January - FULL COMMITTEE (Online Meeting Access)

A.  LAND ACKNOWLEDGEMENT

                                                             Chair Almanza            5 min

The Shelter Monitoring Committee acknowledges that we are on the unceded ancestral homeland of the Ramaytush Ohlone, who are the original inhabitants of the San Francisco Peninsula. As the Indigenous stewards of this land, and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. As guests, we recognize that we benefit from living and working on their traditional homeland. We wish to pay our respects by acknowledging the Ancestors, Elders, and Relatives of the Ramaytush Ohlone community and by affirming their sovereign rights as First Peoples.

B.  MINUTES                       Discussion/Action

    APPROVAL OF PAST MEETING MINUTES   Chair Almanza    10 min

    The Committee will review the Draft minutes from the November meeting (there was no meeting in Devcember).  

    Explanatory documents – Draft Committee Minutes 

    Proposed Action: Approve Meeting Minutes

A. SELECTION OF OFFICERS       Discussion/Action

                                                      Chair Almanza        15 min

New officers are needed for the 2024 calendar year.  Member Creech expressed a willingness to serve as Vice Chair. Others interested in serving are invited to put themselves forward today.  

Proposed Action: Vote on any candidates who express interest in these roles. 

Public Comment will be heard before any action.

B.  ADMINISTRATIVE CODE AND BYLAW EDITS        Discussion               

                                                                      Staff          15 min

HSH shared with the Subcommittee that the changes to the Standards of Care, the requirements for Seat 1, and the frequency of inspections should be ready to put to the BOS Rules Committee soon.  Two additional changes are proposed: (1) Embed the frequency requirements in SMC's Bylaws, to allow for amendment by the SMC if needed in the future; and (2) add explicit oversight of egregious complaints and investigations to the responsibilities of the Chair.

Public Comment will be heard. 

Explanatory documents – draft Bylaw revisions

Proposed Action: Approve the edits to the Bylaws.

A.  POLICY SUBCOMMITTEE                              Discussion/Action  

                                      Subcommittee Chair Street    5 min

Discussion covered training and the Bylaws. The Subcommittee asks that the full Committee return to the issue of staff training. See below.  Finally, an additional edit to the Administrative Code was agreed upon. 

Public Comment will be heard. 

B. TRAINING FOR SHELTER STAFF                  Discussion/Action

                                                                                   Chair Almanza           10 min

To better serve clients, the Subcommittee recommends approval of (1) asking shelters for training records as part of every inspection; (2)  staff ask HSH for training records by site, including information as to the specialized preparation given to security staff and those handling food. 

Public Comment will be heard.

Explanatory documents – HSH Responses to SMC questions, HSH Training Log template, draft letter to HSH

Proposed Action: Approve Subcommittee recommendations

C.  HOMELESSNESS & SUPPORTIVE HOUSING  Discussion/Action                                                                                                                           HSH         12 min   

Update from the Department of Homelessness and Supportive Housing.   

Explanatory documents – Capacity Report

Public Comment will be heard.

Proposed Action: The Committee will vote on whether to accept the report.

D. STAFF REPORT                     Discussion/Action               

                                                                           Staff         15 min

Review of October inspections, complaints, and investigations. Update on the hiring of another staffer.  

Explanatory documents – SOC Report, Draft memo to City Attorney

Public Comment will be heard.

Proposed Actions: (1) The Committee will vote on whether to approve the memo; and (2) accept the SOC Report.

                                                       Discussion             10 Min

Members of the public may address the Committee on items of interest to the public that are within the subject matter jurisdiction of the Committee for up to three minutes. With respect to an action item [denoted by “Proposed Action” after the agenda item] on the agenda, members of the public may address the Committee for up to two minutes at the time such item is called. With respect to a discussion item [denoted by “Discussion”] on the agenda, members of the public may address the Committee for up to one minute at the time such item is called. Members of the public may only speak once per agenda item. Those who comment may submit a written summary (up to 150 words) of their remarks to assist staff in the compilation of the meeting minutes.

ADJOURNMENT

This item requires a motion, a second, and to be carried.

Proposed Action: Approve adjournment