification of an authorized position for which funds are temporarily unavailable shall be entitled to acting assignment pay after the fifth (5) consecutive workday; after which acting assignment pay shall be retroactive to the first (1st) day of the assignment.   

145.  b.  Upon written approval, as determined by the City, an employee shall be authorized to receive an increase to a step in an established salary schedule that represents at least 7.5% above the employee’s base salary and that does not exceed the maximum step of the salary schedule of the class to which temporarily assigned.  Premiums based on percent of salary shall be paid at a rate which includes the acting assignment pay.

7.  LEAD PERSON PREMIUM

146.  Employees in any class covered by Local 1414 shall receive a premium, when designated by the employee’s supervisor or foreman as a lead worker, of $15.00 per day when required to sketch, layout, detail, estimate, order materials, or take the lead on a job when at least two (2) employees in the same classification are assigned to a particular job and one acts as a lead.   

147.  Lead positions are responsible for directing the work of the employees subject to the specific task and are not expected to perform the full range of supervisory duties or to replace a higher paid classification.   

148.  Employees are not eligible to receive both Lead Worker Pay and Acting Assignment Pay simultaneously.

8. SATURDAY OR SUNDAY PREMIUM FOR ALL EXCEPT HETCH HETCHY

149.  Such assignments shall be made first on a voluntary, seniority basis followed by assignment on the basis of inverse seniority. Shift assignments shall be made for periods of six (6) consecutive months. Prior to the end of the initial six (6) month period, City Management shall give written notice that employees shall have an opportunity to bid for shift assignment for the next succeeding six (6) month period in accordance with the seniority selection procedure as outlined above. Such written notice shall be given by posting the notification on all official bulletin boards and by sending the notification to the Union.   

150.  It is further understood and agreed that the seniority selection procedure shall be implemented by starting at the top of the seniority roster and working down on a voluntary basis and, if the shifts are not filled through a voluntary basis, then they are to be assigned by applying inverse seniority.    

151.  It is further understood and agreed that Sunday and holiday work will be permitted only to the extent of insuring continued operation.   

152.  Employees assigned to Saturday as a part of their scheduled forty (40) hour week will receive base rate including shift differential when applicable, with an additional premium of fifteen percent (15.0%).   

153.  Employees assigned to Sunday as a part of their scheduled forty (40) hour week will receive base rate including shift differential when applicable, with an additional premium of thirty percent (30.0%).

9. HETCH HETCHY SUNDAY PREMIUM

154.  At Hetch Hetchy only, when Sunday is worked as part of the scheduled forty (40) hour work week, it shall be paid at the straight-time rate, with an additional premium of ninety-four percent (94%) of one-half the base rate.  No more than fifteen (15) employees shall be assigned the Sunday through Thursday work week.  No more than twenty-five (25) employees shall be assigned to work Saturday and Sunday as part of the scheduled forty (40) hour work week and said twenty-five (25) employees shall be paid a 12.5% premium in addition to their regular day's pay for work on Saturday and ninety-four percent (94%) of one-half of the base rate for work on Sunday.   

155.  Such assignments shall be made first on a voluntary, seniority basis followed by assignment on the basis of inverse seniority.  Shift assignments shall be made for periods of six (6) consecutive months.    

156.  It is further understood and agreed that the seniority selection procedure shall be implemented by starting at the top of the seniority roster and working down on a voluntary basis and, if the shifts are not filled through a voluntary basis, then they are to be assigned by applying inverse seniority.   

157.  It is further understood and agreed that Sunday and holiday work will be permitted only to the extent of insuring continued operation and availability of equipment.  No major work will be performed on Sundays or holidays unless equipment conditions so require.

10. SUPERVISORY DIFFERENTIAL ADJUSTMENT

158.  The Human Resources Director is hereby authorized to adjust the compensation of a supervisory employee whose schedule of compensation is set herein subject to the following conditions:   

159.  a. The supervisor, as part of the regular responsibilities of the supervisor’s class, supervises, directs, is accountable for and is in responsible charge of the work of a subordinate or subordinates.   

160.  b. The organization is a permanent one approved by the appointing officer, Board or Commission, where applicable, and is a matter of record based upon review and investigation by the Civil Service Commission.   

161.  c. The supervisor has completed a probationary period in a civil service class and holds permanent status to a full-time position.   

162.  d. The classifications of both the supervisor and the subordinate are appropriate to the organization and have a normal, logical relationship to each other in terms of their respective duties and levels of responsibility and accountability in the organization.   

163.  e. The compensation schedule of the supervisor is less than one full step (approximately 5%) over the compensation schedule, exclusive of extra pay, of the employee supervised.  In determining the compensation schedule of a classification being paid a flat rate, the flat rate will be converted to a bi-weekly rate and the compensation schedule the top step of which is closest to the flat rate so converted shall be deemed to be the compensation schedule of the flat rate classification.   

164.  f. The adjustment of the compensation schedule of the supervisor shall be to the nearest compensation schedule representing, but not exceeding, one full step (approximately 5%) over the compensation schedule, exclusive of extra pay, of the employee supervised.   

165.  If the application of this section adjusts the compensation schedule of an employee in excess of the employee’s immediate supervisor, the pay of such immediate supervisor, covered by this agreement, shall be adjusted to an amount $1.00 bi-weekly in excess of the base rate of the supervisor’s highest paid subordinate, provided that the applicable conditions under this section are also met.   

166.  g. Compensation adjustments are effective retroactive to the beginning of the current fiscal year of the date in the current fiscal year upon which the employee became eligible for such adjustment under these provisions.    

167.  To be considered, requests for adjustment under the provisions of this section must be received in the offices of the Human Resources Department not later than the end of the current fiscal year.   

168.  h.  In no event will the Human Resources Director approve a supervisory salary adjustment in excess of 10% or 2 full steps over the supervisor's current basic compensation. If in the following fiscal year a salary inequity continues to exist, the Human Resources Department may again review the circumstances and may grant an additional salary adjustment not to exceed 10% or 2 full steps.   

169.  i.   It is the responsibility of the appointing officer immediately to notify the Human Resources Director of any change in the conditions or circumstances that were and are relevant to a request for salary adjustment under this section either acted upon by or pending with the Human Resources Director.

11. COMPENSATORY TIME

170.  Employees in non-“Z” designated job classifications may elect to accrue compensatory time off (“CTO”) in lieu of paid overtime, provided that the Appointing Officer approves that election.   

171.  Employees in non-“Z” designated job classifications may not accumulate a balance of compensatory time in excess of one hundred twenty (120) hours.   

172.  Employees in non-“Z” designated job classifications may not earn more than one hundred twenty (120) hours of compensatory time in a fiscal year.   

173.  A non-“Z” classified employee who is appointed to a position in another department shall have the employee’s entire CTO balance paid out at the rate of the underlying classification prior to appointment.   

174.  A non-“Z” classified employee who is appointed to a position in a higher, non-“Z” designated classification or who is appointed to a position in a “Z” designated classification shall have the employee’s entire CTO balance paid out at the rate of the lower classification prior to promotion.   

175.  Subject to availability of funds, a non-“Z” classified employee, upon the employee’s request, shall be able to cash out earned but unused CTO; approval of the cash out is at the discretion of the Appointing Officer.

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III.D. OVERTIME

176. Overtime shall be distributed equally among employees covered by this Agreement. Any time worked by an employee in excess of: (a) forty hours per city work week for weekly overtime, or (b) in excess of the regular or normal work day, either prior to or after the regularly assigned shift for daily overtime, shall be designated as overtime and shall be compensated at one-and.one-half times the regularly assigned shift base hourly rate which may include a night differential, if applicable.  The use of any sick leave shall be excluded from determining hours worked in excess of 40 hours in a week for determining eligibility for overtime payment. For the purposes of determining the rate of pay (i.e., straight time or time-and-one-half), the department will look back to the previous five (5) workdays to determine whether sick leave was used. Subject to the above, employees working on their regular days off shall be guaranteed eight (8) hours' work or pay therefore at time-and-one-half.  

177.  Employees working on any holiday specified in this agreement shall be guaranteed eight (8) hours' work or pay therefore at time-and-one-half in addition to the pay for the holiday. Employees working either on a RDO or holiday shall be compensated at the assigned shift rate of that particular day, regardless of their regularly assigned shift rate, which may include a night differential if applicable.   

178.  An employee shall not be eligible for voluntary overtime assignment if there has been sick pay or disciplinary time off on the preceding workday, or if sick pay or disciplinary time off occurs on the workday following the last overtime assignment. However, if the employee is not eligible for overtime assignment, the management may assign the employee for overtime and compensate at the overtime rate.

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III.E. HOLIDAYS

179.  Except when normal operations require, or in an emergency, employees shall not be required to work on days hereby declared to be holidays for such employees. The following days are designated as holidays:   

• January 1 (New Year's Day) 
• the third Monday in January (Martin Luther King, Jr.'s Birthday) 
• the third Monday in February (President's Day) 
• the last Monday in May (Memorial Day) 
• June 19 (Juneteenth) 
• July 4 (Independence Day) 
• the first Monday in September (Labor Day) 
• the second Monday in October (Indigenous Peoples Day, Italian American Heritage Day) 
• November 11 (Veteran's Day) 
• Thanksgiving Day 
• the day after Thanksgiving 
• December 25 (Christmas Day)   

180.  Provided further, if January 1, June 19, July 4, November 11 or December 25 falls on a Sunday, the Monday following is a holiday.   

181.  In addition, any day declared to be a holiday by proclamation of the Mayor after such day has heretofore been declared a holiday by the Governor of the State of California or the President of the United States is a holiday.

1. HOLIDAYS THAT FALL ON A SATURDAY

182.  For those employees whose normal work week is Monday through Friday, in the event a legal holiday falls on Saturday, the preceding Friday shall be observed as a holiday, provided, however, that, except where the Governor declares that such preceding Friday shall be a legal holiday, each department head shall make provision for the staffing of public offices under the department head’s jurisdiction on such preceding Friday so that said public offices may serve the public as provided in 16.4 of the Administrative Code.  Those employees who work on a Friday which is observed as a holiday in lieu of a holiday falling on Saturday shall be allowed a day off in lieu thereof as scheduled by the appointing officer in the current fiscal year.

2. HOLIDAYS FOR EMPLOYEES ON WORK SCHEDULES OTHER THAN MONDAY THROUGH FRIDAY

183.  Employees assigned to seven (7) day operation departments or employees working a five (5) day work week other than Monday through Friday shall be allowed another day off if a holiday falls on one of their regularly scheduled days off.  Employees whose holidays are changed because of shift rotations shall be allowed another day off if a legal holiday falls on one of their days off.   

184.  If the provisions of this section deprive an employee of the same number of holidays that an employee receives who works Monday through Friday, the employee shall be granted additional days off to equal such number of holidays.  The designation of such days off shall be by mutual agreement of the employee and the appropriate employer representative.  Such days off must be taken within the fiscal year.  In no event shall the provisions of this section result in such employee receiving more or fewer holidays than an employee on a Monday through Friday work schedule.

3. HOLIDAY PAY FOR EMPLOYEES LAID OFF

185.  An employee who is laid off at the close of business the day before a holiday who has worked not less than five previous consecutive work days shall be paid for the holiday.

4. FLOATING HOLIDAYS

186.  Employees are granted five (5) floating holidays in each fiscal year to be taken on days selected by the employee subject to prior scheduling approval of the Appointing Officer or designee.  Employees (both full-time and part-time) must complete six (6) months continuous service to establish initial eligibility for the floating holidays. Employees hired on an as-needed, intermittent or seasonal basis shall not receive the additional floating holidays. Floating holidays may be carried forward from one fiscal year to the next with the approval of the Appointing Officer.  No compensation of any kind shall be earned or granted for floating holidays not taken.

5. FLOATING HOLIDAY PAY FOR EMPLOYEES WHO SEPARATE

187.  Employees who are terminated from City employment and at such time have at least six (6) months of continuous service with the City in the current calendar year and who have not taken a floating holiday in said period shall be entitled to be paid for one floating holiday upon termination.  Employees who are terminated from employment with the City and at such time have at least ten (10) months of continuous service in the current calendar year and who have not taken either of the floating holidays, shall, upon termination of employment, entitled to be paid for said floating holidays.  If one floating holiday has already been taken, the employee with ten (10) continuous months of service shall be entitled to be paid for the remaining two.

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III.F. TIME OFF FOR VOTING

188. If an employee does not have sufficient time to vote outside of working hours, the employee may request so much time off as will allow time to vote, in accordance with the State Election Code.  

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III.G. JURY DUTY

189.  An employee shall be provided leave with pay on a work day when the employee serves jury duty, provided the employee gives prior notice of the jury duty to the supervisor.   

190.  Employees assigned to jury duty whose regular work assignments are swing or weekend shifts shall not be required to work those shifts when serving jury duty, provided the employee gives prior notice of the jury duty to the supervisor.   

191.  Employees assigned to jury duty whose regular work assignments are graveyard shifts shall be entitled to take off their shift immediately following jury duty service, provided the employee gives prior notice of the jury duty to the supervisor.   

192.  To receive leave with pay for jury duty, employees must: (1) provide written proof of jury service from the court to verify actual appearance for each day of jury duty, and (2) decline any payment from the court for jury duty.   

193.  If an employee is required to call-in during the work day for possible midday jury duty, the employee shall coordinate in advance with the employee’s supervisor about whether and when to report to work.

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III.H. STATE DISABILITY INSURANCE (“SDI”)

194. All employees in the bargaining unit(s) covered by this Agreement shall be enrolled in the State Disability Insurance (SDI) Program. The cost of SDI will be paid by the employee through payroll deduction at a rate established by the State of California Employment Development Department.

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III.I. SICK LEAVE WITH PAY LIMITATION

195. An employee who is absent because of disability leave and who is receiving disability indemnity payments may request that the amount of disability indemnity payment be supplemented with salary to be charged against the employee's sick leave with pay credits so as to equal the amount the employee would have earned for a regular work schedule.  If the employee wishes to exercise this option, the employee must submit a signed statement to the employee's department no later than thirty (30) days following the employee's release from disability leave.

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III.J. WORKERS’ COMPENSATION

196.  Employee supplementation of workers’ compensation payment to equal the full salary the employee would have earned for the regular work schedule in effect at the commencement of the workers’ compensation leave shall be drawn only from an employee’s paid leave credits including vacation, sick leave balance, or other paid leave as available.   

197.  Pursuant to Civil Service Rule 120.24, an employee returning from disability leave as defined by CSC Rule 120.24 will accrue sick leave and/or supplemental disability credits at an accelerated rate.

198.  Upon becoming eligible to participate in the Health Service System under San Francisco Administrative Code Section 16.700, the City shall provide term life insurance in the amount of $50,000 for all employees covered by this Agreement.   

199.  For informational purposes only, the Health Service System currently offers supplemental life insurance. Information regarding supplemental life insurance and other supplemental Health Service System benefits can be found on the Health Service System website. This section providing life insurance under this Agreement does not prevent Local 1414 represented employees from purchasing, at their own expense, supplemental benefits through the Health Service System.

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III.L. HEALTH BENEFIT CONTRIBUTIONS

1. EMPLOYEE HEALTH CARE

200.  The level of the City's contribution to employee health benefits will be set in accordance with the requirements of Charter Sections A8.423 and A8.428.   

201.  Any contributions the City makes for health benefits shall not be considered as part of an employee’s salary for the purpose of computing straight time earnings, compensation for overtime worked, premium pay, retirement benefits or retirement contributions; nor shall such contributions be taken into account on determining the level of any other benefit which is a function of or percentage of salary.   

202.  The contribution model for employee health insurance premiums will be based on the City’s contribution of a percentage of those premiums and the employee’s payment of the balance (Percentage-Based Contribution Model), as described below:   

Employee Only:

203.  For medically single employees (Employee Only) who enroll in any health plan offered through the Health Services System, the City shall contribute ninety-three percent (93%) of the total health insurance premium, provided however, that the City’s contribution shall be capped at ninety-three percent (93%) of the Employee Only premium of the second-highest.cost plan.   

204.  The provisions in the paragraph above shall not apply to “medically single employees” (Employee Only) who are permanently assigned by the City to work in areas outside of the health coverage areas of Kaiser and Blue Shield for the term of this Agreement. For such “medically single employees” (Employee Only), the City shall continue to contribute one hundred percent (100%) of the premium for the employees’ own health care benefit coverage.

Employee Plus One:

205.  For employees with one dependent who elect to enroll in any health plan offered through the Health Services System, the City shall contribute ninety-three percent (93%) of the total health insurance premium, provided however, that the City’s contribution shall be capped at ninety-three percent (93%) of the Employee Plus One premium of the second-highest-cost plan.

Employee Plus Two or More:

206.  For employees with two or more dependents who elect to enroll in any health plan offered through the Health Services System, the City shall contribute eighty-three percent (83%) of the total health insurance premium, provided however, that the City’s contribution shall be capped at eighty-three percent (83%) of the Employee Plus Two or More premium of the second-highest-cost plan.

Contribution Cap

207.  In the event HSS eliminates access to the current highest cost plan for active employees, the City contribution under this agreement for the remaining two plans shall not be affected.

