Overview
The You Tube video link and transcript for this meeting is linked below.
https://www.youtube.com/watch?v=ZaeaxzgjQ3E
Agenda
- August 21, 2024
Call to Order & Roll Call
The San Francisco Elections Commission acknowledges that we are on the unceded ancestral homeland of the Ramaytush Ohlone, who are the original inhabitants of the San Francisco Peninsula. As the indigenous stewards of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as caretakers of this place, as well as for all peoples who reside in their traditional territory. As guests, we recognize that we benefit from living and working on their traditional homeland. We wish to pay our respects by acknowledging the ancestors and relatives of the Ramaytush Community and affirming their sovereign rights as First Peoples.
- General Public Comment
Public comment on any issue within the Elections Commission’s general jurisdiction that is not covered by another item on this agenda.
- Approval of Previous Meeting Minutes
Discussion and possible action on previous Elections Commission meeting minutes.
- Director's Report
Discussion and possible action regarding the August 2024 Director’s Report.
- Commissioners' Reports
Discussion and possible action on Commissioners’ reports for topics not covered by another item on this agenda: Meetings with public officials; oversight and observation activities; long-range planning for Commission activities and areas of study; proposed legislation which affects elections; others.
- Agenda Items for Future Meetings
Discussion and possible action regarding items for future agendas.
- Adjournment
There will be an opportunity for public comment on each agenda item.
Date & Time
6:00 pm to 9:00 pm
Online
Webinar password: PRt2mSgpn53 (77826747 when dialing from a video system)
Phone
Elections Commission August 21, 2024 meeting video
https://www.youtube.com/watch?v=ZaeaxzgjQ3E
welcome everyone to the August 21st 2024
regular meeting of the San Francisco elections commission I am the President Robin stone stone uh the time is now
6:03 pm. and I call the meeting to order before we pre proceed further I would
like to ask commission secretary Marisa Davis to briefly explain some procedures for participating in today's meeting
after
okay can you can you hear me yes okay
um thank you president Stone the minutes of this meeting will reflect that this
meeting is being held in person at City Hall Room 408 1 Dr Carlton B goodlet
Place San Francisco California 94102 and remotely via WebEx as
authorized by the election commission's February 15 2023 vote members of the
public May attend the meeting to observe and provide public comment either at the physical meeting location or remotely
details and instructions for participating remote Ely are listed on the commission's website and on today's
meeting agenda public comment will be available on each item on this agenda
each member of the public will be allowed three minutes to speak six minutes if you are on the line with an
interpreter when providing public comment you are encouraged to state your name clearly once your three minutes
have expired staff will thank you and you will be muted please direct your comments to the entire commission and
not to a specific commissioner when joining by phone you will hear a beep when you are connected to the
meeting you will be automatically muted and in listening mode only to make a
public comment dial Star three to raise your hand when your item of Interest
comes up you will be added to the public comment line you will hear you have raised your hand to ask a question
please wait until the host calls on you the line will be silent as you wait your turn to speak if at any time you change
your mind and wish to withdraw yourself from the public comment line press three again you will hear the system say you
have lowered your hand when joining by WebEx or a web browser make sure the
participant side panel is showing at the bottom of the list attend East is a small button or icon that looks like a
hand press the hand icon to raise your hand you will be unmuted when it is time
for you to comment when you are done with your comment click the hand icon again and to lower your hand in addition
to participating in real time interested persons are encouraged to participate in this meeting by submitting public
comment in writing by 12: pm on the day of the meeting to elections. commmission
sfgov.org it will be shared with the commission after this meeting has concluded and will be included as part
of the official meeting file thank you president Stone
thank you secretary V Davis will you please proceed with item one commission roll call President Stone present vice
president Parker here commissioner bernh holes here commissioner Dy here
commissioner loli here commissioner Wong here thank you you have all participants
attending thank you um secretary Davis
okay uh the San Francisco elections commission acknowledges that we are on the unseated ancestral homeland of the
ritus alone who are the original inhabitants of the San San Francisco Peninsula as the indigenous stewards of
this land and in accordance with their Traditions the RIT to Shalon have never seated lost nor forgotten their responsibilities as caretakers of this
place as well as for All Peoples who reside in their traditional territory as guests we recognize that we benefit from
living and working on their traditional Homeland we wish to pay our respects by acknowledging the ancestors and relatives of the rsh community and
affirming their Sovereign rights as first peoples that closes agenda item number one we'll move to agenda item
number two general public comment public comment on any issue within the elections commission's General
jurisdiction that is not covered by another item on this
agenda um I have a call
in can everyone hear yeah hold on just a moment I want to set my timer and then
you can begin your
comment
timer did you start it yes go ahead and
start hello Commissioners for the record my name is Christ donik I served on the elections commission for 10 years until
this past February and I'm now speaking as a member of the public I hope all of you are doing well I wanted to make a
comment about an email I sent to all of you yesterday in case you haven't had a chance to read it yet and also so the
public can know you may remember that last fall during our September meeting I showed a
demo of an open source rank Choice seding results report I wrote that supports multiple languages and
accessibility for people with visual impairments it also does things like let the department display the final round
RCV vote totals from the Dominion system directly on the Department's election results summary page alongside the First
Choice totals instead of only the First Choice totals one of the things I mentioned
back then was that the results reporter also opens up the possibility for Tool tips on the pages that means that when
you hover your mouse cursor over certain terms that might be unfamiliar to people like
exhausted Ballot or continuing ballots it would show an explanation of the term
there seemed to be a lot of excitement around that possibility and I told you back then that I would implement it in the future I did recently do that and
the purpose of my email was to let you know my email included some screenshots of what it looks like and also link to
an online demo where anyone can try it out it happens to be the same link as I
used last fall I also sent an email to director erns last Tuesday a week ago to
let him know about the update I don't know where staff is in the process of integrating the reporter into their
system for this November but I also offered him to help in case there's anything I can do between now and the
election to make the integration process easier for them that can include things like making further changes to the code
or just answering questions thank you very much and it's great to hear and see all of you again
at least on a video thank
you hello hello can you hear me yes I can hold on one minut while I
set the timer
should I begin just just one moment yes you may begin okay hello my name is Eric rashan
Eisner I'm a San Francisco voter and I was calling in briefly um about the same topic is um Chris I've seen his demo and
I think it's a great improvement over pretty much any RCV results system I've seen I really think we should uh the
commission should work with um the staff to see that it's implement before the November election I think it would
