MEETING
September 15, 2022 Committee on Information Technology Meeting
Meeting details
Date and time
How to participate
Online
Agenda
Call to Order by Chair
Roll Call
Carmen Chu, City Administrator, Chair
Linda Gerull, Chief Information Officer, Department of Technology
Anna Duning, Acting Budget Director, Mayor’s Office
Shamann Walton, President, Board of Supervisors
Ben Rosenfield, Controller
Carol Isen, Director, Department of Human Resources
Dr. Grant Colfax, Director, Department of Public Health
Dennis Herrera, General Manager, Public Utilities Commission
Michael Lambert, City Librarian, Public Library
Michael Makstman, Chief Information Security Officer, Department of Technology
Mary Ellen Carroll, Director, Department of Emergency Management
Ivar Satero, Director, San Francisco International Airport
Jeffrey Tumlin, Director, Municipal Transportation Agency
Trent Rhorer, Executive Director, Human Services Agency
Sheryl Davis, Executive Director, Human Rights Commission
Angela Calvillo, Clerk, Board of Supervisors
Charles Belle, Public Member
General Public Comment
This item is to allow members of the public an opportunity to comment generally on matters within the Committee’s purview but not on today’s agenda.
Approval of the Consent Agenda (Action Item)
All matters listed hereunder constitute a Consent Calendar, are considered to be routine action items by the Committee on Information Technology, and may be acted upon by a single roll call vote of the Committee. There will be no separate discussion of these items unless a member of the Committee, the public, or staff so requests, in which event the matter shall be removed from the Consent Calendar and considered as a separate item at this or a future hearing.
- Resolution Making Findings to Allow Teleconferenced Meetings under California Government Code Section 54953(e)
- Approval of Meeting Minutes from June 16th, 2022
Chair Update
CIO Update
Digital Accessibility and Inclusion Standard Proposed Amendments (Action Item)
COIT Director Jillian Johnson will present proposed amendments to the Digital Accessibility Inclusion Standard, passed by COIT in November 2021, extending the timeline by which City Departments must comply with the Standard and clarifying language on which type of content must comply.
Surveillance Technology Policy: Emergency Management - Audio Recorder - Gunshot Detection Hardware and Services (Action Item)
Section 19B of the City & County of San Francisco’s Administrative Code requires all departments with surveillance technologies to develop a Surveillance Impact Report and Surveillance Technology Policy for their ongoing authorized use. Each Surveillance Technology Policy must be approved by COIT before they are reviewed by the Board of Supervisors.
The Department of Emergency Management will present their Gunshot Detection Hardware and Services Surveillance Technology Policy and Surveillance Impact Report for review.
Surveillance Technology Policy: Human Services Agency - Social Media Monitoring Technology - Social Media Monitoring Software (Action Item)
The Human Services Agency will present their Social Media Monitoring Software Surveillance Technology Policy and Surveillance Impact Report for review.
Acquisition of Surveillance Technology: Annual Surveillance Report Extensions (Action Item)
A Department that obtains Board approval for a Surveillance Technology Policy under 19B must also submit an Annual Surveillance Report for that policy to COIT and the Board of Supervisors within 12 months of Board approval, and annually thereafter on or before November 1. COIT may grant an extension of the deadline for good cause.
COIT Director Jillian Johnson will present an extension request on behalf of all Departments with Board-approved Surveillance Technology Policies, allowing them to submit their first Annual Surveillance Report on November 1, 2022.
Acquisition of Surveillance Technology: Delegating Authority to Grant Extensions (Action Item)
The Committee will consider a proposal to delegate to the Chair and/or the Chair’s designee the authority to grant extensions to requesting Departments as stipulated under Section 19B.
COIT Director Jillian Johnson will present.
Adjournment
Notices
Sunshine Ordinance
San Francisco Administrative Code §67.9(a) Agendas of meetings and any other documents on file with the clerk of the policy body, when intended for distribution to all, or a majority of all, of the members of a policy body in connection with a matter anticipated for discussion or consideration at a public meeting shall be made available to the public. To the extent possible, such documents shall also be made available through the policy body's Internet site. However, this disclosure need not include any material exempt from public disclosure under this ordinance.