Average Contribution Amount

208.  For purposes of this Agreement, and to ensure that all employees enrolled in health insurance through the City’s Health Services System (HSS) are making premium contributions under the Percentage-Based Contribution Model, and therefore have a stake in controlling the long term growth in health insurance costs, it is agreed that, to the extent the City's health insurance premium contribution under the Percentage-Based Contribution Model is less than the “average contribution,” as established under Charter section A8.428(b), then, in addition to the City’s contribution, payments toward the balance of the health insurance premium  under the Percentage-Based Contribution Model shall be deemed to apply to the annual “average contribution.”  The parties intend that the City’s contribution toward employee health insurance premiums will not exceed the amount established under the Percentage-Based Contribution Model.

2. HETCH HETCHY AND CAMP MATHER HEALTH STIPEND

209.  The City will continue to pay a stipend to eligible employees pursuant to the Annual Salary Ordinance Section 2.1.

3. DENTAL COVERAGE

210.  Each employee covered by this agreement shall be eligible to participate in the City's dental program.   

211.  For the term of this Agreement, the City will cover the cost of the employee and family dependents coverage under the City’s dental program.   

212.  Notwithstanding the paragraph above, effective January 1, 2013, employees who enroll in the Delta Dental PPO Plan shall pay the following premiums for the respective coverage levels: $5/month for employee-only, $10/month for employee + 1 dependent, or $15/month for employee + 2 or more dependents.

4. CONTRIBUTIONS WHILE ON UNPAID LEAVE

213.  As set forth in Administrative Code section 16.701(b), covered employees who are not in active service for more than twelve (12) weeks shall be required to pay the Health Service System for the full premium cost of membership in the Health Service System, unless the employee shall be on sick leave, workers’ compensation, mandatory administrative leave, approved personal leave following family care leave, disciplinary suspensions, or on a layoff holdover list where the employee verifies they have no alternative coverage.

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III.M. RETIREMENT

214.  Represented employees agree to pay their own employee retirement contribution to SFERS pursuant to the City Charter. For employees who became members of SFERS prior to November 2, 1976 (Charter Section A8.509 Miscellaneous Plan), the City shall pick up one-half percent (0.5%) of the employee retirement contribution to SFERS.   

215.  Any City pick-up of an employee’s retirement contribution shall not be considered as part of an employee’s compensation for the purpose of computing straight time earnings, compensation for overtime worked, premium pay, or retirement benefits, nor shall such contributions be taken into account in determining the level of any other benefit which is a function of or percentage of salary.   

216.  Rule changes by the City’s Retirement Board regarding the crediting of accrued sick leave for retirement purposes shall be incorporated herein by reference.  Any such rule change, however, shall not be subject to the grievance and arbitration provisions of this Agreement or the impasse procedures of Charter Section A8.409.   

217.  The parties acknowledge that the San Francisco Charter establishes the levels, terms and conditions of retirement benefits for members of the San Francisco Employees Retirement System (SFERS).  The fact that a MOU does not specify that a certain item of compensation is excluded from retirement benefits should not be construed to mean that the item is included by the Retirement Board when calculating retirement benefits.

PRE-RETIREMENT SEMINAR

218.  Subject to development, availability and scheduling by SFERS and PERS, employees shall be allowed not more than one day during the life of this MOU to attend a pre-retirement planning seminar sponsored by SFERS or PERS.   

219.  Employees must provide at least two-weeks advance notice of their desire to attend a retirement planning seminar to the appropriate supervisor.  An employee shall be released from work to attend the seminar unless staffing requirements or other Department exigencies require the employee's attendance at work on the day or days such seminar is scheduled. Release time shall not be unreasonably withheld.   

220.  All such seminars must be located within the Bay Area.   

221.  This section shall not be subject to the grievance procedure.

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III.N. VACATIONS

222. 1. Definitions -"Continuous service" for vacation allowance purposes means paid service pursuant to a regular work schedule which is not interrupted by a breach in paid service.   

223. 2. Award and Accrual of Vacation -Beginning with the first full pay period after the effective date of this agreement, an employee shall be awarded the employee's vacation allowance on the first day of the pay period following the pay period in which the allowance is accrued.   

224. An employee does not accrue vacation allowance in the first year of continuous service; however, at the end of one (1) year of continuous service, an employee shall be awarded a vacation allowance computed at the rate of .0385 of an hour for each hour of paid service in the preceding year.   

225. At the end of five (5) years of continuous service, an employee shall be awarded a one-time vacation allowance computed at the rate of .01924 of an hour for each hour of paid service in the preceding year except that the amount of the vacation allowance shall not exceed forty   (40)hours.   

226. At the end of fifteen (15) years of continuous service, an employee shall be awarded a one.time vacation allowance computed at the rate of .01924 of an hour for each hour of paid service in the preceding year except that the amount of the vacation allowance shall not exceed forty (40) hours.   

227. The maximum number of vacation hours an employee may accrue consists of two-hundred forty   (240) hours carried forward from prior years plus the employee's maximum vacation entitlement, which is based on the number of years of service.  The maximum number of vacation hours which an employee may accrue is as follows:  

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III.O. VACATION SCHEDULING

228.  Each department will continue its current practice for the duration of this Agreement.  Any changes in vacation scheduling will be subject to meet and confer with the Union.     

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III.P. VOLUNTEER/PARENTAL RELEASE TIME

229.  Represented employees shall be granted paid release time to attend parent teacher conferences of up to four (4) hours per fiscal year (for children in kindergarten or grades 1 to 12).   

230.  In addition, an employee who is a parent or who has child rearing responsibilities (including domestic partners but excluding paid child care workers) of one or more children in kindergarten or grades 1 through 12 shall be granted unpaid release time of up to forty (40) hours each fiscal year, not exceeding eight (8) hours in any calendar month of the fiscal year, to participate in the activities of the school of any child of the employee, providing the employee, prior to taking the time off, gives reasonable notice of the planned absence.  The employee may use vacation, floating holiday hours, or compensatory time off during the planned absence.

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III.Q. LONG TERM DISABILITY

231. The City, at its own cost, shall provide to employees a Long Term Disability (LTD) benefit that provides, after one hundred and eight (180) day elimination period, sixty percent (60%) salary (subject to integration) up to age sixty-five (65).  Employees who are receiving or who are eligible to receive LTD may be eligible to participate in the City's Catastrophic Illness Program to the extent allowed for in the ordinance governing such program.

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III.R. CLASS A AND B DRIVER’S LICENSE RENEWAL REIMBURSEMENT

232. For the duration of this agreement, employees who have been employed for six (6) months or more in a 1414 classification and are required to obtain and maintain a California Class A or Class B Driver’s License and /or endorsement as a condition of employment, shall be reimbursed for the fees that are required to obtain or renew such license no later than ninety  (90)days after submitting verification of fees paid. The employee must submit the required documentation for reimbursement no later than six (6) months from when the fees were charged.

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III.S. ADMINISTRATIVE CODE CHAPTER 12W – PAID SICK LEAVE ORDINANCE

233. San Francisco Administrative Code, Chapter 12W, Paid Sick Leave Ordinance, is expressly waived in its entirety with respect to employees covered by this Agreement.

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ARTICLE IV - WORKING CONDITIONS

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IV.A. HEALTH AND SAFETY

234.  1. The City acknowledges its responsibility to provide safe, healthful work environments for City employees.   

235.  2. When an employee, in good faith, believes that a condition exists which is immediately dangerous to life or health, and that continuing to work under such conditions poses risks beyond those normally associated with the nature of the job, the employee shall so notify the supervisor and explain why the employee believes it is unsafe.  If the department agrees that the assignment is hazardous or unsafe, the employee shall be reassigned, if possible, until the hazard is eliminated or until the employee has been provided with the necessary safeguards.   

236.  3. If the department and the employee, or the employee’s designated representative, do not concur, the potentially hazardous condition shall be evaluated by the departmental Occupational Safety and Health (OSH) staff, or a member of the Department of Public Health's OSH Program staff, if the Department does not have professional OSH staff.   

237.  4. Such evaluation shall be performed by appropriate health and/or safety staff (6141 OSH Manager; 6139 Senior Industrial Hygienist; 6138 Industrial Hygienist; 5177 Safety Officer; 6130 Safety Analyst) by close of business the next business day.   

238.  5. In the event that either the employee or the Union disagrees with the evaluation of the three (3) person panel, they may appeal to a neutral arbitrator for an expedited hearing; the arbitrator shall be selected in advance and may be an outside (non-City) health and safety expert.   

239.  6. Upon request, the City shall provide the Union departmental lists on a quarterly basis containing the vital information on all work-related injuries and illnesses. Vital information shall include the nature of the illness or injury, dates, time lost, corrective action, current status of employee and work location.

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IV.B. SAFETY EQUIPMENT

240.  The City agrees to provide all required safety equipment (i.e., protective eyewear, protective footwear, hearing protection) in compliance with Cal-OSHA regulations.   

241.  For employees in classifications covered by the terms of this MOU, the City agrees to provide prescription safety glasses at a cost not to exceed $200.00 per year per employee in compliance with Cal-OSHA regulations.   

242.  For employees in classifications covered by the terms of this MOU, the City agrees to provide each employee with safety footwear once a year in compliance with Cal-OSHA and ANSI standards and regulations, at a cost not to exceed $250.00 per employee. It is understood that if this footwear should become worn out or unserviceable, it shall be replaced in accordance with the standards set above. If the employee has not exhausted the entirety of the $250.00, in any given year, the employee shall be given the option to utilize the remaining funds for the purchase of the following accessories: insoles, laces, toe caps, and socks.

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IV.C. ASSAULT DATA

243. Upon request of the Union, a department shall retain and provide the Union with a copy of statistical information on assaults on employees who serve in particular classifications or at particular work sites.

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IV.D. VIDEO DISPLAY EQUIPMENT WORKING CONDITIONS

244.  1. The City and the Union agree that employees working on video display equipment shall have safe and healthy work environments.   

245.  2. This environment shall avoid excessive noise, crowding, contact with fumes and other unhealthy conditions.  The City agrees upon request of the Union to meet and confer on ways to design the flow of work to avoid long, uninterrupted use of video display equipment by employees.   

246.  a. Breaks -Every employee working on video display equipment shall be required to take a break away from the employee’s screen of at least fifteen   (15)minutes after two (2) hours' work.  In the event that normal work schedules do not provide a lunch or rest break every two (2) hours, the employee shall be assigned duties away from the video display screen for fifteen (15) minutes after two (2) hours of work.   

247.  b. Physical Plant -The Board of Supervisors agrees to provide, subject to the budgetary and fiscal provisions of the Charter, the following physical equipment and work environment for users of video display equipment:   

248.  (1) Where necessary, effective glare screens shall be affixed to the front of such machines;   

249.  (2) Adjustable chairs, footrests and tables shall be provided to allow for adjustment of individual machines to provide each operator with optimum comfort and the minimum amount of physical stress;   

250.  (3) Optimal lighting conditions adapted to accommodate the types of equipment in use at each work site shall be provided;   

251.  (4) Prior to the acquisition of additional or re-placement machines, the City agrees to meet and consult with the Union on the design of the machines, including such features as separate keyboards, tiltable screens, phosphor colors, brightness controls and any other features relating to operator health and well being.  The City will give the Union as much advance notice as possible of such changes.    

252.  c.  Inspection of Machines -The City agrees to inspect each machine in use on a regular basis and to maintain all equipment in proper repair, state of cleanliness and working order. 

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IV.E. PREGNANCY

253.  Upon request, the City shall attempt to temporarily reassign a pregnant employee to another position away from video display equipment for the duration of the pregnancy.

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IV.F. PROTECTIVE UNIFORMS

254.  For employees working in classifications covered by the term of this Agreement, the City agrees to provide a total of eleven (11) clean protective uniforms, selected by each employee in some combination of the following: (a) coveralls, (b) bib overalls, or (c) work pants and shirts. On an annual basis, the employee may select a different combination of protective uniforms. The employee shall wear a protective uniform while working.  In addition, the City will provide two work jackets to each employee no later than October 1, 2019. The cost of furnishing and laundering protective uniforms and jackets shall be paid by the City.    

255.  The employee is responsible for safeguarding protective uniforms and jackets issued to the employee and will be held responsible for the value of any protective uniforms and jackets lost, stolen, or damaged beyond fair wear and tear. Evidence of forced entry to an employee locker will be grounds for relieving an employee of responsibility for stolen protective uniforms and jackets.  Responsibility for losses of individual sets protective uniforms and jackets will be determined by the worker’s supervisor on a case-by-case basis.   

256.  No employee in a classification covered by this Agreement shall be required to work in a location where the employee may come in contact with raw sewage or toxic or hazardous chemicals or substances if not provided with protective clothing as deemed appropriate for the purpose by the employee and the employee’s appointing officer.

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IV.G. FOUL WEATHER GEAR

257.  Employees working in classifications covered by the terms of this Agreement shall not be required to perform their normal work duties in the rain, cold or foul weather without being provided adequate foul weather gear, which may include insulated, reflective rain gear, bib overalls, rubber boots and parkas with hoods. Employees shall receive replacement foul weather gear as necessary.   

258.  HETCH-HETCHY ONLY – The City will provide insulated boots and insulated coveralls to employees assigned to work in snowing and freezing conditions.

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IV.H. TOOL INSURANCE

259.  The City agrees to indemnify employees covered under this Agreement for the loss or destruction of the employee's tools and/or tool storage units subject to the following conditions:   260.  1. These provisions shall apply when an employee's tools and/or tool storage units are lost or damaged due to fire or theft by burglary while the tools are properly on City property, being transported in a City vehicle, or being used by the employee in the course of City business;   261.  2. The employee must demonstrate that the employee has complied with all of the tool safekeeping rules required by the City at the employee's particular work location;   

262.  3. Upon approval of this Agreement and prior to any losses, the employee must submit a list of the employee’s tools and/or tool storage units or photographs of tools and/or tool storage units sufficient to identify each tool, to the employee’s appointing officer and the latter must acknowledge and verify said inventory both as to existence of said tools and their necessity as relates to the employee's job duties.  Tools and/or tool storage units not enumerated on said list or photographs shall not be governed by these provisions.   

263.  4. The employee shall be responsible for using all reasonable means to preserve and protect the employee’s tools and/or tool storage units.  Failure to do so shall relieve the City from any and all obligations under this section.  Any employee making false or inaccurate claims under this section shall be subject to disciplinary action by the employee’s appointing officer.   

264.  5. In case of theft, the following procedures shall be followed in perfecting a claim:   

265.  a. The employee shall submit a written statement made under penalty of perjury of the tools and/or tool storage units stolen to the employee’s appointing officer, the local police department and the Union.   

266.  b. The statement must contain the member's name, location and details of loss, date of loss and date reported to the police.   

267.  c. The statement must be submitted to the parties set forth in subsection (1) immediately above within five (5) days of the loss, unless the employee is on authorized leave, in which case the employee shall have five (5) days from the date of the employee’s return to report the loss.   

268.  6. In case of damage due to fire, the requirements of subsection "5" above shall be followed with the exception that verified reports need not be filed with the police.   

269.  7. The first ten dollars ($10.00) of any loss shall be borne by the employee. A "Loss" is defined as the total dollar amount of tools and/or tool storage units of the employee lost or damaged in one incident.  Approved claims shall be settled by the City paying to the employee the replacement cost of the tool(s) and/or tool storage units minus ten dollars ($10.00).   

270.  8. The replacement cost for tools and/or tool storage units governed hereunder shall be determined by agreement between the employee or the representative and the employee's appointing officer.  Where possible, tools and/or tool storage units shall be    replaced by those of the same brand name and model.  Any dispute resulting from attempts to determine tool replacement costs shall be submitted to an appropriate grievance procedure for resolution.  In instances where the employee has suffered a loss of a substantial number of tools which would jeopardize the employee's ability to perform the employee’s job duties and if there is a dispute as to tool replacement costs, the employee shall not lose any time from work as a result thereof.   

271.  9.  The City, at its own expense, shall arrange with the San Francisco Police Department or another source of its choice to have all tools of the employees marked with identification information.  Tools and/or tool storage units which are not so marked or identified shall not be included within the coverage of this Section, and if the City has not marked the tools, the tools will be covered.

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IV.I. TRAINING

272.  Subject to available budgeted funds, Departments are encouraged to provide training for covered employees.   

273.  Access to training/educational opportunities will be made available equitably to employees covered by this Agreement in order to increase the capacity of an employee to perform the employee’s job and to update skills for all electronic, mechanical, and new technology.

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IV.J. EMPLOYEE TRAINING AND TUITION REIMBURSEMENT PROGRAM

274.  The City shall establish and maintain a four thousand dollar ($4,000.00) fund for the purposes of an employee training (including apprenticeship) and tuition reimbursement program for reimbursement of up to six hundred dollars ($600.00) per member during each fiscal year, subject to the policies and procedures of the Department of Human Resources.

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IV.K. MEAL PROVISION – HETCH-HETCHY ONLY

275. When an employee works longer than a ten (10) hour shift at a remote location, the City shall provide the employee with a meal, or pay the employee the current per diem rate for the meal.