clarify a lot of confusion points that I've seen about RCV results from people that I know um yeah so I endorse it
thank you for your time thank
you okay me see if there's any other
callers there are no other callers thank you secretary Davis that
closes agenda item number two we will move to agenda item number three approval of previous meeting
minutes discussion and possible action on previous elections commission meeting
minutes commissioner D yes um I had um sent around some minor
Corrections for the last three
um meeting minutes um the only thing that might
be somewhat more substantive most of them were um typos formatting changes
Etc and missing words um was just to clarify director Arn's comments about
um uh the kinds of um election misinformation that the department is
able to respond to which is which is related to election operations uh and he
clarified that the department does not regulate campaign speech I thought that'd be a clear way to State it and
then I just added because I had written down a note that commissioner loli had asked about the racial Equity report and
so I just added a sentence on that um and then other than that I think our
new DCA might have attended our July meeting too is that right
yeah so as as a member of the public oh as a member of the public okay uh and
then that was in the May minutes and then let me just double check and see if there's anything else I should bring to
everyone's attention I think most everything else were just
typos [Music] and uh oh yeah and then the July one I
just added a sentence um that President Stone had mentioned that uh commission secretary Davis's review would be in
October under uh under other agend agenda items for future
meetings thank you commissioner D vice president
Parker um I had a couple of quick minor things um and I didn't I didn't have a
chance to review the Corrections that um commissioner D submitted but um on the May minutes um I wasn't at that meeting
but I did notice a typo in the second sentence of number four under the director's report I I'm not sure what it was supposed to say but um I think there
was a typo there um and in the July minutes um to my recollection and per my
notes I don't think in the future agenda items I don't think that that was an accurate section because I think the
discussion about um the director's evaluation actually happened in that meeting so it
wouldn't have been an August agenda item so I think it was just an incorrect summary of what uh was hoped for in the
August meeting thank you great
catch on both both Commissioners thank
you is there General consensus that we can adopt and approve the feedback from
vice president Parker and commissioner D great we will incorporate that feedback and
add them to the respective meeting Pages let's move to public
comment there are no hands
raised thank you secretary Davis that closes agenda item number three we'll
move to agenda item number four director report discussion and possible action regarding the August 2024 director's
report I'll hand it to director ARS thank you president Stone so also
attached to the director's report is the memo that I provide to the commission before each election seeking a waiver on
the prohibition of city employees assisting the Department of Elections to conduct the election and uh that has to
be moved to September because there's we need to have a separate agenda item for that I thought I could put that under my director's report and then with that
said also for the September meeting I'll include the alternative security plan
which uh the department must provide to the commission whenever the incumbent sheriff is appears on the ballot then
also I'll provide the election plan uh for the November election in the September uh commission
meeting then uh can I can take questions on the report but uh at this point we'
received all the content for the ballot and for the voter information pamplet and so that's been
uh where a lot of our Focus has been for the past um two weeks or so uh one one
item that the commission has entertained previously is the listing of supporters and opponents on the local ballot
measures so the local ballot measures will include the supporters and
opponents um and there's no need to opt out because we'll go beyond six cards in
fact will uh likely not exceed five cards for the selection so uh which is
really good and the reason we'll have less cards than we than was feared going into the election cycle was just the
number of of local measures was far less than what was uh sort of moving through the process earlier in the year at the
board level um and from there I can kind of take any
questions on my report so thank you director
Arns open the open to commissioners
yes vice president Parker and then commissioner bernh Halls um thanks as always for a really
comprehensive report and for the visibility into what you all are doing to prepare for the election um what it
looks like I think it's really good for the public to see that um just a couple of comments and a question um I was
interested to read about the change in the the um ballot receipts um and I was
just curious is this common you know moving away from the tear off to the the full page is that common excuse me
common in other jurisdictions or was this a department Innovation or just I mean seems great it's giving you more
space it was just curious where that idea came from it's our Innovation I think
wonderful so that good eye actually so where this came from was us trying to
find a way to keep the card count Lower with the extra space given to the
supporters and and opponent on the on the ballots and and one of the one of the items that
takes up space on the ballots are the stubs yeah and so if we could remove at least one of the two stubs then we would
gain that space for content on the ballot uh and this is this is where the
this this card is this extra piece of paper is uh coming into
play and then once we had the extra piece of paper that would be a essentially divide then we thought we could make it a divider so poers gave
out the right car right number of cars to to the voters then also we've got a potential space for advertisement you
know uh so it just it's just all stem from us trying to to react to not going
Beyond six cards to have this extra sheet available to us um well
congratulations that's that's great I'm you know happy to hear all that and I I wondered so thank you for telling us
more about that um I was um glad of course to read about the mailer going
about RCV um that's something that I've been wondering concerned about so I'm glad
there'll be extra communication about that on all those outre out Outreach packets that you'll be sending to
organizations um and another question regarding AB 3184 um what I was I did a little bit of
reading you know some of the Articles and coverage and just going to um member burman's site to try to understand uh
the measure a little bit um what are the implications on the Department's work and resources timelines if this passes
it looks like it's moving that direction but what uh do you know the implications
we have to keep the election open longer probably so we can't certify we always try to certify by Thanksgiving because
once you come out of Thanksgiving it's really hard to focus on an election uh so and then this year too Thanksgiving
is towards the end of the month there's a longer space between election day and in the Thanksgiving holiday than than
previous elections for most elections um so we can't close down we can't certify the election we have to
keep it open uh that means we have to maintain the sheriff's deputies
providing security for the election at the warehouse uh we have to we can't package the election we we
can't archive the material as yet uh we have to make sure that we're able to process ballots that that from any cured
ballots that we receive and uh and then it also extends potentially any time for a recount so if
we were to if we to certify the election let's say on the Wednesday prior to Thanksgiving then like
the Thursday Wednesday Thursday the following week would be the the deadline to to seek to request a recount now if
we have to go until December third or 4th whatever the date is in that legislation uh we would certify at that
point and then it's December 9th potentially is the last day to request to recount so we could potentially go
into go into Christmas or that Christmas holiday uh for uh the recount season if
