GFTA intake documentation

Include complete and current:

• Certificates of Insurance (COI)
• Additional Insured Endorsements
• Waiver of Subrogation for Workers Compensation if activities occur on City property

If you are a Fiscal Sponsor for an applicant, gather the Fiscal Sponsor's insurance documents.

See sample COI

Insurance coverage you need

• General Commercial Liability: $1 million coverage
• Automobile Liability: $1 million coverage
• Workers Compensation: $1 million coverage

You may have the option to get Event Only insurance.

Insurance waivers

We waive insurance requirements under these circumstances:

• Automobile Liability: If your organization does not own vehicles or your team doesn’t use personal vehicles for the work you do
• Workers Compensation: If your organization has 0 people on payroll

Submit a waiver letter by following these steps:

1. Copy the language from the waiver letter template to your letterhead
2. Complete the areas highlighted in yellow and put a checkmark or X next to the insurances that need to be waived
3. Upload the completed letter to the intake form along with complete information for the intake form

Include a copy of your organization's general operating budget for the current fiscal year.

If you have a fiscal sponsor, use your budget for the intake form, not the Fiscal Sponsor's budget.

See a sample general operating budget.

If you have other City contracts, complete the Appendix D – Other contracts with the City form and upload it to your intake form.