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IV.L. SUBSTANCE ABUSE TESTING PROGRAM

276. The City and Union agree to continue to meet and confer in good faith to establish a mutually agreed upon substance-abuse testing program to be implemented during the term of the Agreement, for safety-sensitive employees in positions that are not currently covered by the federal Department of Transportation testing regulations. If the parties cannot reach agreement on or before January 15, 2013, Arbitrator Carol Vendrillo shall be retained by the parties to issue an advisory arbitration decision on or before March 15, 2013.

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IV.M. DIRECT DEPOSIT OF PAYMENTS

277.  The Citywide Paperless Pay Policy applies to all City employees covered under this Agreement.   

278.  Under the policy, all employees shall be able to access their pay advices electronically on a password protected site, and print them in a confidential manner, using City Internet,   computers and printers. Such use of City equipment shall be free of charge to employees, is expressly authorized under this section of the Agreement, and shall not be considered “inappropriate use” under any City policy.  Pay advices shall also be available to employees on a password protected site that is accessible from home or other non-worksite computers, and that allows the employees to print the pay advices. Employees shall receive assistance to print hard copies of their pay advices through their payroll offices upon request, on a one-time or ongoing basis.   

279.  In addition to payroll information already provided, the pay advices shall reflect usage and balance of accrued time off (broken out for vacation, sick leave, etc.) the employee’s hours of compensatory time, overtime, and premiums earned during the relevant payroll period. The City shall maintain electronic pay advices and/or wage statements for at least seven (7) years.   

280.  Under the policy, all employees (regardless of start date) will have two options for receiving pay: direct deposit or bank pay card. Employees not signing up for either option will be defaulted into bank pay cards.   

281.  Every employee shall possess the right to do the following with any frequency and without incurring any cost to the employee:  

1.  Change the account into which the direct deposit is made;   

2.  Switch from the direct deposit option to the bank pay card option, or vice versa;   

3.  Obtain a new bank pay card the first time the employee’s bank pay card is lost, stolen or misplaced;   

4.  Check account balances or withdraw funds from the bank issuing the bank pay card.     

282.  The City assures that the bank pay card shall be FDIC insured.  The City further assures that in the event of an alleged overpayment by the City to the employee, the City shall not unilaterally reverse a payment to the direct deposit account or bank pay card.   

Training regarding how to access and print pay advices shall be available.   

283.  The City will work with the vendor to evaluate options to provide no-cost ATMs available at large worksites and remote worksites.   

284.  The parties mutually agree that employees may print out pay advices during work hours.

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ARTICLE V - SCOPE

285. The parties recognize that recodifications may change the references to specific Civil Service Rules and Charter sections contained herein. Therefore, the parties agree that such terms will read as if they accurately reference the same sections in their newly codified form.

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V.A. SAVINGS CLAUSE

286. Should any part hereof or any provision herein contained be rendered or declared invalid by reason of conflicting with a Charter provision or existing ordinances or resolutions which the Board of Supervisors had not agreed to alter, change or modify, or as conflicting with subsequently enacted legislation, by any decree of a court, such invalidation of such portion of this Agreement shall not invalidate the remaining portions hereof and they shall remain in full force and effect.

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V.B. ZIPPER CLAUSE

287.  This Agreement sets forth the full and entire understanding of the parties regarding the matters herein.  This Agreement may be modified, but only in writing, upon the mutual consent of the parties.   

288.  Pursuant to the Zipper Clause provision in the 1997–2001 MOU, the parties agree that all past practices and other understandings between the parties not expressly memorialized and incorporated into this Agreement shall no longer be enforceable.

CIVIL SERVICE RULES/ADMINISTRATIVE CODE

289.  Nothing in this Agreement shall alter the Civil Service Rules excluded from arbitration pursuant to Charter Section A8.409-3.  In addition, such excluded Civil Service Rules may be amended during the term of this Agreement and such changes shall not be subject to any grievance and arbitration procedure but shall be subject to meet and confer negotiations, subject to applicable law.

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V.C. DURATION OF AGREEMENT

290. This Agreement shall be effective July 1, 2024, and shall remain in full force and effect through June 30, 2027.  

IN WITNESS HEREOF, the parties hereto have executed this MOU this 14th day of May, 2024

FOR THE CITY

• Carol Isen, Human Resources Director
• Ardis Graham, Employee Relations Director    

FOR THE UNION

• Pedro Mendez, Area Director, IAMAW, Local 1414

APPROVED AS TO FORM DAVID CHIU, CITY ATTORNEY

• Jonathan Rolnick, Chief Labor Attorney

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Side Letter to the Memorandum of Understanding

Local 1414 recognizes that reduction in salary is an available form of discipline.  

By Mutual Agreement between the City and the Union, in lieu of an unpaid suspension, the parties may agree to a temporary reduction in pay by reducing an employee’s pay by 5%.  The duration of such pay reduction shall correspond to the length of the suspension that would have otherwise been served.   

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SIDE LETTER REGARDING PILOT MACHINIST TRAINING

During the term of this Agreement, the parties will meet to discuss creation of a new classification to qualify members in classification 7381 Automotive Mechanic for promotive opportunities, including to classification 7313 Automotive Machinist and classifications “near listed” to 7313 classifications.  

The Parties will also discuss an associated training program for employees in classification 7381 Automotive Mechanic. The Parties agree that any program will involve training provided by the City and/or outside vendors, the plan for which will be discussed with the Union.  

This program shall be deemed a pilot effort, and shall be evaluated on a continuing basis to ensure that it is achieving the objectives described above.  

Consistent with Civil Service Rules, employees appointed to the trainee level shall be on leave status from their permanent appointment, and may return to their permanent class.  The rate of pay for this training position shall be $1.50 per hour higher than the rate for the 7381 classification.  

The City shall endeavor to maintain a ratio within each cost center of one (1) employee in training to every five (5) employees in classification 7313 and any classification created pursuant to the SIDE LETTER REGARDING CLASSIFICATION 7313.

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SIDE LETTER REGARDING CLASSIFICATION 7313

The Parties agree that the Department of Human Resources (“DHR”) will create a new classification, effective July 1, 2024, envisioned as the “Heavy Duty Mechanic/Automotive Machinist.” The new classification shall be assigned a rate of pay which is 4% higher than what the existing 7313 Automotive Machinist classification received as of July 1, 2024.   Consistent with CSC Rule 109.10, all non-MTA 7313s shall be granted status in the new classification. 

Consistent with CSC Rule 109.13, employees who are granted status shall not serve a new probation in the same department in which they have already completed a probation. Upon completion of the process, the new classification will be added to the Memorandum of Understanding between the Machinist Union, Local 1414 and the City and County of San Francisco (MOU) moving forward. Thereafter, all employees in the new classification shall continue to enjoy all rights and privileges as required by the MOU. 

Individuals currently in the 7320 and 7321 apprentice classifications may elect to move forward under the new classification or the existing 7313 classification.  

The new classification shall have minimum qualifications no less than the existing 7313 classification, and the two (2) classifications shall be deemed eligible for “near listing” to each other.  

The above will be subject to appeal to the Civil Service Commission.

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APPENDIX A

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THE CITY AND COUNTY OF SAN FRANCISCO AND AUTOMOTIVE MACHINISTS, LOCAL 1414 PAST PRACTICES

The following rules cover all shop and field personnel covered by the collective bargaining agreement:

MEAL PERIOD, CLEAN-UP, AND BREAKS

The unpaid meal period shall be thirty (30) minutes.  Each covered employee shall be provided with a ten (10) minute clean-up time prior to the meal period and a ten (10) minute clean-up time prior to the end of a shift.  Rest periods shall be one (1) fifteen minute break approximately mid-morning and one (1) fifteen minute break approximately two (2) hours after lunch or at approximately the sixth (6th) hour into the shift.

LOCKERS

Lockers and a locker change room will continue to be made available at work locations where they are currently provided.

PARKING

Assigned parking provided at work locations where it is currently provided as available.

EMPLOYEE FACILITIES

Lunch break areas with tables, chairs, stove, refrigerator, microwave, coffee maker, sink, and  dishwashing area will continue at work locations where they are currently provided. 

Candy and soda machines will continue at work locations where they are currently available, subject to third party (vendor) involvement.  

Coffee truck service at breaks and meal period will continue as currently available, subject to third party (vendor) involvement. 

Bottled water provided at all fixed locations.  

Showers will continue to be available at work locations where they are currently provided. 

The City will pay for the repair or replacement of any power or pneumatic tools, personally owned by an employee, when the Department requires the employee to provide said tools.  

The City will provide any specialty or custom tools required by the Department.

Lunch and Break Policy for Hetch-Hetchy Water and Power as follows:

Rest Breaks: Two fifteen minute breaks per eight-hour shift.   To be taken at two and six hours after start of shift (exceptions, see emergency road crews below).  

Break: One 30 minute lunch period per eight hour shift.  Lunch breaks to be scheduled four hours after start of shift or within a five hours period if deemed appropriate by department General Foreman.  (exceptions: see emergency road crews below)  

Conduct During Breaks: All breaks shall be taken within the vicinity of the work area.  Shop personnel shall confine break activities to allow for return to work after fifteen minutes has elapsed.  

Field personnel shall take breaks in the immediate vicinity of work areas, no special travel to restaurants, coffee chops, etc, shall be made for the sole purpose of taking breaks.  Employees who wish to partake of refreshments during their break shall transport same to site in appropriate food and beverage containers.  

Lunch Breaks: Employees shall take lunch breaks within an area that allows for reasonable contact (five minutes or less) in the event of a trouble call.  Employees shall not be limited in the location of lunch breaks (exceptions taverns, bars, etc.) so long as their whereabouts are known.  Transportation to restaurants, stores etc. for the sole purpose of taking lunch break is prohibited. 

When occasioned by an emergency road call or scheduled work project or for any other reason where road crews are working in an area that does not provide access to restaurants, stores, etc, employees shall bring their lunch in portable food and beverage containers.  

Emergency Road Crews: Breaks to be scheduled two hours after start of shift and six hours after start of shift.  When breaks are interrupted by trouble calls, breaks shall be taken as soon as possible after trouble call has ended.  

If the first break in a shift cannot be taken due to an interruption by a trouble call occurring one-half hour before the start of the lunch break, then the start of the first break may be deferred until fifteen minutes prior to the lunch break, and the first break and the lunch break may be taken consecutively.  

Lunch Breaks: Emergency crews shall have scheduled lunch breaks. Lunch breaks interrupted by trouble call may be resumed after trouble has been serviced. Lunch breaks that cannot be resumed shall be compensated at overtime rates if the employee works over eight hours during that shift.  All other rules as covered above under lunch breaks shall be in effect.  

The department is authorized to amend any and all of the above past practices where such action is deemed by the department management to be in the best interest of the city, subject to meet and confer.

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APPENDIX B

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SUBSTANCE ABUSE PREVENTION POLICY

1. MISSION STATEMENT

a.  Employees are the most valuable resource to the City’s effective and efficient delivery of services to the public.  The parties have a commitment to foster and maintain a drug and alcohol free environment.  The parties also have a mutual interest in preventing accidents and injuries on the job and, by doing so, protecting the health and safety of employees, co.workers, and the public.    

b.  The City is committed to identifying needed resources, both in and outside of the City, for employees who voluntarily seek assistance in getting well.  Those employees who voluntarily seek treatment prior to any testing shall not be subject to any repercussions or any potential adverse action for doing so.  However, seeking treatment will not excuse prior conduct for which an investigation or disciplinary proceedings have been initiated.   

c.  The City is committed to fostering and maintaining a safe work environment free from alcohol and prohibited drugs at all of its work sites and facilities.

2. POLICY

a.  To ensure the safety of the City’s employees, co-workers and the public, no employee may sell, purchase, transfer, possess, furnish, manufacture, use or be under the influence of alcohol or illegal drugs at any City jobsite, while on City business, or in City facilities.   

b.  Any employee, regardless of how the employee’s position is funded, who has been convicted of any drug/alcohol-related crime that occurred while on City business or in City facilities, must notify the employee’s department head or designee within five (5) days after such conviction.  Failure to report within the time limitation shall subject the employee to disciplinary action, up to and including termination.

3. DEFINITIONS

a. “Accident” (or “Post Accident”) means an occurrence associated with the Covered Employee’s operation of equipment or the operation of a vehicle (including, but not limited to, any City owned or personal vehicles) used during the course of the Covered Employee’s work day if, as a result:  

(1)  There is a fatality, loss of consciousness, medical treatment required beyond first aid, medical transport, or other significant injury or illness diagnosed or treated by a physician, paramedic or other licensed health care professional; or   

(2)  With respect to an occurrence involving a vehicle, there is disabling damage to a vehicle as a result of the occurrence and the vehicle needs to be transported away from the scene by a tow truck or driven to a garage for repair before being returned to service; or 

(3) With respect to an occurrence involving equipment, there is damage to the equipment equivalent to the above.   

b.  “Adulterated Specimen” means a specimen that contains a substance that is not expected to be present in human urine, or contains a substance expected to be present but is at a concentration so high that it is not consistent with human urine.   

c.  “Alcohol” means the intoxicating agent in beverage alcohol, ethyl alcohol or other low molecular weights alcohol including methyl or isopropyl alcohol.  (The concentration of alcohol is expressed in terms of grams of alcohol per 210 liters of breath as measured by an evidential breath testing device.)   

d.  “Cancelled Test” means a drug or alcohol test that has a problem identified that cannot be or has not been corrected or which otherwise requires to be cancelled.  A cancelled test is neither a positive nor a negative test.   

e.  “City” or “employer” means the City and County of San Francisco.   

f.  “Collector” means the staff of the collection facility under contract with the City and County of San Francisco’s drug testing contractor.   

g.  “Covered Employee” means an employee in a represented classification covered by this Appendix.   

h.  “CSC” means the Civil Service Commission of the City and County of San Francisco.   

i.  “Day” means working day, unless otherwise expressly provided.   

j.  “DHR” means the Department of Human Resources of the City and County of San Francisco.   

k.  “Diluted Specimen” means a specimen with creatinine and specific gravity values that are lower than expected for human urine.   

l.  “EAP” means the Employee Assistance Program offered through the City and County of San Francisco.    

m. “Illegal Drugs” or “drugs” refer to those drugs listed in Section 0.a., except in those circumstances where they are prescribed to the Covered Employees by a duly licensed healthcare provider.  Section 0.a. lists the illegal drugs and alcohol and the threshold levels for which a Covered Employee will be tested.  Threshold levels of categories of drugs and alcohol constituting positive test results will be determined using the applicable Substance Abuse and Mental Health Services Administration (“SAMHSA”) (formerly the National Institute of Drug Abuse, or “NIDA”) threshold levels, or U.S. government required thresholds levels where required, in effect at the time of testing, if applicable. Section 0.a. will be updated periodically to reflect the SAMHSA or U.S. government threshold changes, subject to mutual agreement of the parties. 

n.  “Invalid Drug Test” means the result of a drug test for a urine specimen that contains an unidentified Adulterant or an unidentified substance, that has abnormal physical characteristics, or that has an endogenous substance at an abnormal concentration preventing the laboratory from completing or obtaining a valid drug test result.   

o.  “MRO” means Medical Review Officer who is a licensed physician is responsible for receiving and reviewing laboratory results generated by an employer’s drug testing program and evaluating medical explanations for certain drug test results.   

p.  “Non-Negative Test” means a test result found to be Adulterated, Substituted, Invalid, or positive for drug/drug metabolites.

q.  “Parties” means the City and County of San Francisco and the Auto Machinists Local 1414.   

r.  “Policy” means “Substance Abuse Prevention Policy” or “Agreement” between the City and County of San Francisco and the Union and attached to the parties’ Memorandum of Understanding (“MOU”).

s.  “Prescription Drug” means a drug or medication currently prescribed by a duly licensed healthcare provider for immediate use by the person possessing it that is lawfully available for retail purchase only with a prescription.

t.  “Refusal to Submit,” “Refuse to Test “ or Refusal to Test” means a refusal to take a drug and/or alcohol test and includes, but is not limited to, the following conduct:   

• Failure to appear for any test within a reasonable time.   
• Failure to remain at the testing site until the test has been completed.   
• Failure or refusal to take a first or second test that the Collector has directed the employee to take.   
• Providing false information.   
• Failure to cooperate with any part of the testing process, including obstructive or abusive behavior or refusal to drink water when directed.   
• Failure to provide adequate urine or breath and subsequent failure to undergo a medical examination as required for inadequate breath or urine, or failure to provide adequate breath or urine and subsequent failure to obtain a valid medical explanation for the inadequate breath or urine condition.   
• Adulterating, Substituting or otherwise contaminating or tampering with a urine specimen.   
• Leaving the scene of an Accident without just cause prior to submitting to a test.   
• Admitting to the collector that an employee has Adulterated or Substituted a urine specimen.   
• Possessing or wearing a prosthetic or other device that could be used to interfere with the collection process.      

u.  “Substance Abuse Prevention Coordinator” means a licensed physician, psychologist, social worker, certified employee assistance professional, or nationally certified addiction counselor with knowledge of and clinical experience in the diagnosis and treatment of drug and alcohol-related disorders.   

v.  “Split Specimen” means a part of the urine specimen in drug testing that is sent to a first laboratory and retained unopened, and which is transported to a second laboratory in the event that the employee requests that it be tested following a verified positive test of the primary specimen or a verified Adulterated or substituted test result.   

w.  “Substituted Specimen” means a specimen with creatinine and specific gravity values that are so diminished that they are not consistent with human urine which shall be deemed a violation of this policy and shall be processed as if the test results were positive.