if there's a request for recount so it just it just pushes everything back and then it just kind of instead of trying
to use the holidays as a as a as a point to take a an end point to an election to
open up the next process meaning the the the recount requests time which probably
doesn't usually occur which not usually a recount request so instead of being done by the by the mid to the late
November the the election continues and the costs continue so does that then perhaps have
budget implications if saying that okay yeah um okay um and then uh you know I
was thinking about this also um in relation to you know the report after the primary election when the department
does so much to cure the ballots already and so um so this is really extending the timeline but the process you all
already do a lot to cure the ballots um right is there anything else that would change is really just extending the time
for people to be able to submit their signature yeah and I don't think I don't and I think that San
Francisco does probably one of the has one of the highest standards when it comes to curing ballots in the state so
I don't think this legislation will have doesn't really the impact isn't in San Francisco other than the time the
extended time frame um we are also try seeking to I think it might have been my last report I can't remember now where
we can have people cure their ballots using their phones and send it back to us uh so that would even create more
accessibility for carrying ballots if there's a signature related issue on return vote by mail
ballot okay uh thank you um and then uh the
last thing um I wanted to ask you
about um again after the primary election we discussed communication with
the media and other ways to um set and manage expectations for results reporting and making sure they're not
reporting that it's done right like the day after the election um and in following the news you know over recent
weeks my sense is that there could be several local elections that are very very close um perhaps coming in with
dozens of votes different and so um and obviously this Happ this has happened in past elections um and so just has me
thinking that um I know that you're you're doing a lot we've already discussed doing a lot proactively there but it um feels extra important watching
all of that kind of play out around us to really really lean into managing expectations about how long the ballot
um counts will take and when results will be final um and also I'm wondering if um with all of that and and this
being I mean it's a presidential election so turnout will be high again watching I'm thinking probably the
aternal will be really high um in this election is that affecting how you're thinking about temporary staff fires and
making sure that we that you all can process all of the ballots given how high it's likely to be in a turnout yes
to the latter for hiring temporary needed Personnel no to the former so we're not we're not trying we're not
seeking to increase Staffing levels so that
people don't have concerns about the the the time frame to to count ballots uh we
are we will increase the number of Temporaries need Personnel so that we can um accommodate the the volume of
ballots that we will receive so we can move through them in in a timely manner but we're also we can't rush through the
process so just it just takes time to move through everything so we want to make sure that the the public the San
franciscans uh has the the final results in a timely manner but we're not we're
not we're not we're not running scared because people might think it's taking too long to count the ballot you know I
mean it's just we've gone through this before this is not something that's that's new we'll when time comes going
into the cycle we'll have information we'll make pronouncements we'll meet with we'll talk to the Press about the
length of the accounting then as we go through the cycle it'll continue and it'll continue until we uh certify the
election but the main thing is that we have the Staffing to move through through the the processing in in a
timely manner and they we do it effectively you know and it's really it's it's not as much speed as it is to
making sure that everything that can be counted disc counted and we do the process correctly okay thank you and that's all
I had thank you vice president Parker commissioner burnol thank you uh
president Stone hi director AR um a couple of questions um and picking up on
the conversation you were just having can you tell you a little bit more about how people would cure their signatures by
phone so the vendor that provides the remote assessible vote by mail ballot
also has has an application that we can send to voters who have uh who who need
who can cure their ballot have a challenge to their ballot based on a signature related issue and so we can
send instead of someone using the form as a download from our website and
signing it and mailing it back to us or scanning it as a PDF and emailing it back to us they can open the the
signature space on their phone use use a stylus use their finger uh provide a
signature sample and then send that back to us got it thank you um on
the uh first item on your report uh since they pulled the bond
issue does it still appear it's just I I'm trying to figure out if it's 15
local measures minus the bond is it 15 with the bond does this mess up your
alphabet what happened when they pulled this the two days after you set this all up
so it's 15 without the bond uh the bond the regional Bond was uh the the
designation was Regional measure 4 so it's not included in the in the random Alpha that we drew last
week uh and the the measure was
withdrawn within the the time frame allowed under state law so was it was something that and it was wasn't a was
something that was uh communicated to the counties so we weren't we weren't totally surprised
that the that the bond was withdrawn and would and happened in a in a time frame that had really no impact on our
preparations okay okay thank you I just wanted to I was hoping you would say that um going down
to section two item f um I'm just may just be reading this
incorrectly but um or uh is is there
when you say that the a significant increase in email correspondence from such voters is that just a normal
increase because the elections approaching or is it a potentially significant increase
because something else is happening I think uh the safest ground
that I can I can cover is that due to this being a presidential election cycle we're seeing an increase in interest in
voters who are overseas if there's if there's a reason beyond that I I I would I wouldn't Venture there okay so just
that's what I thought and then [Music]
uh uh you talked about the other question and then my other question then has to do with uh the uh comment from uh
former commissioner jonic and the other member of the public uh can you fill us in a little bit on
um if you've if the department has um made any steps toward using the uh
reporter Tool uh and where you are in terms of that yeah so as I as I
indicated I think before the March election even uh we intended to use the uh software the code that former
commissioner jonic provided uh we've already completed our our our Pro our part of the process so uh for us to
receive new code at this point is late and in the in in in time uh but we've we
are going to use the the code we will have the reporter as part of our of our reporting uh website and if we can have
some of these uh informational uh tags appear on the on
the site we'll we'll Implement them but uh yeah we're using it and it's already been developed with the information that
we wanted to include in in the reporter for this upcoming election brilliant that's great news thank you director AR
those are all my questions thank you commissioner bernel commissioner
loli thank you commissioner uh excuse me thank you um president Stone and thank
you director ARS um I was very excited to see in section 3B the election
Readiness toolkit and to see how easy it was to navigate I did it on my phone my
iPad um it was very easy and I was particularly encouraged to see the
information available to people who are formally incarcerated and it's very clear language that explains to them
welcome everyone to the August 21st 2024 regular meeting of the San Francisco elections commission I am the President Robin
what they need to do to register and what the eligibility is so thank you and
