Make event announcements accessible

Understand how to create accessible notices and announcements for your event.

What you need to include in your announcements

All notices and announcements for the meeting, event, or presentation must include your contact information to request disability accommodations such as ASL interpretersReal-Time captioning, materials in alternate formats such as Braille. Notices should include a description of the accessible physical features and other programmatic accommodations provided on site.  

Make all of your online and printed announcements accessible

  • State that all publications (including, but not limited to, advertisements, invitations, and brochures) are available in alternate formats upon request.  Include your contact information. 
  • Meet color contrast guidelines, with a contrast ratio of at least 4.5:1 between text and backgrounds behind text.   

  • Use a sans serif font (such as Arial, Calibri, Tahoma) that is no smaller than size 14pt. 

  • Provide alternate text for images and closed captioning for videos. 

  • Any moving information that (1) starts automatically, (2) lasts more than five seconds, and (3) is presented in parallel with other content, must have a way for the user to pause, stop, or hide it. 


Check your contrast here. 

Learn how to create accessible notices. 

Learn how to create accessible social media posts.  

Last updated May 14, 2021