4.  COVERED CLASSIFICATIONS

All the employees in the classifications listed in Article I.A of the Memorandum of Understanding shall be subject to Reasonable Suspicion and Post-Accident testing under this Policy.  Employees in classifications covered under the Department of Transportation (DOT) regulations shall be excluded under this Policy.

5.  SUBSTANCES TO BE TESTED

a. The City shall test, at its own expense, for alcohol and/or the following controlled substances for Reasonable Suspicion and Post-Accident:  

1. Amphetamines 
2. Barbiturates 
3. Benzodiazepines 
4. Cocaine 
5. Methadone 
6. Opiates 
7. PCP 
8. THC; THC-OH; and THC-COOH (Cannabis)  

b.  Prescribed Drugs or Medications. The City also recognizes that Covered Employees may at times have to ingest prescribed drugs or medications.  If an employee takes any drug or medication that a treating physician, pharmacist or health care professional has informed the employee (orally, on the medication bottle and/or in the literature accompanying the medication) will interfere with job performance, including driving restrictions or restrictions on the use of equipment, the employee is required to immediately notify the designated Department representative of those restrictions before performing the employee’s job functions.   

c.  Upon receipt of a signed release from the employee’s licensed healthcare provider, the department representative may consult with Covered Employee’s healthcare provider to confirm specific job duties that the employee can perform while on prescribed medication.     

If the employee’s healthcare provider is not readily available or none is given, the department representative may consult with any City-licensed healthcare provider before making a final determination as to whether the employee may perform the employee’s job functions.  However, if an employee, at the time of notification, brings in a medical note from the healthcare provider who prescribed the medication clearing the employee to work, then the City shall not restrict that employee from performing the employee’s job functions.  

d. If an employee is temporarily unable to perform Safety-Sensitive Functions because of any potential side effects caused by prescribed medication, the employee shall be reassigned to perform non-Safety-Sensitive Functions without loss of pay until either the employee is off the prescribed medication or is cleared by a licensed healthcare provider. This reassignment shall last for a period of no more than forty-five (45) working days.  If, after forty-five (45) working days, the employee is still on said medication and/or not cleared by a licensed healthcare provider to perform an assignment, the City may extend the accommodation for a period not to exceed thirty (30) working days, provided that the healthcare provider certifies that the employee is reasonably anticipated to be able to resume an assignment after that thirty (30) day period.  Employees who are unable to return to work under this provision shall be referred to the Department’s human resources representative designated to interact with employees regarding the potential availability of disability accommodations.

6. TESTING

I. Reasonable Suspicion

a.  Reasonable suspicion to test a Covered Employees for illegal drugs or alcohol will exist when specific, reliable objective facts and circumstances would create a good faith belief in a prudent person that the employee has used a drug or alcohol. Such circumstances include, but are not limited to, the employee’s behavior or appearance while on any City jobsite, while on City business or in City facilities, and recognized and accepted symptoms of intoxication or impairment caused by drugs or alcohol, that are not reasonably explained by other causes such as fatigue, lack of sleep, proper use of prescription drugs, or reaction to noxious fumes or smoke.   

b.  Any individual or employee can report an employee who may be under the influence of alcohol or drugs.  Upon receiving a report of possible alcohol or illegal drugs on the job, two (2)trained employer representatives will verify and document the basis for the suspicion and request testing.  The first employer representative shall verify and document the employee’s appearance and behavior based on the above-stated indicators and, if appropriate, recommend testing to the second employer representative.  At work locations within the border of the City and County of San Francisco (including San Francisco International Airport), the second employer representative shall verify and document the appearance and behavior of the employee based on the above-stated indicators and has final authority to require the employee to be tested.  At work locations outside the border of the City and County of San Francisco, the second employer representative shall confer with the first employer representative to verify the employee’s behavior based on the above-stated indicators, and the second employer representative has the final authority to require the employee to be tested.  In the event only one trained employer representative is available on-site, the representative shall confer with any other trained employer representative within the City to verify the employee’s behavior.  The second trained employer representative shall have the final authority to require the employee to be tested.  

c.  If the City requires an employee to be tested under reasonable suspicion, then the employee may ask for representation.  Representation may include, but is not limited to, union representatives and shop stewards.  If the employee requests representation, the City may allow a reasonable amount (a maximum of one hour) of time for the employee to obtain representation.  Such request shall not delay the administration of the tests for more than one hour from the time the employee is notified that the employee will be tested.   

d.  Moreover, if the City has reasonable suspicion or suspect that a prescription medication may have interfered with or may have had a direct impact on an employee’s job performance, it may require that employee to be tested.   

e.  The department representative(s) shall be required to accurately document and file the incident and the employee shall be required to complete a consent form prior to any testing.  If an employee Refuses to Submit to testing, then the City shall treat the refusal as having tested positive and shall immediately take appropriate disciplinary action pursuant to the attached discipline matrix.   

f.  The City shall bear the costs for any required testing for alcohol and/or drugs under this section.  Any counseling and rehabilitation services shall be on the employee’s time and at the employee’s cost, except that employees may use accrued paid time off to attend treatment and may utilize any resources covered by insurance.  Employees shall have the right to use any accrued but unused leave balances while enrolled in any counseling or rehabilitation program.  Any request by an employee to re-test a specimen shall be at the employee’s cost.

II.  Post-Accident

a.  The City may require a Covered Employee who caused or may have caused, an Accident, based on information known at the time by the department employing the employees, to submit to drug and/or alcohol testing:   

b.  Following an Accident, all Covered Employees subject to testing shall remain readily available for testing.  A Covered Employee may be deemed to have refused to submit to substance abuse testing if the employee fails to remain readily available, including failure to notifying a supervisor (or designee) of the Accident location or leaving the scene of the Accident prior to submitting to testing.    

c.  Nothing in this section shall delay medical attention for the injured following an accident or prohibit an employee from leaving the scene of an Accident for the period necessary to obtain assistance in responding to the Accident or to obtain necessary emergency medical care.    

d.  If the City requires an employee to be tested Post-Accident, then the employee may ask for representation.  Representation may include, but is not limited to, union representatives and shop stewards.  If the employee requests representation, the City may allow a reasonable amount of time (a maximum of one hour) for the employee to obtain representation provided that the union representative meet the employee at the Accident site, work location or testing center as determined by the City.  Such request shall not delay the administration of the tests for more than one hour from the time the employee is notified that the employee will be tested.   

e.  As soon as reasonably possible after the occurrence of an Accident, the supervisor or other City representative at the Accident site shall make best efforts to contact the Department of Human Resources (DHR), and DHR shall then make best efforts to telephone the union(s) designated representative on file with DHR representing the Covered Employee(s) involved in the Accident.  If the designated representative does not answer, DHR shall leave a voice mail message notifying the union of the Accident.  For purposes of this paragraph, a designated representative shall be any union officer or employee whose telephone number is on file with DHR for the purpose of Accident review.  The union may change the designated representative, in writing, as necessary from time to time, but it is the sole responsibility of the union to ensure that a current telephone number (with voice mail capability) for a designated representative is on file with DHR.  This subsection (e) shall not be grievable.

7. TESTING PROCEDURES

I. Collection Site;  

a.  The City shall make best efforts to ensure that a Covered Employee subject to testing is safely transported to and from the collection site.    

b.  The staff of the collection facility under contract to the City or the City's drug testing contractor ("Collector") shall collect urine and oral fluid samples from Covered Employees to test for prohibited drugs.    

c.  Tests for alcohol concentration on Covered Employees will be conducted with a National Highway Traffic Safety Administration (NHTSA)-approved evidential breath testing device (EBT) operated by a trained breath alcohol technician (BAT).  Alcohol tests shall be by breathalyzer.   

d.  A Covered Employee presenting at the approved drug collection site must have a minimum of one piece of government-issued photo identification and may not leave the collection site for any reason – unless authorized by the collection agency – until the employee has fully completed all collection procedures.  Failure to follow all collection procedures will result in the employee classified as “Refusal to Submit.”   

e.  Covered Employees, who Refuse to Test, may be subject to disciplinary action, up to and including termination, pursuant to Exhibit A.   

f.  The specific required procedure for urine collection is as follows:    

1. Urine will be obtained directly in a tamper-resistant urine bottle.  Alternatively, the urine specimen may be collected at the employee’s option in a wide-mouthed clinic specimen container that must remain in full view of the employee until transferred to, sealed and initialed, in separate tamper-resistant urine bottles.   
2. Immediately after the specimen is collected, it will be divided into two (2) urine bottles, which, in the presence of the employee, will be labeled and then initialed by the Covered Employee and witness.  If the sample must be collected at a site other than the drug and/or alcohol-testing laboratory, the specimens must then be placed in a transportation container.  The container shall be sealed in the employee’s presence and the Covered Employee must be asked to initial or sign the container.  The container will be sent to the designated testing laboratory on that day or the earliest business day by the fastest available method.   
3. A chain of possession form must be completed by the hospital, laboratory and/or clinic personnel during the specimen collection and attached to and mailed with the specimens.  

g. After being tested, the Covered Employee will be barred from returning to work until the department is advised of the final testing result from the MRO.  During that period, the Covered Employee will be placed on paid administrative leave for so long as the Covered Employee is eligible for such leave under the terms of the applicable provision of the City’s Administrative Code.  The test shall be deemed a negative test if the MRO has not advised of the final testing result by the time the Covered Employee’s paid leave has expired under the terms of the applicable provision of the City’s Administrative Code.

II.  Laboratory

a.  Drug tests shall be conducted by laboratories licensed and approved by SAMSHA which comply with the American Occupational Medical Association (AOMA) ethical standards. Upon advance notice, the parties retain the right to inspect the laboratory to determine conformity with the standards described in this policy.  The laboratory will only test for drugs identified in this policy. The City shall bear the cost of all required testing.   

b.  Testing procedures, including substances to be tested, specimen collection, chain of custody and threshold and confirmation test levels shall comport with the Mandatory Guidelines For Federal Workplace Testing Programs, established by the U.S. Department of Health and Human Services, as amended and the U.S. Department of Transportation regulations, where applicable.  Tests for all controlled substances, except alcohol and marijuana (THC), shall be by urine screening and shall consist of two procedures, a screen test (EMIT or equivalent) and if that is positive, a confirmation test (GC/MS). Cannabis (THC; THC-OH; and THC.COOH) is treated as a controlled substance and will be tested through an FDA-approved oral fluids (saliva) testing collection device at a screening level of 25 ng/ml and a confirmation level of 10 ng/ml (GC/MS or LC/MS/MS).

c.  The initial test of all urine specimens will use immunoassay techniques. All specimens identified as positive in the initial screen must be confirmed using gas chromatography/mass spectrometry (GC/MS) technique that identifies at least three (3) ions. In order to be considered “positive” for reporting by the laboratory to the City, both samples must be tested separately in separate batches and must also show positive results on the GC/MS confirmatory test.   

d.  In the event of a positive drug or alcohol test, the testing laboratory will perform an automatic confirmation test on the original specimen at no cost to the Covered Employee.  In addition, the testing laboratory shall preserve a sufficient specimen to permit an independent re-testing at the Covered Employee’s request and expense.  The same, or any other, approved laboratory may conduct re-tests.  The laboratory shall endeavor to notify the MRO of positive drug, alcohol, or adulterant tests results within five (5) working days after receipt of the specimen.

III.  Medical Review Officer (MRO)

a.  All positive drug, or Substituted, Adulterated or positive-Diluted Specimen, or Invalid Drug Test as defined herein will be reported to a Medical Review Officer (MRO).  The MRO shall review the test results and any disclosure made by the Covered Employee and shall attempt to interview the individual to determine if there is any physiological or medical reason why the result should not be deemed positive.  If no extenuating reasons exist, the MRO shall designate the test positive.    

b.  When the laboratory reports a confirmed positive, Adulterated, Substituted, positive Diluted, or Invalid test, it is the responsibility of the MRO to:  (a) make good faith efforts to contact the employee and inform the employee of the positive, Adulterated, Substituted, positive Diluted, or Invalid test result; (b) afford the employee an opportunity to discuss the test results with the MRO; (c) review the employee's medical history, including any medical records and biomedical information provided; and (d) determine whether there is a legitimate medical explanation for the result, including legally prescribed medication. Employees shall identify all prescribed medication(s) that they have taken. If the Covered Employee fails to respond to the MRO within three (3) days, the MRO may deem the Covered Employee’s results as a “positive result.”   

c.  The MRO has the authority to verify a positive or Refusal To Test without interviewing the employee in cases including but not limited to: (a) the employee refused to discuss the test result; or (b) if the City has directed the employee to contact the MRO, and the employee has not made contact with the MRO within seventy-two (72) hours.  In all cases, previously planned leaves may extend this time.  The parties understand that the MRO’s review of the test results will normally take no more than three (3) to five (5) days from the time the Employee is tested.   

d.  If the testing procedures confirm a positive result, as described above, the Covered Employee and the Substance Abuse Prevention Coordinator (SAPC) for the City and departmental HR staff or designee will be notified of the results in writing by the MRO, including the specific    JULY 1, 2024 -JUNE 30, 2027 MOU BETWEEN CITY AND COUNTY OF SAN FRANCISCO AND MACHINISTS AND AEROSPACE WORKERS, LOCAL 1414  quantities.  The results of a positive drug test shall not be released until the results are confirmed by the MRO.   

e. The Covered Employee may request a drug or adulterant re-test within seventy-two (72) hours from notice of a positive test result by the MRO.  The requesting party will pay costs of re-tests in advance.  

f.  A drug test result that is positive and is a Diluted Specimens will be treated as positive.  All drug test results that are determined to be negative and are Diluted Specimens will require that the employee take an immediate retest. If the retest yields a second negative Diluted Specimens result, the test will be treated as a normal negative test, except in the case of subsection (g).   

g.  If the final test is confirmed negative, then the Employee shall be made whole, including, the cost of the actual laboratory re-testing, if any. Any employee who is subsequently determined to be subject of a false positive shall be made whole for any lost wages and benefits and shall have their record expunged.   

h.  The City shall assure that all specimens confirmed positive will be retained and placed in properly secured long-term frozen storage for a minimum of one (1) year, and be made available for retest as part of any administrative proceedings.  

i.  All information from a covered employee’s drug and/or alcohol test is confidential for purposes other than determining whether this policy has been violated or pursuing disciplinary action based upon a violation of this policy.  Disclosure of test results to any other person, agency, or organization is prohibited unless written authorization is obtained from the Covered Employee or as required by law.

IV.  On-Site

a.  For Post-Accident purposes, the City may conduct “on-site” tests (alcohol breathalyzer testing and “Quicktest” urine testing) and oral fluid testing for Cannabis).  If any of those tests are “non-negative” will a confirmation test be performed.  This on-site test is to enable the Covered Employee and the City to know immediately whether that employee has been cleared for work.   

b.  In order to facilitate the on-site urine testing, an individual’s sample will be divided into three separate containers.  One of the containers will provide a sample for the on-site test that will be read within 5 to 10 minutes of collection. The other two containers will be sealed and sent to the lab, in the event a confirmation is necessary due to a “non-negative” outcome of the on-site test.  The laboratory will store the split sample in accordance with SAMHSA guidelines.  One of the two samples will be used for a confirmation test. The other sample will be made available to the employee for testing by a certified laboratory selected by the employee at the employee’s expense.

8. RESULTS

a.  Substance Abuse Prevention and Detection Threshold Levels 

Any test revealing a blood/alcohol level equal to or greater than 0.08 percent or the established California State standard for non-commercial motor vehicle operations, or when operating a moving vehicle or performing a Safety-Sensitive Function as defined in this Policy shall be deemed positive.  Any test revealing a blood/alcohol level equal to or greater than that 0.04 percent or the established California State standard for commercial motor vehicle operations shall be deemed positive.  Any test revealing controlled substance confirmation level as shown in the chart below shall be deemed positive.

b.  The City reserves the right to discipline in accordance with the chart set forth in Exhibit A, for over-use, misuse or abuse of prescribed and over-the-counter drug or medications as determined by the MRO pursuant to the testing procedures described above.    