I think this is really fantastic um and something that we should be proud of and
your office should be proud of so thank you thank you commissioner ly
commissioner D yes um director AR
um uh I really like that I was I smiled when I saw the the thing about the
Innovation about getting rid of the Stu because I've always wondered why do I end up with a handful of stubs afterward
so um so that's great I had a little trouble um picturing it it so it's being
replaced by another entire sheet or a different um regular size paper for the
divider I was trying to understand what the new receipt looks like yeah it'll eventally be another ballot card
separates the whatever number of cards we have per voter in the box at the point so you're not quite saving paper
but you're definitely saving the ter offs correct right but but you got space so we we've gained we've gained space
for the artwork perfect um so so that
means I just want to make sure I heard you correctly so that means all of the measures will have both both the local
and the state will have the the supporters and the opponents in the in the C perfect um great and then on uh
3884 uh just as a follow up to commissioner Parker's question would you remind me what our current cure period
has been because it was faster right no it's it's set by state law it's uh seven
no it's two days prior to certification okay so this but this is extending it
then so we used to certify faster basically right correct so we' certify about 10 days prior to to the full up to
10 days prior to the full uh ballot processing period okay so because we
were fast got it um couple other things um have you set the date for the
job fair for um no is there anything that we can do to help get the word
out once you do set the date possibly yeah yeah if you if you can send us a
link I'm sure we'd be happy to share and our social media and all that uh do you anticipate having any issue hiring
seasonal workers or do you have a a good bench of folks who've done this before what I'm seeing right now I don't think
so yeah okay great uh and then I was
wondering if you could give us a little color on the Outreach events versus the
actual registration um because you know just
looking at the numbers there doesn't seem to be an obvious correlation the you know the district with the highest
number of registrations which was uh sd5 um you know had the fewest number of
of events and kind of vice versa so any commentary on the relationship between
the Outreach events and the registrations no it just depends on the event
of of the the type of activities around the event uh so no I don't there's
there's not nothing you draw a correlation to the number of of events versus registrations yeah I mean I recognize
there are certain districts where it's just harder to register people so even if you had a lot of events it may not yield that many new registrations um
okay great and then um I was wondering if I was going to bring this up in my commissioner's report I was wondering if
uh you had any insight on what's going on with uh s SP
1328 which was supposed to be just a cleanup uh bill for the elections code but um
I've not been tracking that so I don't have any okay um so one of the concerns
uh and I'll talk about it a little bit more in the in the my commissioner's report but just in case you're not here
um there is apparently discussion about
banning all of the county registers from um publishing the cast vote record
report report um you know for at least 30 days which is of course inconsistent
with you know San Francisco's been so transparent and we publish the ballot images and people can go look um pretty
you know as soon as we can do it so 30 days would really push it out there um
so you know any concerns about that because uh I don't know if you've heard
anything about about this me I'd have to read the the draft legislation I don't I
don't have really have any comment at this point okay all
right I was having oh I'm sorry no no it's
okay was there any I I will miss say more during my commissioner's report okay
cool um thank you commissioner d uh commissioner WAM and I think I'm just
having some trouble hearing folks because of the air conditioning so if you all don't mind speaking a little bit
don't mean to be nitpicky it's just very loud uh so thank you commissioner Wong
thank you president Stone can you hear me okay yes thank you appreciate that um
so it is really exciting to see the Department's effort to start recruiting seasonal employees and pro workers um
for both seasonal employees and pro workers um I'm just curious are there any languages required the most support
or currently lacking people signing signing up for volunteers or and
seasonal employees well we haven't hired into most of our positions yet so I really I
don't know if there's a need for more on the PW worker side we we I I I really
don't think we're going to have many challenges with getting sufficient numbers of Bilal po workers for November
U usually we're we're we get more than enough applications so that's great to
hear but yeah I'm I'm happy to share within my network too sure um that's a language accessibility uh collaborative
and that's people speaking all sort of languages so happy to share once you know um the job fair date is set um and
um under part three section B I share the same sentiments that I'm really
impressed by the elections two kids um and available in four languages I
reviewed the Chinese and English version um the Chinese version looks really great the translation was really clear
easily understandable um I am I really appreciate I was using the tools too
like mapping out each person's footing plan um the rzv practice ballot is
really helpful and interactive actually because they explain kind of like what
that means whenever you vote so I I I am really impressed by like how interactive those twos are um and under part uh
section c you mentioned delivering packets uh with tailored information for
house communities SRO tenants and hospitalized residents I'm just curious
can you share a little bit more about this information tailored for this specific group of people it's mostly the
same information that we'd send to the community organizations what's what would be different or emphasize would be
that to indicate to inform people they don't have to have a permanent address residential address to register and also
to provide examples of how they can receive their ballots and also that they go to any polling place uh to register
and get a ballot and vote on on Election Day or come to City Hall so but but as far as the the processes of registration
voting uh the availability of the the vot information pet being online you know that's that's the same so
baa um since this is my first elections um I wonder like so for onh house folks
you said they don't need to like they don't have to have their ballot mailed to in address how how would they
um kind of are they going to come up to like City Hall and pick up their ballot right come to city hall or they can get
a mail drop we can so if they have a mailing address gotcha uh so it's one common mailing address would be the post
office okay so there's a mail drop at the post office we can send it there and they can pick it up for instance or even at the
SRO that's great um thank you so much and this is just you know once again
just out of my curiosity I know in the 2020 presidential elections in order to boost voting access for S
Talent tenants in Chinatown the department had a ballot drop off station at P pmel Square to address some Ming
issues also for S residents in Chinatown and I'm just wondering if we are
considering a similar approach this time no we won't set up a separate uh drop
off station in porsa square I think we've got a a drop off box in the area though I can't think of the location
okay um but that the the that was a different type of election due to the
the pandemic okay uh so when we have the 37 boxes now throughout San Francisco
which we didn't have in in 2020 and I I can't remember the one that's near Chinatown psma square but I know there's
one down there that they could use I think that's one outside City College in China time BR okay yeah I think I saw
that but yeah good to know um and one last questions about the assembly Bill a
3184 um do you know the timeline for when the State Assembly might vote on
this bill like just to know no I haven't looked at it since the no I don't know I