Meeting details
Date and time
How to participate
Online
Agenda
Call to Order by Chair
Roll Call
Carmen Chu, City Administrator, Chair
Linda Gerull, Chief Information Officer, Department of Technology
Anna Duning, Acting Budget Director, Mayor’s Office
Shamann Walton, President, Board of Supervisors
Ben Rosenfield, Controller
Carol Isen, Director, Department of Human Resources
Dr. Grant Colfax, Director, Department of Public Health
Dennis Herrera, General Manager, Public Utilities Commission
Michael Lambert, City Librarian, Public Library
Michael Makstman, Chief Information Security Officer, Department of Technology
Mary Ellen Carroll, Director, Department of Emergency Management
Ivar Satero, Director, San Francisco International Airport
Jeffrey Tumlin, Director, Municipal Transportation Agency
Trent Rhorer, Executive Director, Human Services Agency
Sheryl Davis, Executive Director, Human Rights Commission
Angela Calvillo, Clerk, Board of Supervisors
Charles Belle, Public Member
General Public Comment
This item is to allow members of the public an opportunity to comment generally on matters within the Committee’s purview but not on today’s agenda.
Approval of the Consent Agenda (Action Item)
All matters listed hereunder constitute a Consent Calendar, are considered to be routine action items by the Committee on Information Technology, and may be acted upon by a single roll call vote of the Committee. There will be no separate discussion of these items unless a member of the Committee, the public, or staff so requests, in which event the matter shall be removed from the Consent Calendar and considered as a separate item at this or a future hearing.
- Resolution Making Findings to Allow Teleconferenced Meetings under California Government Code Section 54953(e)
- Approval of Meeting Minutes from June 16th, 2022
Chair Update
CIO Update
Digital Accessibility and Inclusion Standard Proposed Amendments (Action Item)
COIT Director Jillian Johnson will present proposed amendments to the Digital Accessibility Inclusion Standard, passed by COIT in November 2021, extending the timeline by which City Departments must comply with the Standard and clarifying language on which type of content must comply.
Surveillance Technology Policy: Emergency Management - Audio Recorder - Gunshot Detection Hardware and Services (Action Item)
Section 19B of the City & County of San Francisco’s Administrative Code requires all departments with surveillance technologies to develop a Surveillance Impact Report and Surveillance Technology Policy for their ongoing authorized use. Each Surveillance Technology Policy must be approved by COIT before they are reviewed by the Board of Supervisors.
The Department of Emergency Management will present their Gunshot Detection Hardware and Services Surveillance Technology Policy and Surveillance Impact Report for review.
Surveillance Technology Policy: Human Services Agency - Social Media Monitoring Technology - Social Media Monitoring Software (Action Item)
The Human Services Agency will present their Social Media Monitoring Software Surveillance Technology Policy and Surveillance Impact Report for review.
Acquisition of Surveillance Technology: Annual Surveillance Report Extensions (Action Item)
A Department that obtains Board approval for a Surveillance Technology Policy under 19B must also submit an Annual Surveillance Report for that policy to COIT and the Board of Supervisors within 12 months of Board approval, and annually thereafter on or before November 1. COIT may grant an extension of the deadline for good cause.
COIT Director Jillian Johnson will present an extension request on behalf of all Departments with Board-approved Surveillance Technology Policies, allowing them to submit their first Annual Surveillance Report on November 1, 2022.
Acquisition of Surveillance Technology: Delegating Authority to Grant Extensions (Action Item)
The Committee will consider a proposal to delegate to the Chair and/or the Chair’s designee the authority to grant extensions to requesting Departments as stipulated under Section 19B.
COIT Director Jillian Johnson will present.
Adjournment
Notices
Sunshine Ordinance
San Francisco Administrative Code §67.9(a) Agendas of meetings and any other documents on file with the clerk of the policy body, when intended for distribution to all, or a majority of all, of the members of a policy body in connection with a matter anticipated for discussion or consideration at a public meeting shall be made available to the public. To the extent possible, such documents shall also be made available through the policy body's Internet site. However, this disclosure need not include any material exempt from public disclosure under this ordinance.