9. CONSEQUENCES OF POSITIVE TEST RESULTS

a. For Reasonable Suspicion or Post-Accident, a Covered Employee shall be immediately removed from performing the employee’s job and shall be subject to disciplinary action and further follow-up as set forth in Exhibit A if any of the following takes place:  

The Covered Employee:  

1. Is confirmed to have tested positive for alcohol or drugs;   
2. Refuses to Submit to testing; or   
3. Has submitted a specimen that the testing laboratory report is an Adulterated or Substituted Specimen.    

b. If the Union disagrees with the proposed disciplinary action, it may use the grievance procedure as set forth in the parties’ respective MOU, provided, however, that such an  appeal must be initiated at the Employee Relations Director step, unless the parties  otherwise mutually agree.  

c.  All proposed disciplinary actions resulting from a positive drug/alcohol test(s) shall be administered pursuant to the disciplinary matrix set forth in Exhibit A.  Notwithstanding the disciplinary matrix which applies to the violation of this Policy, the City may impose discipline based on the Covered Employee’s conduct, which may include consideration of whether the conduct at issue occurred while the employee was impaired by drugs or alcohol and/or whether the employee refused to test in addition to any discipline imposed under Exhibit A.   

d.  In the event the City proposes disciplinary action, the notice of the proposed discipline shall contain copies of all available laboratory reports received by the City from its contractors or subcontractors.   

e.  Employees may voluntarily consult with EAP for assistance.

10.  RETURN TO DUTY

The Substance Abuse Prevention Coordinator (SAPC) will evaluate a Covered Employee who has tested positive for alcohol and/or drugs.  The Coordinator will evaluate what course of action, if any, and assistance from which the employee may benefit, if any, and will communicate a proposed return-to-work plan, if necessary, to the employee and department.  The SAPC may recommend that the Covered Employee enter into an appropriate rehabilitation program administered by the Covered Employee’s health insurance carrier or another appropriate accredited rehabilitation program paid by the Covered Employee.

11.  TRAINING

As soon as practicable but no later than thirty (30) days prior to the effective date of this policy, the City or its designated vendor shall provide training on this policy from first-line, working supervisors and up to the Deputy Director level.  In addition, all Covered Employees shall be advised of this policy and receive appropriate training.

12.  ADOPTION PERIOD

This Policy shall go into effect six months following the final adoption of this Appendix by the parties.

13.  JOINT CITY/UNION COMMITTEE

The parties agree to work cooperatively to ensure the success of this policy.  As such, a Joint City/Union Committee shall be established with 2 members each from the City and the Union. The Committee shall meet at a minimum on a quarterly basis and, in addition, on an as-needed basis to address any implementation and other matters of mutual interests concerning this policy. The Committee may also discuss adding or deleting covered classifications from this policy. Director of Human Resources shall make a final decision based on the recommendations from the Committee.

14. SAVINGS CLAUSE

Notwithstanding any existing substance abuse prevention programs, if any provision of an existing department policy, rule, regulation, or resolution is inconsistent with or in conflict with any provision of this policy, this policy shall take precedence. Should any part of this policy be determined contrary to law, such invalidation of that part or portion of this policy will not invalidate the remaining parts or portions.  In the event of such determination, the parties agree to immediately meet and negotiate new provision(s) in conformity with the requirements of the applicable law and the intent of the parties hereto.  Otherwise, this policy may only be modified by mutual consent of the parties.  Such amendment(s) shall be reduced to writing.

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EXHIBIT A

CONSEQUENCES OF A POSITIVE TEST/OCCURRENCE

1. Employee may use accrued but unused leave balances to attend a rehabilitation program.  
2. Employee may not return to work until the SAPC certifies that the employee has a negative test prior to returning to full duty. The SAPC will be chosen by the City.  
3. Proposed disciplinary action for a first positive test or Refusal to Test to be no more than 10 working days. A second positive test within three (3) years may also result in disciplinary action up to and including termination.  
4. Proposed disciplinary action for Post Accident for a first positive test to be no more than 10 working days. A second positive test within three (3) years may result in more severe proposed disciplinary action, up to and including termination.  
5. Proposed disciplinary action for Alteration of Specimen ("Substituted", "Adulterated", or "Diluted") or Refusal to Test for a first positive or occurrence to be no more than 15 working days. A second positive test or occurrence within three years may result in more severe proposed disciplinary action, up to and including termination of employment.  
6. See Side letter on Footnote to Exhibit A “Consequences of a Positive Test/Occurrence” of the SAPP

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SIDELETTER AGREEMENT TO THE SUBSTANCE ABUSE PREVENTION POLICY (SAPP APPENDIX B) BETWEEN THE CITY AND COUNTY OF SAN FRANCISCO AND AUTOMOTIVE MACHINISTS, LOCAL 1414

FOOTNOTE TO EXHIBIT A “CONSEQUENCES OF A POSTIVE TEST/OCCURRENCE” OF THE SUBSTANCE ABUSE PREVENTION POLICY (SAPP)

In the event the City determines that a termination is warranted as a result of the SAPP, the City may, on a case-by-case basis, offer the Covered Employee a Last Chance Agreement that may include, but is not limited to, the following terms: (a) Covered Employee completion of an appropriate Rehabilitation Program approved by the SAPC; (b) Covered Employee successful completion of return-to-work drug testing; (c) Covered Employee submitting to additional drug tests, over a one year period after Covered Employee has returned to work, scheduled at the City’s discretion; (d) failure on any one condition results in immediate termination, and thereafter, the level of discipline is not grievable; and (e) language stating that the terms of the Last Chance Agreement itself is not grievable.  

The Covered Employee has the option to refuse an offer of a Last Chance Agreement and accept the issued termination.  

No portion of this Side Letter is subject to the grievance procedure as set forth in the parties’ Memorandum of Understanding (MOU).  

ON BEHALF OF THE CITY: 

• Christina Fong

ON BEHALF OF THE UNION:   

• Arthur Gonzalez

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APPENDIX C

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UNION ACCESS TO NEW EMPLOYEES PROGRAM

I. Purpose

The purpose of this agreement is to memorialize the rights and obligations of the City and the Union in accordance with CA Government Code Sections 3555-3559, through the creation of a single, City.wide Union Access to New Employees Program applicable to all City Agencies and all City Employee Unions.

II. Notice and Access

A. The City shall provide the Union written notice of, and access to, new employee orientations (hereinafter NEOs) as set forth below. It is the City’s policy that NEOs are mandatory for all newly-hired employees. It is the City’s intent that NEOs take place as promptly as possible after the first day of employment. Within thirty (30) calendar days of the start of employment, newly-hired employees will be scheduled to attend the next available NEO. NEOs shall be scheduled during an employee’s regularly scheduled, paid time.  In the event that a newly-hired employee’s regular schedule is outside of a scheduled NEO, the Department may make a one-time adjustment to the employee’s work schedule in order to accommodate this requirement.  In the event an employee does not attend the NEO that the employee was scheduled to attend, said employee will be automatically enrolled to attend the next available NEO.  If the employee does not attend the subsequently scheduled NEO, the Union NEO Coordinator may contact the Departmental NEO coordinator to arrange a meeting with the employee pursuant to Section F., below.   

B. Application: New employees include, but are not limited to, newly-hired employees whose positions are permanent, temporary, full-time, part-time, per diem, seasonal, provisional, or as-needed.  

C. Notice

1.  Single Point of Contact: The Union agrees to provide the City with a single point of contact (hereinafter, Union NEO Coordinator) and the City agrees to provide the Union with a single point of contact for each Department (hereinafter, Departmental NEO Coordinator), which will be updated by the City and the Union on an as-needed basis.   

2.  Notice of Schedule: For any NEO that takes place on a regular, recurring schedule, the sponsoring Department shall be responsible for providing annual notice to the Union. For NEOs that are not offered on a regular, recurring schedule, the sponsoring Department shall provide no less than ten (10) business days’ notice. Said notices shall be provided by email, to the Union NEO Coordinator. This requirement shall apply to   all NEOs in which City personnel provide newly-hired employees with information regarding employment status, rights, benefits, duties, responsibilities, or any other employment-related matters.   

3.  Notice of Enrollment: Notice shall include a list of new employees represented by the Union scheduled to attend the NEO. If practical, the City agrees to provide additional identifying information including, but not limited to, classification and department. Six months from enactment, in the event the City is unable to provide classification and department information in the Notice of Enrollment, the Union can reopen this Agreement for the sole purpose of meeting and conferring over the identifying information provided in this Section II.C.3 Notice of Enrollment.  Said meeting and conferring shall not be subject to the impasse procedures in Government Code Section 3557. The Department sponsoring the NEO shall provide the foregoing information no less than five (5) business days prior to the NEO taking place.  The Department will make best efforts to notify the Union NEO Coordinator of any last-minute changes.  Onboarding of individual employees for administrative purposes is excluded from this notice requirement.    

D. Citywide and Departmental NEOs: New employees in those Departments identified in Attachment A shall attend a citywide NEO, sponsored by the Department of Human Resources. This citywide NEO shall take place at minimum on a monthly basis. Departments identified in Attachment B will conduct respective Departmental NEOs.  At the City’s discretion, Departments may be added to or removed from either Attachment A or Attachment  B. For the citywide NEO, DHR will adhere to the Department notice requirements in Section C., above. The City will provide the Union with thirty (30) calendar days’ notice prior to moving a Department from Attachment A to B, or vice versa. Every City Department shall be listed on either Attachment A or Attachment B.  

E. Access and Presentation: At all NEOs, the Union shall be afforded thirty (30) minutes to meet with represented new employees who are present, unless the Union’s Memorandum of Understanding (MOU) provides for more than thirty (30) minutes. The right of the Union to meet with newly-hired employees is limited to only those employees whose classifications fall within the Union’s bargaining unit. The City shall ensure privacy for the Union’s orientation, and it shall take place without City representatives present. This requirement can be met by providing either a private room or a portion of a room with sufficient distance from other activities in the room to limit disruption. The Department responsible for scheduling the NEO shall be responsible for including Union presentations on the agenda. The Union’s presentation shall occur prior to any meal break, and will not be conducted during a scheduled break time. One (1) of the Union’s representatives may be a Union member designated by the Union. Such member(s) shall be released to attend under the terms and conditions specified in the MOU. If not otherwise provided for in the MOU, the Union may request release of a Union-designated member to attend the NEO.  Release time shall not be unreasonably withheld. Said request shall be made to the Employee Relations Division no less than three  (3)business days in advance of the scheduled NEO.  The Union agrees to limit its presentation to only those matters stated in Section H., below.  

F. Alternate Procedures: In the event the Union identifies one or more new employees who did not attend the Union’s presentation as described in Section E., above, the Union may contact the Departmental NEO coordinator to schedule a mutually-agreeable fifteen (15) minute time slot for the Union to meet privately with the new employee(s). If the number of such identified employees is five (5) or more at a particular location, the Union NEO Coordinator and Departmental NEO Coordinator will work together to schedule a mutually agreeable thirty  (30) minute time slot for the private meeting. One (1) of the Union’s representatives may be a Union member designated by the Union, and such member shall be released to attend under the terms and conditions specified in the MOU. If not otherwise provided for in the MOU, the Union may request release of a Union-designated member as provided for in Section E., above. This alternate procedure shall also apply to any employee who has promoted or transferred into the bargaining unit.  

1. The Union NEO Coordinator shall coordinate with the new employee(s) referenced in the preceding paragraph and the Departmental NEO Coordinator to schedule a fifteen  (15) minute meeting during normally scheduled hours, which shall not be during employee’s break or meal period, for the Union representative(s) to meet privately with, and provide materials and information to, the new employee(s). City representatives shall not be present during said meeting. The Union agrees to limit its presentation to only those matters stated in Section H., below.  

2.  In the event the proposed time cannot be accommodated, the Union NEO Coordinator and the Departmental NEO Coordinator shall work together to find a mutually agreeable time within ten (10) business days of the Union’s request.   

3.  Department of Elections: Any new employee of the Department of Elections who is classified as Temporary Exempt (Category 16), whose duration of appointment is one (1) pay period or less, and works on an as-needed work schedule will receive written materials provided by the Union in lieu of attending a Citywide or Departmental NEO, a private meeting with the Union as provided for in Section F., above, or a Periodic Union Orientation as provided for in Section G., below.  

G. Process for Periodic Union Orientations: By mutual agreement, the Union NEO Coordinator and the Departmental NEO Coordinator may schedule periodic thirty (30) minute Union orientations. Periodic Union orientations may be scheduled on an every-other-month, quarterly, or other basis.  The following Departments shall maintain existing Union orientation arrangements: Department of Emergency Management; Sheriff’s Department; and Police Department.  The 311 Customer Service Call Center shall maintain existing practice with respect to Union access to 311 Customer Service Agent Training.  

H. Union Orientation Presentations: The Union agrees to limit its presentation to a general introduction to its organization, history, by-laws, and benefits of membership. The Union agrees not to engage in campaigning on behalf of an individual running for public elected office and ballot measures during the NEO, or other topics that would be considered beyond general discussion on the benefits of Union membership.

II. Data Provisions

Subject to the limitations contained in CA Government Code Section 3558, the City shall provide the Union with all required information on newly-hired employees to the extent it is made available to the City. In addition, within ten (10) business days of the conclusion of each NEO, the City agrees to provide the Union with a stand-alone report containing a list of employees, including classification code and division, who were scheduled to, but did not attend each NEO.

IV. Hold Harmless

The Union agrees to hold the City harmless for any disputes that arise between the Union and any new employee over application of this Agreement.

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ATTACHMENT A

• Adult Probation 
• Arts Commission 
• Asian Art Museum 
• Airport Commission 
• Board of Appeals 
• Board of Supervisors 
• Office of Economic & Workforce Development 
• California Academy of Sciences 
• Child Support Services 
• Children, Youth and Their Families 
• City Attorney’s Office 
• City Planning Department 
• Civil Service Commission 
• Commission on the Status of Women 
• Department of Building Inspection 
• Department of Environment 
• Department of Elections 
• Department of Homelessness 
• Department of Human Resources 
• Department of Police Accountability 
• Department of Technology 
• District Attorney’s Office 
• Ethics Commission 
• Fine Arts Museum 
• Fire Department (Non-Sworn) 
• General Services Agency 
• Health Service System 
• Human Rights Commission 
• Juvenile Probation Department 
• Library 
• Mayor’s Office 
• Office of the Assessor-Recorder 
• Office of the Controller 
• Office of the Treasurer/Tax Collector 
• Port of San Francisco 
• Public Defender’s 
• Office Rent Arbitration Board 
• SF Children and Families Commission 
• SF Employees’ Retirement System 
• War Memorial & Performing Arts

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ATTACHMENT B

• Airport 
• Department of Emergency Management 
• Department of Public Health 
• Human Services Agency
• Municipal Transportation Agency 
• Police Department (Non-Sworn) 
• Public Utilities Commission 
• Recreation & Parks Department 
• San Francisco Public Works 

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APPENDIX D

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SAN FRANCISCO JOINT APPRENTICESHIP COMMITTEE: POLICIES & EXPECTATIONS

INTRODUCTION

The San Francisco Joint Apprenticeship Committee (SFJAC) of the City and County of San Francisco (City) and San Francisco Municipal Transportation Agency (SFMTA) Automotive and Maintenance Machinists Apprenticeship is a joint labor and management undertaking.  

The San Francisco Joint Apprenticeship Committee (SFJAC), composed of equal members representing the participating City departments, SFMTA, and the Union; with one non-voting (1) representative of the Apprenticeship Training Office, one (1) representative of the CA Division of Apprenticeship Standards (DAS), and one (1) representative of ApprenticeshipSF; declares it to be its purpose and policy to establish an organized, planned system of apprenticeship conducted as a joint labor and management undertaking.  

The SFJAC is authorized to administer and enforce these Apprenticeship Policies and Procedures. It will identify and authorize a person or persons in the employ of the City, SFMTA, or the Union to aid in the administration, enforcement, or execution of its duties, responsibilities and functions.

GENERAL REQUIREMENTS

Authorization

The SFJAC is authorized to adopt such Policies, Rules, Expectations, and/or procedures as are necessary for an effective training program providing, however, that such rules and regulations do not conflict with the Apprenticeship Standards registered with DAS, the San Francisco Civil Service Rules (SFCS), or the existing Memoranda of Understanding (MOU) between the City, SFMTA, and the Union.   

The SFJAC is authorized to indenture each apprentice on an approved State of California Apprentice Agreement Form DAS 1.

The SFJAC is authorized to enforce these Policies and Procedures including the power to suspend an apprentice from the program for a fixed period not to exceed thirty (30) days for failure to fulfill the obligations on the job, in related instruction, classroom performance, or for sufficient reasons.

The SFJAC is authorized to investigate the training facilities and educational materials provided to apprentices and take appropriate action with the community college district to maintain an adequate training program 

The SFJAC is authorized to recommend for cancelation the Apprenticeship Agreement for good and sufficient reason. 

The City may terminate employment of an apprentice, of its own volition, per the SFSC rules and/or the current MOU.  

The SFJAC is authorized to see that there is provided, insofar as possible, continuous employment to all apprentices as well as the required diversified training in all the job processes of the craft, and to that end, to rotate and assign apprentices from one City or SFMTA department to another. It is required by the SFJAC that an apprentice complete a minimum of thirty-six (36) months of the Automotive Machinists apprenticeship program or thirty-six (36) months of the Maintenance Machinists apprenticeship program. If the City wishes to grant more than three years (36 months) credit to an apprentice upon indenture, the City or SFMTA, and apprentice may appeal to the SFJAC and submit documentation verifying the apprentice’s past related work experience and completion of training classes from an academic institution (approved by the SFJAC) to qualify for additional credit. 