don't know okay that's fine yeah I have the same concerns that commissioner Parker has just to want to make sure you
know your department have enough time to be ready for it in case there's any changes but it seems like you already
have a plans and it just it would just push back the timeline exactly right
okay thank you thank you commissioner
Wong um okay I have a few um that were tendentially touched on through other
Commissioners um I wanted to appreciate extend my appreciation for uh touching
on some of the specific areas that I know I've brought up a handful of times
one being unhoused voters um who can vote and I wanted to also add this for
commissioner Wong's reference so they can the an additional piece to know
about being voting as someone who let's say doesn't have um who is unhoused you
also can use an intersection so you don't just have to you you don't have to have a specific address you can have an
intersection um and so I appreciated the attention to that in this and also
specifically kind of expanding on uh the Public Services like the utilization of
Public Services to do that Outreach um so thank you for that and then also uh
the addition of the overseas voters which I think we had talked about I don't even recall when that was um but I
appreciate that being added in here as well uh one piece that I wanted to add
onto commissioner bol's uh question around that is I assume that um the
context there is also that in that conversation you and I had had about overseas voters you had said that we
actually have low participation rates of over I believe if I recall correctly
that we have relatively lower participation from overseas voters on average um during election
cycles and so when I read this I perceived that as there was an a greater
interest or demand for information from overseas voters compared with previous
ction Cycles is that correct yeah okay that's that's exciting that's um great
to hear um and also probably a testament to uh how easy and accessible resources
are in the department to folks overseas so glad to glad to see that um and then
I also was excited by I mean excited by the influx of pole workers or the pole
worker recruitment that and how successful it has been so that's really great um one uh one question or one
additional piece that uh vice president Parker had brought up was the um
concerns about the uh results reporting and the tabulation process um one idea
that just came to mind and it doesn't need to be you know this isn't a this is just an idea um so zero pressure um but
I did see the press release uh of the partnership between the department and the office for civic engagement and
immigrant Affairs which I was also really excited about because I know we had talked about that before um and I
wonder if at some point along the way if there's I don't know if there's a one sheeter that you already have or um or a
specific resource that that you could send to us um wonder if there are specific talking points or like I said a
one sheeter that you could share with the commission and or with like that
office um who's already out there talking to voters all the time talking to the electorate all the time so that
they can communicate uh the process of how results are counted um and so it
puts less burden on perhaps the department and maybe just hey in your conversations maybe you can weave in
these three points that it results won't be reported on Election night that it
might take x amount of time anyway so um it was through that partnership perhaps there could be some talking points and
obviously through us um as opposed to maybe like some massive press conference
like that might be a more um kind of uh a bottomup approach to getting the word
out there um so just an idea and then one question I had was around the pole
site locations um I think I had read 17 or 18
um uh have to change and I just wanted to there wasn't necessarily a uh
anything associ with that of whether that's been difficult or not and so I just wanted to ask um let's see what
page was it on I didn't unfortunately list what
uh what number it was um but around the PO site
locations um I recall is this ringing a bell to you at all uh page two thank you
uh 2 e oh yes the depart thank you I appreciate the department needs to locate 17 new sites because of
cancellations and relocate 18 sites that's where I got the confusion so I
assume relocate means you already have identified where those would go um and
they locating identification of 17 new sites I just wanted to ask how that's going if you're having any trouble are
there ways in which we can support in finding those
locations uh I think it's going well and is not a lot it's very it's a very small
number of of sites for us yeah of the 500 yeah even between elections I mean
often we have over 50 you know 50 60 7 they have to change yeah or or or relocate or people cancel between
elections or now with elections and every other year we're gonna have a potentially a big drop off before June
2026 so this is a very low number that's that's helpful context cool um but at
the same time you know there's going to be a couple of spots that are going be hard find site so yeah maybe I'll be
contacting you okay but yeah well let us know no that's helpful context you know
I I feel like I uh even if I've lived through a few elections now as a
commissioner I sometimes don't remember these kind of context details um so I
appreciate the perspective there um one other question I had is around and I
imagine you know we'll talk about this when the election plan comes up um one
question I had was around um coordination with law enforcement uh to protect the movement
of ballots and poll sites and the warehouse um I imagine you all are already thinking about this and planning
on it so I just wanted to know if that um kind of how that's going and uh any
concerns you have um or
not well U for an election like this it's there's a lot of interest in
supporting elections and so when we contact or or we're we're even being contacted by law enforcement uh
regarding support for the election for the elections process in San Francisco for November and then also built into
the charter we have the the Sheriff's Office responsible for election security with and responsibly for the voted
ballots which is wonderful it's truly been a wonderful support through since
that changed in in 2002 uh so so now right right now as far as the support
level of support that we're receiving and and will receive um I don't have concerns that any agency or any group
that we request assistance won't step forward because I think they will oh
great I meant um so I that all of that is great I meant also just um yeah I
think all that is all that makes sense um I think I am also cognizant of um p
observers um and how folks may or may not interact with pole workers um I
don't believe we ever have not ever but very rarely do we have um like the
sheriffs on site at poll sites so for uh intimidation other forms of intimidation
and so um I was also glad to see that you Incorporated the deescalation piece
in there per previous elections um as we've talked about and so um just
thinking ahead of what could come because it will be a tense as always a
tense election um so preparing for that in a coordinated way not just the actual like movement of ballots but also just
rapid response planning as needed um was the kind of the second part of what I was asking which it seems like you're
already thinking about but we are okay great um one other question I had about
vice president Parker's comment regarding AB 3184 um and the budget
implications are you aware if there are any state Appropriations tied to the
bill um or is it going to be self-funded there's never money I know yeah well it
has there is but they never actually it never comes our way actually deliver the funds yeah so yeah I ignore that part of
the legislation when I see it it won't be funded okay yep yeah I I think many
jurisdictions are still waiting to get reimbursed from 2020 for moving to
automatic vote by mail um okay I think that was
it and yeah appreciate
the the director's report any other comments from Commissioners or follow-ups before we move
to public comment
okay let's move to public
comment Mr Hill are you there I'm here okay you may
begin uh thank you so much it's a pleasure to join uh the commission tonight and director ARS um my name is
Stephen Hill and uh uh was one of the original Architects if you will of rank