Apprentices who have been advanced by their City or SFMTA department to journey level employment or resigned from City or SFMTA employ to pursue outside journey level employment without the recommendation of the SFJAC or for more than nine (9) months of the remaining qualified period of training shall not be eligible for recommendation from the SFJAC to receive a trade certificate.

UNION AND CITY RESPONSIBILITIES AND EXPECTATIONS

The Union, SFMTA, and the City acknowledge that this program is a joint labor and management industry enterprise, and each accepts the following responsibilities: To see that all apprentices are recruited, employed, indentured, registered, and trained in accordance with the provisions of the SFCS, the current MOU, the Apprenticeship Standards, and these policies and procedures. 

To see that each apprentice under their supervision receives full on-the-job training as defined in the apprenticeship Standards for their job classification. 

To see that apprentices are rotated both within and between City departments and agencies per the established schedule so that they can obtain diversified experiences and training in all phases of the trade on the job. Insofar as practical, attempt to marry the on-the-job training/work processes with class work taken by the apprentice. 

To see that apprentices are assigned to work with and under qualified journey persons and that, those journey level workers receive the training necessary to guide, mentor, coach, and train apprentices assigned under their direction or in their shop. 

To ensure that a record of each apprentice’s monthly progress is maintained, and that the record of work processes and RSI training completed is verified and forwarded to the SFJAC in a timely manner as required. 

To comply with the rules, expectations, and decisions of the SFJAC  

To immediately, report to the Apprenticeship Coordinator of the SFJAC either outstanding or substandard effort on the part of any apprentice assigned to a City department or agency. 

To cooperate with the SFJAC and the ApprenticeshipSF Training Program. 

To provide the necessary and recommended health and safety training for each apprentice prior to the apprentice’s use of any equipment or performance of any job operation. 

The SF JAC through the participating City Departments and SF MTA shall be responsible for the administrative costs and expenses associated with operation of the Automotive and Maintenance Machinist Apprenticeship Program. No apprenticeship training coordinator, participating City Department, SF MTA, shall charge or cause charges to be levied against apprentices for the purpose of financially supporting the administrative, clerical or organizational cost of tuition, materials, or supplies for educational services provided by a community college, university, trade school, training center or other education facility or program. 

Handbook – Participating City Departments and SF MTA will be furnished a copy of the San Francisco Joint Apprenticeship Committee: Policies & Expectations handbook and must agree to comply with its provisions. After reading the policy and expectations, all participating City Departments and SF MTA TA’s will be asked to sign the page of this book acknowledging receipt. A copy of the signed page will be placed in the SF JAC file.

CHANGES IN MOU OR COLLECTIVE BARGAINING AGREEMENT (CBA)

Whenever changes are made in the MOU or CBA that alters the wages, hours, or working conditions in the craft, such changes shall be made a part of these policies and procedures and any apprentice agreements hereunder.  

The JAC may disapprove such changes to the apprenticeship program under the direction of the Division of Apprenticeship Standards, State of California.

RATIO OF APPRENTICES TO JOURNEYPERSONS

A qualified host department under this apprenticeship program may appoint one apprentice when at least one (1) journey person is regularly assigned to the shop. 

After the first apprentice, the ratio of additional apprentices shall not exceed one (1) apprentice to three (3) journeypersons; the department can have two apprentices with five journey persons, 3 apprentices with 6 journey persons etc. 

The apprentice in any shop shall be allowed to work on any job provided the apprentice ratio in the shop is maintained.  

4. An apprentice must be directly supervised on-the-job by a journey level machinist.  

Work Alone Exception:  

An apprentice who has accumulated 7000 hours of on-the-job training and successfully completed the first 18 weeks of related training of the fourth year class and who has obtained the 4th period of his/her 2nd level of apprenticeship classification may be permitted by the SF JAC to work without direct on-site supervision. Such work may not exceed eight hours of duration per day. The intent is to allow an apprentice to gain experience and to become self-reliant. An apprentice may not work under general supervision until he/she has the formal written approval of the SF JAC.  

The SFJAC may provide special dispensation to exceed this ratio if petitioned by a department.

ADMINISTRATIVE GENERAL POLICY

Committee administration:  

All communications and inquiries should be made to the below address. The Office is open Monday through Friday throughout the year: 

ApprenticeshipSF, Project Manager 
San Francisco Department of Human Resources 
One South Van Ness Ave., 4th Floor
San Francisco, CA 94103 
Phone:  (415) 557-4950, Email: DHR.ApprenticeshipSF@sfgov.org 
Administer these Apprenticeship Policies and Expectations (APE). 
Adapt changes when necessary to these APE subject to the approval of the parties hereto.  

Committee composition -SF JAC membership  

Membership on the Committee shall consist of equal numbers each, of Employee Representatives (Union), one Host Site Employer Representative (Department/SF MTA) from each site, one representative of ApprenticeshipSF, one representative of Northern California Automotive & Machinists JAC, one representative of DAS, and one representative of the Apprenticeship Training Office (Apprenticeship Coordinator). Alternate Employer and Alternate Employee Representative members may be selected on a ratio of one Alternate Member per Principle Member.  

Committee Officers  

The Committee members shall elect a Chairperson and a Secretary from the Committee members. One of the officers must be an Employer (Department/SF MTA) member; the other an Employee (Union Representative) member. The officers shall serve no less than one (1) year and no more than two (2) years without a contested secret ballot election.  

Removal of Committee Members  

Committee members may be removed only for inactivity or inadequate activity. A member who fails to attend three (3) consecutive regularly scheduled Committee meetings without cause may be deemed inactive.  

Delegation  

The Committee may authorize a sub-committee or individual to perform any clerical, ministerial or other functions as the Committee may direct.  

Quorum  

A quorum shall consist of two 2) Employer and two (2) employee members.  

Meetings  

The SF JAC meetings are currently held on the second Thursday of every month at 10:00 AM, at the ApprenticeshipSF administrative office located at 1 South Van Ness Ave, 4th floor, San Francisco.  

Agenda  

Requests for placement of an item on the agenda shall be made in writing to the ApprenticeshipSF project manager’s office by the end of the business day on the first Wednesday of each month, accompanied by all supporting documentation.  

It is the basic policy of the SFJAC that in any matter not covered in these APE, the interests of the apprenticeship program will be of primary consideration.  

12.  It is the policy of the SFJAC that departments holding meetings that conflict with the apprentices’ attendance at evening classes shall not require apprentices to attend such meeting.   

13.  Apprentices shall be hired by the City of SFMTA as Permanent Exempt CAT 18 employees for the duration of their apprenticeship.     

DISCIPLINARY ACTION

The City reserves the right to take corrective action or separate an apprentice employee as defined by the SFCS rules and/or the current MOU. The City department or SFMTA is required to notify the JAC of any request The Apprenticeship Training Office (ATO) reserves the right to suspend an apprenticeship for inappropriate action by an apprentice at the community college/training site or a violation of Community College rules. Upon suspension, the ATO will immediately notify the JAC of the recommendation to take appropriate corrective action or termination Any decision of the SFJAC made under these provisions shall be final and binding on all parties subject to a further determination by the Administrator of Apprenticeship as provided for in Section 3081 of the California Labor Code. All controversies or differences concerning apprentice agreements, which cannot be adjusted locally by the SFJAC or otherwise, shall be submitted to the Administrator of Apprenticeship for final determination as provided in Labor Code Section 3081.

CONTROVERSIES

The authority vested in the SFJAC to adjust or determine disputes and complaints having to do with these policies and expectations, apprenticeship agreements, and the employment and training of apprentices is subject to the appeal procedures authorized under Section 201 of the “California Administrative Code, Title 8, Chapter 2, Standards, Rules and Regulations of the California Apprenticeship Council.” The policies and expectations established by the SFJAC may provide for standards of conduct and disciplinary action as authorized under Section 212 of the “California Administrative Code, Title 8, Chapter 2, Standards, Rules and Regulations of the California Apprenticeship Council” and in alignment to the San Francisco Civil Service Commission and the current MOU. All inquiries, problems, or complaints of a party to these standards and apprenticeship agreements or any party of interest are to be directed, in writing, to the SFJAC. The SFJAC may make a determination itself or refer the matter to a sub-committee or ApprenticeshipSF for investigation and/or adjustment. All sub-committees, either standing or special, shall be so composed as to ensure equal representation of Union and City and SFMTA organizations and shall be appointed by the Co-Chairs of the SFJAC. The SFJAC shall determine whether (1) a sub-committee or ApprenticeshipSF shall be limited in its authority, or (2) given full authority to act on behalf of the SFJAC. All matters pertaining to the administration of this apprenticeship program, as provided in these standards , shall be vested in the SFJAC, which shall include, but not be limited to, regulations for granting credit for educational requirements, the evaluation of performance (including the final advancement to journey level), termination of apprenticeship for failure to conform to the requirements of these standards, medical suspension of apprenticeship, and bereavement suspension of apprenticeship. Except as herein provided, all disputes regarding apprentice’s wages, hours, or working conditions as an employee shall be handled through the employer and Union and in accordance with the applicable CBA or MOU.  

8. Any decision of the SFJAC made under these provisions shall be final and binding on all parties subject to a further determination by the Administrator of Apprenticeship as provided for in Section 3081 of the California Labor Code.

SELECTION PROCEDURES

ApprenticeshipSF shall disseminate current apprenticeship opportunity information in accordance with the California Plan, Section 5, and subparagraph c1. The program receives applications once every two years. Such announcements shall be disseminated timely to the appropriate state, federal and local agencies, schools, and related organizations. ApprenticeshipSF shall encourage all participating departments to solicit the active participation of their recruitment/talent acquisition divisions to encourage application by underrepresented communities. 

ApprenticeshipSF shall participate with local school advisory committees, apprenticeship councils, and Veterans outreach groups within the SFJAC jurisdiction.

WRITTEN APPLICATION/PRE-EMPLOYMENT QUALIFICATIONS

All applicants will be required to complete an online application when seeking entry into this program.

All applicants will be required to take and pass an assessment examination approved by the City, SFMTA, and the SFJACto ensure they will be able to function effectively at the community college level. 

Applicants shall be required to show proof of possession of a valid California Class C driver’s license. 

Applicants must provide a copy of either high school or college transcripts that show a grade of ‘C’ or higher in Algebra 1. 

Applicants must be guided solely by the provisions of the posted job announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. 

All applicants applying to the City or the SFMTA workforce are required to provide verification of authorization to work in the US. The list of acceptable verifications can be found at:  http://www.uscis.gov/i-9-central/acceptable-documents/list-documents/form-i-9-acceptable. documents  

As part of the application process, an applicant must also fill out a Candidate Notice of Fingerprinting. Please note that the Notice of Fingerprinting form should not be submitted with a job application unless you are instructed to do so in the job announcement. 

Information on requesting reasonable accommodations for persons with disabilities can be found at:  http://www.sfdhr.org/index.aspx?page=33  

Minorities, Women and Persons with Disabilities are encouraged to Apply. The City and SFMTA are an Equal Opportunity Employer. 

All applicants who meet the requirements for admission, including passing any required assessments, shall be given a letter assigning her/him to an interview for placement. 

The SFJAC agrees that the host department, after the interview, is the sole judge of the willingness, competency, and qualification of the applicant to perform the work assigned when hiring an apprentice. The SFJAC may exercise its right to provide up to 24months of RSI credit to an apprentice, based on education. 

All applicant and apprentice records will be maintained for five years at the ApprenticeshipSF office.

HIRING PROCEDURES

Once an applicant has met minimum requirements, passed any required assessments, successfully interviewed, and cleared the pre-employment processes, the City and SFMTA will select the candidates that best fit the needs of the City and SFMTA. The candidates are hired as a cohort group and will move through their rotations as such. Once the City and SFMTA chooses to hire an apprentice, ApprenticeshipSF must submit a letter of hire to the SFJAC. The letter of hire must include: date of hire; any credit or education (not to exceed two years); pay rate and pay scale; and the location where the apprentice will start her/his rotation.  

During the on boarding process, the candidate must attend a new apprentice orientation and a new employee orientation. 

During the new apprentice orientation, the candidate will complete the Apprenticeship Agreement and the college enrollment application. All documents to support enrollment must be produced at that time.

PROCESS FOR SCHOOL ASSIGNMENT

Each Local Educational Agency (LEA) or Community College will have its own process for enrollment. The Apprenticeship Training Coordinator is responsible for the educational requirements and class enrollment for all apprentices. The Apprenticeship Training Coordinator will:  

• Assign, register for related training/class and pay the required tuition each term or for each training Ensure that all apprentices have the necessary books, materials, tools and equipment for the class he/she will be attending 
• Print a list of apprentices assigned to each LEA/Community College 
• Compare and reconcile the list with the previous semester list 
• Review courses offered by the LEA/Community College 
• Determine which classes are needed by each apprentice 
• Assign necessary classes to apprentices and update spreadsheet 
• Send notification of necessary classes to apprentices and copies to ApprenticeshipSF, SFJAC, and the Union local 
• Send all updated apprentice information to the LEA/Community College for proper enrollment Review all apprentice class records for grade achievement compliance and report grade and attendance status to ApprenticeshipSF and the SFJAC at the beginning of the semester, mid-term, and end of the semester 
• Upon notification of academic difficulty, the Apprenticeship Training Coordinator will take appropriate restorative action or recommend to ApprenticeshipSF corrective action as necessary

APPRENTICE DUTIES AND RESPONSIBILITIES

Every apprentice shall perform diligently and faithfully the work of the trade during the entire period of apprenticeship, complying with the training program as administered by the SFJAC. The apprentice shall satisfactorily perform the learning and work tasks assigned, both on the job and in related educational instruction (RSI), and shall comply with the rules, regulations, and decisions of the SFJAC.  

Each apprentice must assume the responsibility of keeping the ApprenticeshipSF office and her/his current host department informed of any residence status changes.  

It is the responsibility of the apprentice to be punctual, respectful, attentive, dependable, and neat in appearance with regard to on-the-job and classroom conduct. Excessive tardiness is not tolerated. If the student is excessively tardy, he/she will be given a verbal warning. If the situation continues, it will be cause for dismissal from the Apprenticeship.  

Any harassment of instructors, staff or fellow students including sexual harassment, verbal harassment, lewd gestures or offensive attire will result in a proposed cancellation being issued to the offending person requiring him/her to appear before the committee to explain his/her insubordination.  

An apprentice who attends on-the-job or RSI training/classes while under the influence of alcohol or federally identified illegal drugs may be immediately removed from employment and the apprenticeship program.  

Any apprentice separated from employment or dismissed from a RSI institution will not be eligible for reemployment in the apprenticeship program without prior approval of the SFJAC.  

Any apprentice who discontinues RSI or on-the-job training without SFJAC approval shall not be eligible for further employment in any classification within the apprenticeship program during the term of her/his agreement without prior approval of the SFJAC.  

Any request by an apprentice to appear before the SFJAC shall be made in writing, stating the reason and directed to the ApprenticeshipSF Program Manager at the City Department of Human Resources office.

LEAVES OF ABSENCE

Apprenticeship Leaves of Absence

Apprentices are employed as PEX Permanent Exempt (PEX) employees. Exempt employees are not subject to civil service termination procedures and serve at the pleasure of the appointing officer. Apprentices are in a paid training program that consists of on-the-job training and required related supplemental instruction (RSI) through a local educational agency (LEA)/community college. Apprentices are not entitled to a leave of absence that may prevent them from fulfilling program requirements by the expected completion date.  

Leave beyond that required by law is a privilege. At the discretion of the host department head, or the designee, and the San Francisco Joint Apprenticeship Committee (SFJAC), leave of absence for up to 180 days during the program may be approved for to cover the apprentice’s own illness or disability, or that of a qualifying family member, including preventive care, such as medical or dental appointments, pregnancy, childbirth and child bonding, and for apprentices who are victims of domestic violence, sexual assault or stalking. Qualifying family members include:  

• A child, which for the purposes of this section means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the apprentice stands in loco parentis.  This definition of a child is applicable regardless of age or dependency status. 
• A biological, adoptive, or foster parent, stepparent, or legal guardian of an apprentice or the apprentice’s spouse or registered domestic partner, or a person who stood in loco parentis when the apprentice was a minor child. 
• A spouse. 
• A registered domestic partner. 
• A grandparent. 
• A grandchild. 
• A sibling.

TEMPORARY MODIFIED DUTY ASSIGNMENTS

With the approval of the host department head, or the designee, and the SFJAC, an apprentice in class 7320 -Apprentice Automotive Machinist 1, 7327 -Apprentice Maintenance Machinist I, 7321 .Apprentice Automotive Machinist 2, or 7331 -Apprentice Maintenance Machinist II with an  injury, illness or medical condition that causes temporary work restrictions that limits the apprentice’s ability to perform essential work or training assignments may be provided a temporary modified duty assignment that allows the employee to complete all work processes and classroom/training instruction requirements for their apprenticeship classification level within the time period set forth in the Apprenticeship Agreement.  

After the first 30 days of temporary modified duty, or earlier if warranted, the host department’s human resources personnel and the SFJAC will review the apprentice’s medical status to determine whether the apprentice will be able to return to the regular apprenticeship work and training assignments. If the apprentice’s work restrictions continue beyond 30 days, the apprentice's medical status will be reviewed every 30 days thereafter, and the host department and SFJAC may extend the modified duty assignment for up to 180-days. However, apprentices may be released from the apprenticeship program at any time following or during a period of modified duty.

END OF TEMPORARY MODIFIED DUTY ASSIGNMENT

An apprentice in class 7320, 7327, 7321, or 7331, who has work restrictions, reaches permanent and stationary medical status and/or can no longer be accommodated with temporary modified duty assignments, the host department and the SFJAC will evaluate the apprentice’s work status and may discuss the following options with the apprentice:  

1. returning the apprentice to full duty and full classroom instruction, with or without reasonable accommodations;   
2. releasing the apprentice from the apprenticeship program.

PROCESSING A TEMPORARY MODIFIED DUTY ASSIGNMENT

The host department will consider a temporary modified duty assignment upon receipt of the following:  

(a) notice from the workers' compensation claims administrator that an apprentice in class 7320, 7327, 7321, or 7331 with an industrial injury may return to work with temporary work restrictions that are appropriate for available modified duty assignments; or   

(b)  a medical certificate from an apprentice in class 7320, 7327, 7321, or 7331 with a nonindustrial injury/medical condition recommending return to work with temporary work restrictions that can be matched with available modified duty assignments.  

The host department’s human resources personnel and the SFJAC will review the apprentice’s work restrictions and match the recommended restrictions with available temporary modified duty assignments.  

The host department’s human resources personnel will resolve questions regarding an apprentice's medical restrictions, ability to perform essential job duties, or ability to perform modified duty assignments. The host department’s human resources personnel may contact the apprentice's treating physician, with the apprentice’s written authorization, and/or request an examination by a physician retained by the City and County of San Francisco to clarify the apprentice’s work restrictions and ability to perform work of any kind. For industrial injuries, the workers’ compensation claims administrator may seek clarification from the apprentice’s primary treating physician. A final determination on the apprentice’s ability to work will be made in accordance with state workers’ compensation laws. The host department’s human resources personnel will make the final decision regarding the availability of a temporary modified duty assignment matching the apprentice's temporary medical restrictions and the staffing needs of the host department. The host department head and the SFJAC will make the final decision regarding an apprentice’s ability to return to work with permanent medical restrictions. 

If an apprentice in class 7320, 7327, 7321, or 7331 is placed in a temporary modified duty assignment, the employee will be required to sign an acknowledgment confirming that the employee understands this policy, including its time limits, and agrees to abide by it.

APPRENTICE REPLACEMENT

A host department must request approval to replace an apprentice from the ApprenticeshipSF office and the SFJAC. Approval to replace an appointment due to separation or resignation requires budget authority and must occur within one (1) semester of the apprentice’s separation -i.e. fall separation .spring semester appointment; Spring separation – fall semester appointment.

SELF-EVALUATION OF SKILL AND ABILITY

This evaluation is utilized so that the apprentice and the host department supervisor have a clear understanding of the apprentice’s proficiency on tasks and physical items located at the jobsite. This evaluation is to be used as a tool over the term of the apprenticeship. The goals of the evaluation are to identify weaknesses in the apprentice’s training and then improve those areas that are deficient. The evaluation assists the host department with their requirement to perform on-the-job training.

The areas identified on the Machinist Self Evaluation Form are typical in the Maintenance Machinist and the Automotive Machinist trade. Awareness of the Automotive and Maintenance Machinist Apprenticeship description of work processes and RSI is important to know before completing the evaluation form and are essential to learning the job site.  

This form will be completed by the apprentice within the first sixty (60) days of employment and reviewed with the supervisor no less than every six (6) months. It is highly unlikely that an apprentice will achieve a perfect score on all areas initially. This is a self-evaluation to assist an apprentice with their training. Honesty is a premium.

APPRENTICE EVALUATION

The Apprentice Evaluation form is sent to the apprentice twice per year. Once received, the apprentice is to fill in their name and date and give it to the supervisor and they will complete it and return it to the apprentice. If the apprentice agrees with the evaluation, she/he simply signs the form and returns it to the ApprenticeshipSF Office (address is printed on the form). If the apprentice does not agree with the evaluation, write the objection(s) on the back of the form, sign it, and return the form to the ApprenticeshipSF office (address is printed on the form).  It is the apprentice’s responsibility to insure that this form is completed, signed, and returned to the ApprenticeshipSF office. Apprentice (s) may not receive his/her scheduled re-rate without this completed evaluation.  Please be advised that the failure to return this completed evaluation within thirty days may delay the six-month percentage wage increase.

APPRENTICE RETAINED

All apprentices who are retained in their present apprenticeship period/wage schedule for failure to comply with these policies and expectations, such as maintain attendance, achieving scholastic requirements, forwarding work process reports (blue book), etc. may be recommended for advancement to the next step non-retroactively as soon as they successfully meet the requirements to move forward. Such advancements are to be made only after proper notification in writing to the SFJAC and the ApprenticeshipSF office.

ATTENDANCE AND GRADE REQUIREMENTS – RELATED INSTRUCTION

Attendance, Grades, and Punctuality Requirements for RSI  

Each apprentice is required to attend school classes of related instruction in accordance with the directions and instructions of the Apprenticeship Training Coordinator and the SFJAC. Failure to attend and pass classes with a grade of “C” or higher will result in corrective action by the SFJAC up to and including permanent removal from the apprenticeship program. 

A mid-term grade below a “C” (2.0) will result in a written notice to the apprentice with a copy of the notice placed in the apprentice file and a cite to appear before the SF JAC notice for “Failure to Progress”. 

A year-end grade average below a “C” (2.0) will result in cite to appear before the SF JAC notice for “Failure to Progress”. The apprentice will also be required to repeat the class(es) and the next scheduled re-rate will be held until the class has been repeated and the grade for the class(es) has been brought up to a minimum of a “C” (2.0). 

Apprentices shall be enrolled and scheduled for class by the Apprenticeship Training Coordinator. Periodically, the LEA may change their curriculum that may change the requirements for apprentices, but will not increase the original number of instructional hours as defined in the Apprenticeship Agreement. 

School instructors are not authorized to excuse any apprentice from school or give credit to an apprentice unless it has been approved by the ApprenticeshipSF office. Apprentices must be punctual and attend class at the posted starting time. Excessive tardiness will not be tolerated. 

Apprentices are expected to exhibit orderly behavior in the classroom and on any training center property at all times. 

No persons shall be allowed to chew tobacco or smoke (any substance), or e-cigarette, anywhere in the building including but not limited to the, bathrooms, classrooms, offices or labs at any time. Any persons caught causing physical harm to the college, training facility or its contents will be immediately terminated from the apprenticeship program. 

Time spent in related educational training classes, through the host department/agency during work hours will be compensated. 

Instructors may allow the apprentice to test out of a particular class as long as an apprentice achieves a grade of “B” or higher. 

Any grade issued by the instructor reflects a total grade, including and not limited to class attitude, participation, conduct, punctuality, and the apprentice’s retentive knowledge.

WORK TRAINING - HOST DEPARTMENT/AGENCY

Host departments/agencies shall see that all apprentices are under the direction of a qualified journey person of the trade and shall provide each apprentice with the necessary diversified experience and training in order to train and develop each apprentice into a skilled journey person proficient in all the work processes of the trade and upon completion meet the minimum requirements for journey level employment.   

Shop tools, (that is, tools that stay in the shop) and are for the use of the apprentices while they are at work only are purchased by the department. Each host department shop shall provide the apprentices with one set of tools per individual shop. (not per dept. but per shop) These tools should stay in the shop should only be used by the apprentices that are assigned to that department during that time and stay there and are available for the next rotation:

MAINTENANCE MACHINIST

Machinery’s Hand book
6 inch scale with drill point attachment
1-3 inch Micrometer set inch
Combination head set 12’ rule
Last word indicator with Indicol attachment
inch travel dial indicator with mag base
6 inch digital calipers waterproof
Center punch set
Thin parallel set
Allen wrench set 1/16 “ to ó” with Bondhus balls
Thread pitch gauge Set
Telescoping gauge set . “- 6 “
Edge finder
16ox Ball Peen Hammer
Feeler gauge set
Jewelers file set
Tool box
Asst. files
Burr whip deburring tool
Depth Mic set 0-6 inch
25’ tape measure
Scribe
Flashlight( large or small)
6-inch adjustable wrench, 12-inch adjustable wrench
Screwdriver set flat tip Phillips screwdriver set
Thread pitch wires
Calculator
Safety Glasses
Leather Apron

AUTOMOTIVE MACHINIST

Pry Bar, 16" 
1/4" Deep Socket Set 
1/4" Drive Metric Socket Set 
1/4" Drive General Service Socket Set Battery Service Kit 
3/8" Drive Adaptor Set 
3/8" Drive  Standard Socket Set 
3/8" Drive Deep Socket Set 
3/8" Drive TORX Drive Set 
3/8" Drive Metric Socket Set 
3/8" Drive Metric Deep Socket Set 
1/2" Drive General Service Socket Set 
Pliers, Adjustable Joint 
Needle Nose Pliers 
1/2" to 3/8" Adaptor 
Radiator Hose Tool 
Adjustable Wrench, 12" 
Awl Set 
Hex Wrench Set, Standard L-Shape 
Hex Wrench Set, Metric L-Shape 
Hammer, Ball Peen, 16 oz. 
Gasket Scraper 
Test Light 
Flashlight 
Ratchet 3/8" Drive 
Ratchet 3/8" Drive Long-Flex Handle 
Feeler Gauges 
Extension 3/8" Drive, 11" 
Mirror 
Hammer, Dead Blow, 16 oz., Plastic Tip  
Hack Saw 
Combination Wrench, 15/16"  
Combination Wrench, 1" 
Combination Wrench Set, 3/8" -7/8" 
Combo Wrench Set, Metric, 10-19mm 
Pliers Set 
Punch & Chisel Set 
Pliers, Retaining Ring, Convertible 
Telescopic Pick-Up Tool 
Wire Stripper with Cutter 
Flare Nut Wrench Set, 3/8" -13/16" 
Spark Plug Socket, 13/16", 3/8" Drive 
Spark Plug Socket, 5/8", 3/8" Drive 
Screwdriver Set 
Screwdriver, Ratcheting 
Long Shank Drive, 1/4" 
Drive Extension 1/4" Drive, 6" 
Pliers, Locking 
Tape Measure 

Each host department/agency and each host shop shall provide necessary health and safety training to each apprentice prior to the apprentice’s use or operation of any equipment and job performance.

Personal Safety Equipment

Apprentice personal safety equipment shall include the following items to be provided by the host department/agency: 

pair coveralls 
1 pair shop work pants 
1 machinists/shop work shirt 
1 pair protective boots (steel toe) 
1 pair puncture resistant and heat resistant work gloves 
Safety googles 
Ear protection 
Appropriate breathing protection 
Machinist’s apron  

Apprentices shall be assigned to perform all the duties and tasks on-the-job that are associated with the craft and an apprenticeship.  

Upon completion of the California Class B classroom training and obtaining a Class B behind the wheel permit, the host department/agency shall arrange for the apprentice to receive field training that consists of driving in training areas that includes a combination of highway, city, and heavy traffic driving with emphasis on defensive driving. Backing, safety and emergency procedure are also practiced extensively. The training also consists of DMV skills practicing.

ASE OR NIMS OR EQUIVALENT REQUIREMENTS

Each apprentice will be required to complete the Automotive Standard of Excellence (ASE) or THE National Institute for Metalworking Skills (NIMS) credentialing as specified in the individual job classifications within the Apprenticeship Standards.

 The apprentice will be given a letter at the time she/he signs the apprenticeship agreement that will specify which which ASEs or MINS or equivalents will be required, and how to report successful completion of those requirements back to the ApprenticeshipSF office. The letter may also specify the number of tests that must be taken during given period of time within the apprenticeship program. The apprentice will be encouraged to take the ASE or NIMS tests on the subject immediately following the equivalent school course. Many courses are designed to train the apprentice on the same materials covered by the ASE and NIMS tests. 

California Class B classroom training. This training includes DOT Safety Rules and Regulations, State Regulations and proficiency development in the skills required to obtain the Commercial Driver’s License (CDL/ B). Classroom training consists of a DMV Commercial Driver Handbook curriculum to prepare students for the DMV written examination and to obtain the behind the wheel permit.

MONTHLY ACTIVITY REPORTING

Each apprentice will be required to submit a record of her/his monthly activity electronically to the Training Coordinator. Each department/agency supervisor of an apprentice will be required to review and approve all monthly activity reports prior to electronic submittal. 

Careful maintenance of the monthly activity report is important to assure that the apprentice receives the total training required to advance the apprentice to the position of journey person and to assure proper rotation.

ROTATION

Apprentices rotate through all participating host departments in order to ensure equal treatment and training opportunities for all apprentices and apply those conditions uniformly. Rotation of the apprentices through the work processes provided by each shop and department allows unfettered access to the equipment available to train in the various processes of the skilled occupation. It is the responsibility of the apprentice and the training coordinator to make sure that the apprentice is achieving the correct number of hours in each proper work category. Rotations are as follows:  

Maintenance Machinist:  

18 months @ SFMTA; then 18months @ SF PORT; then 18months @ SF PUC 
assisting to acquire names and uses of hand tools, auxiliary machine tools and precision measurements = 165hrs 
Drill press – sensitive, heavy duty, redial, HDM Tap Burner = 165hrs 
Engine lathe – bench, small and heavy floor type = 400hrs 
Band saw – Horizontal and Vertical = 65hrs 
Tool crib – making, sharpening, grinding and cleaning tools = 132hrs 
Milling machine including attachments – universal and vertical = 400hrs 
Grinders – horizontal, vertical, honing, and pedestal = 100hrs 
Boring mills – horizontal and vertical = 115hrs 
Common machines – power saw, shear, brakes, iron work, notcer, press, hydraulic, pneumatic, & balancer = 330hrs 
Erection – bench, floor & field work assembly plus rebuilds = 230hrs
Template – table layout = 130hrs 
Heat treatment and metallurgy = 115hrs 
Computer, CNC Machine and CAD work = 135hrs 
Miscellaneous – Including welding, wheel turning, overhead crane, sheet metal prep & fab, underground wheel truing machine, safety procedures, personal protection equipment, maintenance/repair, reverse engineering, wheel press/re-truing machines, maintenance/repair hydraulic & pneumatic assembly, vertical & horizontal press = 335hrs 

Automotive Machinist:  

30 months @ SF PUC; then 30months @ SF MTA 
Brakes – Diagnosis and repair of hydraulic systems, drum brake, disc brake, power assist units, air brakes, ABS and ATC = 500hrs 
Front End – Adjustment and repair of steering systems, suspension systems, wheel alignment, and power assist units including chassis = 500hrs 
Engine Overhall – Diagnosis and repair of general engine, cylinder head and valve train, engine block, lubrication and cooling systems, fuel and exhaust systems, plus diesel and alternative fuels including tool orientation , engine boring and grinding = 500hrs 
Engine Diagnosis and Drivability – Diagnosis and repair of general engine, ignition systems, fuel and exhaust systems, emission control systems, PVC, fuel vapor recovery systems, regeneration DPF and catalytic = 500hrs 
Automatic Transmission – Diagnosis, adjustment and repair, transmission repair overhaul and service including hybrids = 500hrs 
Manual Transmission and Rear Axle – Diagnosis and repair of clutch, transmission, drive shaft and universal joint, rear axle, and differential, four wheel drive, plus overhaul driveline = 250hrs 
Electrical Systems – Diagnosis and repair of general electrical systems, battery starting system, charging system, lighting system, gauges and warning systems, horn and wiper/washer, cruise control, and other electrical accessories including hybrid and electrical engines plus hybrid cooling = 500hrs  

Heating and Air Conditioning – Diagnosis and repair of air conditioning system, refrigeration system, heating and engine cooling, control units = 250hrs 
Off Highway and Heavy Duty Equipment maintenance and repair including hydraulics = 250hrs
Automotive Sub-Total hours 7500  
Drill press – sensitive, heavy duty, redial, EDM Tap Burner = 50hrs 
Engine lathe – bench, small and heavy floor type, and brake lathe = 250hrs 
Band saw – Horizontal and Vertical = 25hrs 
Tool crib – making, sharpening, grinding and cleaning tools = 50hrs 
Milling machine including attachments – universal and vertical = 125hrs 
Grinders – horizontal, vertical, honing, and pedestal plus valve recondition rods, seat grinder, line honing, and cylinder honing = 125hrs 
Boring mills, horizontal and vertical, plus cylinder boring and line boring = 100hrs 
Common machines, power saw, shear, brakes, iron work, notcher, press, hydraulic, pneumatic, & balancer plus wheel balance, tire mount and dismount = 250hrs 
Template – table layout = 25hrs

Miscellaneous – Including welding, overhead crane, sheet metal prep & fab, safety procedures, personal protection equipment, maintenance/repair, reverse engineering, vertical & horizontal press = 250hrs  
Machinist Sub Total Hours 2500

CREDIT FOR PREVIOUS EXPERIENCE

Previous Experience Sub-Committee – The SF JAC shall develop and uniformly implement a policy detailing the process through which previous experience is uniformly evaluated and credit awarded for advanced standing of a new apprentice in either or both on-the-job (OJT) and related training (RSI). The Previous Experience Sub-Committee is made up of persons from the SF JAC Committee. The sub-committee meets four (4) times per year (February, April, August and November) on the second Wednesday of the month, before the regularly scheduled SF JAC meeting. If you would like to address the committee regarding previous experience, you must submit a written request or before the first Thursday of the month, in which the sub-committee meets, to the committee through the ApprenticeshipSF project manager. Previous experience consists of hours that you worked, or schooling that you obtained before your indenture date. You will need to include the following information on or with your written request: 

apprentice name, address and phone number 
identify that you would like previous experience and/or schooling evaluated 
attach any supporting documentation  
College or Adult School transcripts 
A letter from the former employer(s) on company letterhead bearing the owner or authorized signing official for the company’s signature. This letter must document the amount of legal time worked for the employer and detail the type of work done including the amount of time spent in each work process category  

signature and date  

Credit Allowed - The previous classroom hours credited and the work processes allowed will be at the discretion of the SF JAC. No time will be considered for credit if it is obtained prior to five years from the indenture date of the apprentice. The previous experience committee will not grant more than 2,000 hours of previous work process experience nor more than 488 classroom credit hours. 