Choice voting in San Francisco um director ARS I can't believe it's like 20 22 years later since we embarked on
this journey I hope you've enjoyed having your Decembers back all these many years for those of you who don't
know San Francisco had December runoffs which was uh director ARs and his team
would be certifying elections in the middle of the holidays and it was I'm sure quite a drag so um it's uh been
great to uh to see the continued evolvement of the administration of rank
Choice voting I was calling in tonight uh to comment on
uh encouraging director ANS to use the uh the tool that uh former commissioner
jonic has come up with and I was pleased to hear that he's already planning to do it so again congratulations on
continuing to improve rank Choice voting elections um in Alam County uh a newly
formed elections commission there is actually watching uh how this tool is going to perform because there's
interest in Alam County to uh to bring this tool because of way it's multilingual uh has more accessibility
than the Dominion PDF reports or HTML instead of PDF uh up until a few years
ago the Dominion reports used to be in HTML um and then they switched to PDF
and that actually caused some problems in Alam County where a blind advocacy group uh threatened a lawsuit over the
PDF so it's uh it's great to go back to HTML because I think it's going to cause
fewer problems and it's more public friendly um the showing the final round
vote totals in the summary page these are all great improvements and we look forward to seeing how it works in San
Francisco and them being able to take this to other cities and and you know we
I I've all these many years continued to point to San Francisco as really the
gold standard in many ways for how to run rank Choice voting so that's my congratulations to director ANS and the
commission those who are on it now and those who have served in the past the thing that I would say is that
there's always new voters every election and so um you have to continue to educate those voters about rank Choice
voting and to figure out new ways in the new environment where there aren't that many voters voting in precincts anymore
I mean as director ARS will recall there used to be a lot of extra training for pole workers they were kind of the last
line of defense because they could help voters out if we didn't understand how to vote in rank Choice voting but that
that tool is kind of Disappearing so um you know it's it's a little bit more challenging to figure out how to educate
people um in when they're voting at home and I I know that the uh San Francisco I
believe still does a mailing to people but I I encourage you to keep thinking of new ways as a commission to educate
voters in in in these ways um because it's very important we have in at Fair vote have uh we had a project Mr Hill
your time has has expired can I have 10 more seconds to just tell you one thing that
I think you'll be pleased to about we had a uh we had a project to go out to Chinese speaking organizations with a
Chinese um fluent uh speaker to educate about rank Choice voting so I encourage
the commission and the department to continue that kind of Outreach it's incredibly important thank you so much
thank you thank
you put my mute perfect okay there are no other
participants wishing to make a comment thank you secretary Davis that
concludes agenda item number four director's report we'll move to agenda item number five Commissioners reports
discussion and possible action and commissioner reports for topics not covered by another item on this agenda
meetings with public officials oversight and observation activities longrange planning for commission activities and
areas of study proposed legislation which affects elections and others I
will open the floor yes commissioner
D thank you president Stone um yeah I wanted to just bring to the commission's
attention this um SV 1328 um as I mentioned it was originally
supposed to be just a cleanup Cod cleanup of the elections code it was very
technical um and uh actually uh Mr Hill brought this to my
attention um that there is um some scuttlebut about uh this this
idea of banning um registr from releasing the cast vote record report
for 30 days um the thinking is that it it it came
from Elam uh and the Secretary of State you know backed it it was not in Senator
Bradford's original bill so we gone through a couple of committee hearings um so I had contacted president
Stone and asked if she would send a you know a letter to the U Senator
Bradford's legislative director and CC the uh Deputy uh Secretary of State just
to kind of ask what the status was and to kind of reassert you know San Francisco's long history of transparency
and the fact that we you know released our ballot images and we try to do this very promptly and that it would be a
step backwards to make us hold that information for 30 days um just to find
out where things are and and perhaps to kind of nudge the legislation in the right direction so that we don't have to
you know come out against it basically um so if it's okay um with uh the rest
of the commission I was going to invite um Mr Hill to maybe add a little more color on it
since he's the one who brought it to our attention that's okay um Mr Hill is definitely entitled
to give public comment um I think should we he want to submit a letter or join as
a potential guest speaker at our Nest meeting although it seems like this is kind of timely I would encourage him you
know we could discuss for sure um but I think ideally there' be
three minutes that he could offer sure um if that's okay
yeah um but please continue whatever yeah well that's that's really um all that I
had I was hoping Mr Hill could add any more detail to kind of give the rest of
the commission some context and then you know if if we kind of agree then we
could ask president Stone to to send a quick note off and uh like I said maybe do some nudging in the right direction
um so Mr Hill if uh you have uh three minutes of comment to add to this we
would love to hear from you I I think let's wait till we finish the like go through it as public comment
if it's okay sure um and then folks can also sorry it's so loud um then folks
can also share any public any um reports they have as well and I'll just add if
it's helpful with uh um as context on the communication with commissioner Dy and myself just to share a little bit of
insight into where uh why I had suggested that we postpone or I postpone
sending the letter um was more it was kind of a there are a few things so one
which I'm I'm I'm assuming um Mr Hill can also address um in his very brief
three minutes um is the notion that there haven't been actual draft changes
at this point um and so until we have seen the a change to the bill I didn't
feel that it was I thought that it was prudent to wait until those draft
changes were actually material rather than a kind of word of mouth um as
particularly in our role as Commissioners um and the commission of San Francisco elections Commission of
San Francisco um you know our role isn't necessarily to engage with state
legislators par state legislators particularly not our state legislators
not our Representatives on potential inner workings of legislation
um in Sacramento and so um until we had something more material I suggested we hold off and that also um it kind of in
that same vein what our role is um in the context of San Francisco and what
our role isn't in the context of the State of California and so just talking through those those um those things I
didn't feel that it would have been appropriate for me as in my current role
as the acting president of the commission to speak on in that uh with
that title based on kind of where it was at this point um and thought that it
would be better to understand where things stand perhaps through Mr Hill or others um and then have the commission
discuss it democratically um and then the last piece of that is should the uh this
amendment that um that Advocates and um and commissioner D have raised um go
into effect into the the draft legislation um there is also a more
formal process for us to go through in San Francisco um where we would basically work with a
specific legislative committee um that Advocates on behalf of San Francisco to
um our representatives in Sacramento so we woulde present to them what our
position is uh likely director ARS would participate in that process we would bring it forward to that committee and