SIX-YEAR COMPLETION RULE

Any apprentice who does not complete this 41/2 or 5-year apprenticeship and training program within 6-years of his/her indenture date will be terminated from the AUTOMOTIVE AND MAINTENANCE MACHINIST APPRENTICESHIP PROGRAM for failure to progress if enough work process hours have not yet been obtained or if they have not yet passed their RSI or required certifications. If the apprentice has attempted to take the certification exam and was unsuccessful in passing, he/she you will be expected to take the test(s) on a monthly basis as appropriate until he/she passes at which time, he/she will be completed from the apprenticeship program.  

The committee will consider extenuating circumstances such as documented medical leaves, documented personal injury, military deployment, etc. before making the decision to terminate or complete the apprentice.

APPRENTICE AGREEMENT

I acknowledge all that I have received the Automotive and Maintenance Machinist Apprenticeship Program San Francisco Joint Apprenticeship Committee: Policies & Expectations Handbook. I understand that this is to be read and observed by all participating Apprentices and participating City Host Departments and SF MTA. as prescribed by the SF JAC.  

Apprentice Name  
PRINTED  

Do you have any outside duties, alternative employment or military obligations that may restrict you from fully complying with your apprenticeship agreement including attending related training classes, accepting full time employment with a participating City Department or SF MTA or from completing this apprenticeship program within 6 years? (Y) (N)  

If you answered yes, please explain  

Apprentice Signature

Date signed

This agreement must be signed and returned to ApprenticeshipSF within thirty (30) days of your acceptance into the SF MTA and City Automotive and Maintenance Machinist Apprenticeship Program.  

Failure to sign and return this agreement may result in the termination of your apprenticeship agreement with the SF JAC.  

Please return this signed page only. The remainder of this document is to be kept in your records for future reference.  

The SF JAC reserves the right to update, change and or modify this agreement.  

The SF JAC reserves the right to handle each apprentice as an individual. We strive to be consistent on all decisions, but where an apprentice’s records of accomplishment are different, we may, at our discretion, adjust or change formal responses to match with the apprentice’s actions.

HOST DEPARTMENT AND SF MTA PARTICIPATION AGREEMENT

I acknowledge all that I have received the Automotive and Maintenance Machinist Apprenticeship Program - San Francisco Joint Apprenticeship Committee: Policies & Expectations handbook. I understand that this is to be read and observed by all Apprentices and participating City Departments and SF MTA as prescribed by the SF JAC.  

Host Department / Agency Name 

Authorized signer  
PRINTED  

Authorized signature 

Title 

Date

This signed agreement must be kept in the SF JAC file in the ApprenticeshipSF office. 

Please return this signed page only. The remainder of this document should be kept with your records for future reference.

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ATTACHMENT U

District: #06 
File #: 60500  

Addendum to the Apprenticeship Standards of the Advanced Manufacturing and Transportation Apprenticeship of California (AMTAC) to include the City and County of San Francisco (City) Maintenance Machinist Apprenticeship  

Occupation: Municipal Maintenance Machinist O*NET:  51-4041.00MM  

Set up and operate a variety of machine tools to produce precision parts and instruments. Includes precision instrument makers who fabricate, modify, or repair mechanical instruments, communication equipment, Municipal Railway equipment, fire alarms, machinery, instruments, castings and valves. Will also fabricate and modify parts to make or repair machine tools or maintain industrial machines, applying knowledge of mechanics, mathematics, metal properties, layout, and machining procedures. 

Article I Term of Apprenticeship  

The standard term of apprenticeship includes training hours and related and supplemental instruction (RSI) hours; RSI includes both classroom and related instruction that may include employer provided training. The total term of the apprenticeship shall be 8500 work training hours and a minimum of 1,128 classroom hours, and shall be completed within four years and six months (4 .) years.  

Article II Wage Schedule  

Journeyperson Wage: 

Wage rate is defined by the current MOU between the IAM&AW District 190, Local 1414 (Union) and the City based on the journey classification 7332 Maintenance Machinist. An apprentice shall be paid not less than the following:  

Other Compensation:  

The current MOU between the Union and the City provides for any and all other compensation. Overtime rates are defined by the current MOU. Overtime shall not be permitted when related instruction classes are scheduled. Time spent in required RSI outside of normal work hours shall not be compensated.  

Advancement Schedule:  

To advance from one period to the next the apprentice shall have met the following requirements: shall have satisfactorily completed the required on-the-job work hours; and shall have satisfactorily completed the required related and supplemental instruction course hours  Hours of Work and Working Conditions:  * These rates and conditions are defined by the current MOU.

ARTICLE III - Work Training

The City shall ensure that all apprentices are under the direct supervision of a qualified journey person or instructor and shall provide the necessary diversified experience and training in order to train and develop the apprentice into a skilled worker, proficient in all the work processes of the trade as outlined herein.  Apprentices shall also be trained in the use of new equipment, materials, and processes as they come into use.  

The City shall train each apprentice in first aid, safe working practices and the identification of occupational health and safety hazards. 

The City shall train each apprentice in the identification of illegal discrimination and sexual harassment. 

The major work processes in which apprentices will be trained (although not necessarily in the order listed) and the approximate hours (not necessarily continuous) to be spent on each work process are as follows:  

Work Processes/Work Training / Work Training Hours

A  Preliminary – assisting to acquire names and uses of hand tools, auxiliary  500   
machine tools and precision measurements  

B  Drill press – sensitive, heavy duty, redial, HDM Tap Burner  500   

C  Engine lathe – bench, small and heavy floor type  1200   

D  Band saw – Horizontal and Vertical  200   

E  Tool crib – making, sharpening, grinding and cleaning tools  400   

F  Milling machine including attachments – universal and vertical  1200   

G  Grinders – horizontal, vertical, honing, and pedestal  300   

H  Boring mills – horizontal and vertical  350   

I  Common machines – power saw, shear, brakes, iron work, notcer, press,  1000   hydraulic, pneumatic, & balancer   

J  Erection – bench, floor & field work assembly plus rebuilds  700    

K  Template – table layout  400   

L  Heat treatment and metallurgy  350   

M  Computer, CNC Machine and CAD work  400   

N  Miscellaneous – Including welding, wheel turning, overhead crane, sheet  1000   metal prep & fab, underground wheel truing machine, safety procedures,   personal protection equipment, maintenance/repair, reverse engineering,   wheel  press/re-truing  machines,  maintenance/repair  hydraulic  &   pneumatic assembly, vertical & horizontal press    

Total Hours 8500

ARTICLE IV - Ratio

The City may employ one (1) apprentice when at least one (1) journeyperson are regularly employed, and one (1) additional apprentice for each three (3) journeypersons employed.

ARTICLE V - Certification

National Institute for Metalworking Skills (NIMS)

The purpose of the National Institute for Metalworking Skills (NIMS) Competency Based Apprenticeship System brings national standards and third party objective assessments to the nation’s metalworking industry. To become a NIMS Certified Machinist, Toolmaker, CNC Setup Programmer or a Certified Journey Worker at any NIMS occupation, the apprentice must earn NIMS credentials in demonstrating satisfactory performance in a required number of competencies. The United States Department of Labor has certified the NIMS National Guideline Standards for Apprenticeship. The NIMS Certified Machinist Apprenticeship Program includes 28 core or required competencies. To become a NIMS Certified Machinist, the apprentice must earn 12 NIMS credentials. The credentials require both performance and theory assessments. The required NIMS are as follows:  

Machining Level I Skills Standard  

CNC Milling: Operator 
CNC Milling: Programming Setup & Operations 
CNC Turning: Operator 
CNC Turning: Programming Setup & Operations 
Drill Press Skills I 
Grinding Skills I 
Job Planning, Benchwork & Layout 
Manual Milling Skills I 
Measurement, Materials & Safety 
Turning Operations: Turning Between Centers 
Turning Operations: Turning Chucking Skills  

OSHA Confined Space Entry Certification  

Confined spaces can be some of the most dangerous work areas at a jobsite. To address the risk, OSHA requires training for workers exposed to – or have the potential to be exposed to, confined space hazards. Confined spaces can be found in many areas of the jobsite such as manholes, pipelines, pits, silos, storage bins, and tanks.  

OSHA Safety Compliance Training – OSHA 30 Certification  

The OSHA 30 Hour Construction Industry Outreach Training Program is a comprehensive safety program. The training includes: 

Introduction to OSHA and the OSH Act 
General safety and Health Provisions 
Health Hazards: Hazard Communication 
Health Hazards: Hazardous Materials 
Personal Protective Equipment 
Fire Protection 
Materials Handling and Storage 
Cranes and Rigging 
Electrical Safety 
Struck-By and Caught in Between Hazards 
Fall Protection 
Personal Protective Equipment 
Hand and Power Tools 
Welding and Cutting 
Motor Vehicles 
Scaffolds 
Stairways and Ladders 
Lead Safety in the Workplace

ARTICLE VI - Related Classroom Instruction

Apprentices shall satisfactorily complete prescribed courses of related and supplemental instruction, which will not be less than 144 hours per year. The following college curricula are accepted:  

Course List Peralta Community College District  

* Core Courses are required over 9 semesters

These Apprenticeship Standards may be modified on request of the parties to conform to changes in the industry, the MOUs, and the area, subject to the approval of the Division of Apprenticeship Standards for the Administrator.

ATTACHMENT V

Addendum to the Apprenticeship Standards of the Advanced Manufacturing and Transportation Apprenticeship of California (AMTAC) to include the City and County of San Francisco (City) Automotive Machinist Apprenticeship  

Occupation: Municipal Automotive Machinist O*NET:  49-3023.01MAM  

Repair, replace, and design/manufacture parts for automobiles, light trucks, heavy trucks, buses, heavy equipment and other light vehicles and equipment. Performs skilled machinist work in the maintenance, repair and overhaul of heavy-duty and off-road vehicles and power-driven equipment, such as diesel trucks and buses, firefighting vehicles, compressors, generators, graders, backhoes, tractors, standing engines, small engines (lawn mowers, etc.) and electric motors (on carts, etc.)  

Article I Term of Apprenticeship  

The standard term of apprenticeship includes training hours and related and supplemental instruction (RSI) hours; RSI includes both classroom and related instruction which may include employer provided training. The total term of the apprenticeship shall be 10,000 work training hours and a minimum of 1,192 classroom hours, and shall be completed within five years (5) years.  

Article II Wage Schedule  

Journeyperson Wage: Wage rate is defined by the current MOU between the IAM&AW District 190, Local 1414 (Union) and the City based on the journey classification 7313 Automotive Machinist. An apprentice shall be paid not less than the following: 

Other Compensation:  

The current MOU between the Union and the City provides for any and all other compensation. Overtime rates are defined by the current MOU. Overtime shall not be permitted when related instruction classes are scheduled. Time spent in required RSI outside of normal work hours shall not be compensated.  

Advancement Schedule:  

To advance from one period to the next the apprentice shall have met the following requirements: shall have satisfactorily completed the required on-the-job work hours; and shall have satisfactorily completed the required related and supplemental instruction course hours  Hours of Work and Working Conditions:  * These rates and conditions are defined by the current MOU.

ARTICLE III Work Training  

The City shall ensure that all apprentices are under the direct supervision of a qualified journey person or instructor and shall provide the necessary diversified experience and training in order to train and develop the apprentice into a skilled worker, proficient in all the work processes of the trade as outlined herein.  Apprentices shall also be trained in the use of new equipment, materials, and processes as they come into use.  

The City shall train each apprentice in first aid, safe working practices and the identification of occupational health and safety hazards. 

The City shall train each apprentice in the identification of illegal discrimination and sexual harassment. 

The major work processes in which apprentices will be trained (although not necessarily in the order listed) and the approximate hours (not necessarily continuous) to be spent on each work process are as follows:  

Work Processes/Work Training Work Training Hours  

A  Brakes – Diagnosis and repair of hydraulic systems, drum brake, disc brake,  power assist units, air brakes, ABS and ATC 1000   

B  Front End – Adjustment and repair of steering systems, suspension systems, wheel alignment, and power assist units including chassis 1000

C  Engine Overhaul – Diagnosis and repair of general engine, cylinder head and valve train, engine block, lubrication and cooling systems, fuel and exhaust   systems, plus diesel and alternative fuels including tool orientation , engine   boring and grinding 1000 

D  Engine Diagnosis and Drivability – Diagnosis and repair of general engine, ignition systems, fuel and exhaust systems, emission control systems, PVC,   fuel vapor recovery systems, regeneration DPF and catalytic 1000

E  Automatic Transmission – Diagnosis, adjustment and repair, transmission repair overhaul and service including hybrids 1000

F  Manual Transmission and Rear Axle – Diagnosis and repair of clutch, transmission, drive shaft and universal joint, rear axle, and differential, four-wheel drive, plus overhaul driveline 500

G  Electrical Systems – Diagnosis and repair of general electrical systems, battery starting system, charging system, lighting system, gauges and   warning systems, horn and wiper/washer, cruise  control, and other   electrical accessories including hybrid and electrical engines plus hybrid cooling 1000

H  Heating and Air Conditioning – Diagnosis and repair of air conditioning system, refrigeration system, heating and engine cooling, control units 500

I  Off Highway and Heavy Duty Equipment maintenance and repair including hydraulics 500

Automotive Sub-Total hours  7500   

J  Drill press – sensitive, heavy-duty, redial, EDM Tap Burner  100   

K  Engine lathe – bench, small and heavy floor type, and brake lathe  500   

L  Band saw – Horizontal and Vertical  50   

M  Tool crib – making, sharpening, grinding and cleaning tools  100   

N  Milling machine including attachments – universal and vertical  250   

O  Grinders – horizontal, vertical, honing, and pedestal plus valve recondition  250   rods, seat grinder, line honing, and cylinder honing   

P  Boring mills – horizontal and vertical, plus cylinder boring and line boring  200    

Q  Common machines – power saw, shear, brakes, iron work, notcher, press, hydraulic, pneumatic, & balancer plus wheel balance, tire mount and dismount  500   

R Template – table layout 50

S Miscellaneous – Including welding, overhead crane, sheet metal prep & fab, safety procedures, personal protection equipment, maintenance/repair, reverse engineering, vertical & horizontal press 500

Machinist Sub Total Hours 2500

Grand Total both Automotive Repair and Machining 10,000

ARTICLE IV Ratio

The City may employ one (1) apprentice when at least one (1) journeyperson are regularly employed, and one (1) additional apprentice for each three (3) journeypersons employed.

ARTICLE V Certification

Automotive Service Excellence (ASE)  

The purpose of the Automotive Service Excellence (ASE) Certification is to improve the quality of service offered by Automobile and Medium-Heavy Truck Parts Specialists through the testing of parts professionals. Apprentices shall satisfactorily complete the following ASE Certifications by successfully passing the required tests and the other specified certifications within the term of their apprenticeship the required ASE are as follows: 

ASE: T2 – Diesel Engine 
ASE: T3 – Drive Train 
ASE: T4 – Brake 
ASE: T5 – Steering and Suspension 
ASE: T6 – Electrical Systems 
ASE: T7 – Heating, Ventilation, and Air Conditioning   

And the following certifications:  

OSHA Confined Space Entry Certification 
OSHA Safety Compliance Training – OSHA 30 Certification 
Rail Worker Protection Certification 
Forklift Operation Certification

ARTICLE VI Related Classroom Instruction

Apprentices shall satisfactorily complete prescribed courses of related and supplemental instruction, which will not be less than 122 hours per year. The following college curricula are accepted: 

 Course List Community College

* Core Courses are required over 9 semesters  

These Apprenticeship Standards may be modified on request of the parties to conform to changes in the industry, the MOUs, and the area, subject to the approval of the Division of Apprenticeship Standards for the Administrator.   The foregoing Apprenticeship Standards are hereby agreed to on 11/30/17.

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