then um uh the committee works with the mayor's office to uh Advocate on the
city's half so there is a more formal process should that legislation actually
become more formalized um as um and the amendment be in that and in that um
formalized bill so I wanted to just add that context that there is a a a path to that um that exists uh once something
more material does happen so wanted to share that which I also shared um I
didn't I don't know if I shared the legislative committee part to commissioner d um but I did share the other pieces in my comments in our
exchange out of the
meeting vice president Parker um thanks for bringing this to
our attention um maybe this will be answered when we hear the public comment but um do you know what the intention do
we have any idea what the intention is behind um extending the um reporting
date of this information to 30 days okay oh yes sorry commissioner D
um we're not sure and I think Mr Hill can provide more color but um basically
Alam followed our example and put in an elections commission and this um new
elections commission and the Alam registar are having some conflict uh and
the commission obviously is a body not unlike ours and is interested in transparency and all
this other stuff and and uh they're getting some resistance from the registar so I think there's some
political things going on behind the scenes to essentially try to avoid doing more work would be my guess can you
sorry I couldn't hear the last part to what was that last avoid more work okay
that's what I thought you said thank you
floor is still yours vice president Parker oh that that was it thank you for
that yeah thank you commissioner D we can invite public comment um so
we'll invite um all public comment including Mr Hill and then should we
want a continue discussion after public comment we can do that as well does that sound good okay let's move to public
comment Mr Hill Mr Hill thank you very much um so uh yeah briefly um uh I I had
a a an email today from the legislative director of Senator Steven Bradford's office who's the legislative sponsor of
this bill and they sent the Amendments um that they are going to introduce the bill currently has been through the
assembly it's now been through the Senate it's gotten through Appropriations just a few days ago so
they're going to introduce these amendments now over the next few days um and then they'll have to have some sort
of joint conference committee for both the assembly and the Senate to pass it the the expectation the bill is going to
pass so what I've been told in uh and I haven't confirmed by looking through the Amendments because I just got them today
that uh the bill will not include this 30-day ban anymore it just became too
controversial and need more time but the Secretary of State's office has said that they are committed to taking a look
at this um and it's not clear to me why they're going down this road I had very
good Communications with the deputy secretary of state who's in charge of this bill and um you know for months uh
there was no mention of this at all and suddenly it was on the uh radar but um
they have withdrawn this part but they are going to come back to it so what I would suggest to the commission is um
that you don't have to take an advocacy position on this if you just send an inquiry to both the deputy secretary of
state and Senator Bradford's office and say we are inquiring because we already do this and we have heard that this is
something that you are going to be looking at going forward and we would like to be informed about and be
involved in this discussion with you so that you understand what we've been doing and how it's been working successfully and how it could
potentially be a model for uh you know unprecedented level of transparency and
accuracy and security and accountability of Elections and other counties may want to do this we've tried to emphasize to
uh the secretary's Secretary of State's office that this is an area where home rules should be respected that each
County should be allowed to have its own chart its own path in this way as long as it's keeping within law um and that
they shouldn't try to put a top- down one siiz fits-all rule for all counties in California because every county in
California they're very different types of counties LA County versus shast County for example so there I think you
have a a role to play here to let them know hey we're watching uh we're interested we this is what we're doing
and we want to be in dialogue with you um so so make so we make sure that you are considering our needs as as sanan
Francisco county for how we should um be able to to conduct our policy around
cast voter records uh especially when it comes to rank Choice voting elections uh if you don't know what happened in Alam
County uh the registar voters office there made a Terri Mistake by um uh you
know they they checked the wrong box in the Dominion system which is the same system San Francisco has and as a result
ran the uh elections incorrectly and and in a one Schoolboard race a very close
race it actually made a difference in the outcome and they didn't know that they had made this mistake until after
the election was certified and once the election is certified it takes a judge's order to reopen those ballots and
recount them again it led to two lawsuits many months of of headlines and Scandal and all sorts of things and it
just was a terrible situation and in Alam County if they had simply followed the policy that San Francisco has the
mistake would have been discovered within the first week of the elections and could have been fixed before the election was certified so thank you Mr
Hill thank you y y sure thank you for taking for giving me some time to explain that and I'd be happy to work with you
uh if you want to have more information or you start thinking about you want you're willing to write something involving the director and making sure
he has appropriate input I I I get all that uh happy to help him in any way I can thank you thank you are there are
there any other public commenters let me check again but
before no
great thank you do Commissioners have any other
comments
yes commissioner D yes um well I'm I'm relieved to hear
that it's not in the current bill that's that like um takes the urgency away um
but I agree with Mr Hill this is a situation we should watch I mean I think
San Francisco's you know ballot images is really unprecedented uh we're kind of
a you know a shining star for for other counties to emulate and it would be a
shame if you know we had to abandon this because of
of again it's really unclear what the motivation is behind this um we can
speculate uh but given what Mr Hill was explaining it was a pretty embarrassing
and costly situation for Alama County so the irony is if they were committed the kind of transparency that that San
Francisco had maybe they would have found it sooner um so that is part of um our election
security and it's the fact that we have other eyes on things so I I think it's a good idea for for us
to send such a letter and just indicate our interest and and educate a little
bit about what we do in San Francisco and why we do it
thank you commissioner
D yes vice president Parker uh I think that you know if um
what Mr Hill um suggested that there is a commitment um from the tech Secretary of
State's office to take a look at this if that's a documented thing that they are they are truly doing I I don't think
that it it hurts for us to just send an inquiry again I I don't think that this is the point for advocacy necessarily I
think it's a um this is something we care about in our jurisdiction it would affect us we
want to be informed we are happy to speak with you you know as sort of suggested in that way in sort of the a
friendly um uh yeah a friendly inquiry to to
share that this is an important thing to us and so we are happy to talk about it but minimally would like to be um kept
aware of their progress I think would be a good
idea thank you vice president
Parker I'll just jump in um
I I think I would there's a couple things so I'm glad to hear that that
was scrapped as we'd all hoped um I
think the cast vote record is a very important transparency tool that we
offer in San Francisco um I am also glad that we kind of waited a
little bit just to see um though the potential that the Secretary of State uh
that secretary Weber uh might be opening this back up
um definit and may or to look more deeply at this question I would be
interested to actually understand why um I think the why is
still relevant um you know if there are security reasons that you know there's
always this balance right between security and transparency it's this like ongoing
friction uh and from our point of view of course we want the transparency um
but I I would be interested to know why um if it is really about the kind of
friction between the oversight body and Alam that was implemented as a result of
the uh of that catastrophe um for lack of a better word
um you know if that's really the reason or if it is you know they're doing a full policy analysis as to why I'd be
interested to understand that um I also think maintaining our focus on this
being a San Francisco issue and not trying to advocate for change at the
state level um so saying this is something San Francisco would want to
retain um and it's important to us I also think it's something we could discuss with the deputy City attorney um
should there be implications that uh we could opt out um which oftentimes we can um and so you
know what does that mean for uh for a charter city um you know I think these
are all considerations and I am hesitant to put the cart before the horse and
reach out to secretary Weber until we have some of these questions answered um
so if there is in I mean I have to imagine that this I I unless I'm
misunderstanding that given that this would be no longer a piece of legislation that is moving forward um at
in Sacramento that it wouldn't be implemented at with secretary Weber before November but I correct me if I'm
wrong um and so I don't know if there's an immediate urgency although I could of
course correct me if I'm wrong um but I think these are all questions that should be answered in addition to
actually seeing material uh any sort of specific
material that shows that the secretary has said that they that she would like
to evaluate this so if there's a specific report that you um commissioner
Dy or Mr Hill can direct us to I think that would also be helpful I think going based on like verbal rumors is not in
our best interest um so those are the things that are on on top of mine I'm not opposed to sending an inquiry but I
do think that there are broader uh considerations at play um and even still
my my thought is is there a concern with working through all of these questions
before our next commission meeting um is that enough time uh and um yeah I I
think that is a a a question mark I have to get some of those things answered so
I think I'll punt that to commissioner if you have some thoughts yes
commissioner D yeah um so I think uh we can get a copy of what the amendment
that was proposed that got scrapped so that at least we can we can see what they were talking about so I think that
would be helpful um my guess is that you're probably right that uh they they
probably won't do this before the election um that we can kind of watch it
um but I do think it would be useful to reach out to see if you we can get the
why because I'm not sure we're going to get the why unless we ask the question so um so I like uh vice
president Parker's suggestion of just doing a friendly inquir inquiry and
saying we'd love to stay informed about this that this is really important for San
Francisco uh it's worked very well for us and um you know uh we'd like to
understand um you know any state um you know code that would potentially impact
our ability to continue with our transparency policy something to that effect thank you commissioner D just to
respond to that I'm not opposed to the inquiry I think there are just many considerations that I'm interested in
such as I definitely think the draft Amendment any reports that secretary Weber has said that she you know you
know Mr Hill has communicated that so it sounds like he has some background that he could potentially share with us I'd
also be interested to have the DCA uh participate in this conversation and then the last piece being the um the
timeliness of this meaning should once we have collected that information of
the amendment the reports of the secretary saying this the timeliness of it any implications gone through the DCA
then in SE in our September meeting discussing what an inquiry would look like um so uh it's more just can we
collect more facts before we submit an inquiry um is is really my my kind of
alternative suggestion yes commissioner D yeah I
mean I I'm happy to pull some stuff together uh and maybe you know uh
commissioner Wong may may not remember the debacle and in Alam so we can pull some articles together on that just so
there's some background on that in the alamia elections commission and just so
we have some context and color um but uh yeah and maybe we can make this an
agenda item at the next meeting great I appreciate that um I
think this that will really help um and I agree adding some background on what
happened in almea would be really valuable for commissioner Wong and for the public um so that folks can really
understand the full scope of why we're bringing this up so thank you for volunteering to pull those things
together and I'm if there is um regardless even if this could come
before November I have to Imagine That September would be sufficient so I will
um kind of work toward that as a as an item in September
great thank you commissioner D any other commissioner reports or
comments or questions any of this okay great that closes agenda item
number five we'll move to agenda item number six agenda items for future meetings discussion and possible action
regarding items for future agendas so just a couple quick things obviously we just discussed one agenda item um the
other item that uh will go into the September meeting is the waiver um that
was agendized for this meeting um we will move that to the September meeting and then one other thing I
wanted to add about the September meeting due to scheduling conflicts um I have heard from most though not all I
think I've heard from a quorum um so
hopefully the other folks can join as well but um we are going to post or push
the September meeting to the 24th so September 24th at 5:30 p.m. um I know
this is a little um inconvenient uh but uh I wanted to confirm with folks who
hadn't had the chance to yeah what did I get wrong no just to yes I will do that
thank you um I just wanted to confirm with those who hadn't already shared
that that works um that they are able to to do that and I apologize for the
inconvenience
I'm not going to call people out directly so if you have an a concern about September 24th you can let me know
now or um offline that's fine too um just qu one quick note about that change
date it will be in room 4:16 so not in our usual room um and folks can look out
on the commission website for uh the cancel notice of cancellation
and the updated um meeting page anything else about that or other
agenda
items yes vice president Parker um director arnst uh you know
mentioned he mentioned the waiver and then also the election plan does that just need to be part of his regular report or separately agendized oh it
will be separately agendized
okay anything else okay let's move to public
comment there are no public commenters okay anything else before we
adjourn okay the time is now 7:23 p.m. and the meeting is
adjourned you so short
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Know your rights under the Sunshine Ordinance
Know your rights under the Sunshine Ordinance
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE:
Sunshine Ordinance Task Force
1 Dr. Carlton B. Goodlett Place
Room 244
San Francisco, CA 94102-4689
Phone: (415) 554-7724
Fax: (415) 554-5163
Email: sotf@sfgov.org
Website: http://sfgov.org/sunshine
Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Ordinance Task Force, at the San Francisco Public Library, and on the City's website.
Lobbyist Registration and Reporting Requirements
Lobbyist Registration and Reporting Requirements
Individuals that influence or attempt to influence local policy or administrative action may be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and Governmental Conduct Code sections 2.100 – 2.160) to register and report lobbying activity.
For more information about the Lobbyist Ordinance, please contact:
San Francisco Ethics Commission
25 Van Ness Avenue
Suite 220
San Francisco, CA 94102
Phone: (415) 252-3100
Fax: (415) 252-3112
Email: ethics.commission@sfgov.org
Website: sfethics.org